Shyla Patten

Experience

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  Shyla's Business Solutions

  Jul 1995 - Jul 2001

  Owner

  Sole ProprietorshipSelling, Building, Customizing and Repairing ComputersProvided software support for clients - all versions of Microsoft Office products up to the year 2000 - Lotus, Wordperfect - MYOB, Quickbooks, Simply AccountingCreated a database for Bohn Petroleum Worked with some of the first versions of Video Conferencing Systems

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  Accurate Technologies/Flare'99/Floppy's

  Aug 2001 - Aug 2002

  Administrative Assistant

  - Reception- Accounts Receivable for Accurate Technologies in Quickbooks- Full Cycle accounting for Flare'99 and Floppy's in Simply Accounting including A/P, A/R and Payroll- Hand Delivery of all invoices within the downtown area.

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  Wells Gray Enterprises Ltd

  Aug 2002 - Aug 2006

  Business Manager

  - managed up to 5 companies- managed the start-up and oversaw the operations of Excalibur Fine Arts and Billiards- proposed and managed an overhaul of Excalibur Fine Arts and Billiards which resulted in profits- full cycle accounting for all business and for the owners' personal finances - Simply Accounting - A/P, A/R, and payroll- facilitated multi-million dollar deals- managed rental properties- managed two commercial buildings and owners estate- supervised a staff of three and the owners staff of one Show less

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  Alberta Locators Inc.

  May 2006 - Feb 2007

  Office Manager

  - reception- receiving client payments - full cycle accounting- supervision of 1 secretary- dispatching service calls- revamped the filing system- revamped operational flow through the service department- organized a start-up company that was eventually dropped.

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  Weatherford Laboratories, Inc

  Mar 2012 - Mar 2015

  Office Manager

  Accounting:• Flow Through Invoicingo Assists the Accounting Department by printing, distributing, tracking and recording Flow Through Invoiceso Produces a monthly report outlining all Flow Through Invoices• Consumption Reportso Enter our consumption and waste data into the data baseExecutive Secretary:• Sees to the needs of the General Business Manager and the Directors/Executiveso Assisting them with editing correspondence, papers, presentationso Making arrangements for meetings, travel etco Unable to predict the variety and amount of work until the Directors beginFacilities & Office Management Roles• Meetingso Book roomso Organize cateringo Organize materials required for meetingso Set up rooms for meetingso Restock fridges in the various boardrooms, training rooms and client kitchen• Office Maintenanceo Coordinate with cleaners to have the office space cleaning doneo Liaise between the office and maintenance staff to have any work done• Seminars and Outside eventso Editing PowerPoint slides to meet with Our Slide Standardso Ensure materials for seminars etc. are preparedo Name Tagso Organize outside events, meetings etc.• Office Logisticso Set up offices for new staffo Coordinate any interoffice moveso Purchasing of office furniture and supplieso Maintain stationary supplieso Order Business Cardso Maintain Phone Listo Ensure proper flow within the officeo Ensure staff moraleSupervisoryo Oversee clerical secretarial functionso Ensures that the workload is delegated appropriatelyo Ensures that work is done right and on timeo Assist in determining administrative staffing requirementso Ensure that receptionist lunch & coffee breaks etc. are covered• Securityo Ensure proper attendance records are kepto Oversee the comings and goings at the front desk via a monitoro Create the Arrivals/Departure report• Othero Covered reception due to the oil prices Show less