Robin Hoye

Experience

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  Penton Media

  Jan 2001 - Jan 2005

  Custom Events Manager

  Created and oversaw operations for one-day event road shows. Arranged travel for team and speakers, and booked venues and hotel accommodations. Negotiated vendor contracts and exhibitor agreements. Set up keynote stages and breakout rooms. Coordinated speaker logistics and catering, and supported clients per contract requirements. Produced marketing materials and set up registration / check- in areas.Selected Achievements:• Launched Tech Events division with 4 test shows in New York, Chicago, Denver, and San Francisco. • Orchestrated 20-city show for Microsoft, and 7-city series for Hewlett-Packard, drawing 400+ attendees.• Quadrupled participation in user groups resulting from success of events.• Trimmed expenses associated with giveaways by assembling bags on-site with staff. Show less

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  Ad:tech expositions / dmg : events

  Sept 2005 - Nov 2012

  Event Manager

  Coordinated on-site deliverables for consumer and technology events in New York, San Francisco, Chicago, and Miami serving 3K – 10K+ attendees. Arranged A/V, security, transportation, temp help, and show decorators. Tracked revenue and expenses and provided in-progress estimates. Submitted invoices and orders for venue and operational costs including salaries, marketing, and F&B. Led operations team, and trained onsite staff. Conducted post-event analysis, reporting, and surveys. Wrapped up post-show details, including invoice coding and submission. Sent final attendee counts for hotel audits to avoid attrition.Selected Achievements:• Increased efficiency through creation of logistical templates and processes for venue selection, shipping, customer fulfillment, and financial reporting that were used company-wide.• Raised revenues and commissions via “no attrition” agreement with hotel chain.• Led 3 large-scale, complex events as Operations Manager. Awarded pay increase for results. • Planned, organized, and tracked deliverables for 50+ sponsors for IMPACT event. Show less

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  Access Intelligence

  Nov 2013 - Dec 2020

  Administration & Event Manager | Operations Manager

  Created and reviewed RFP’s for event venues. Developed hotel room block pages, and reported reservations weekly. Collaborated with Service Contractor/Show Decorator on theme and floorplan. Oversaw set-up of exhibit hall and registration area and produced signage. Calculated budgets for each year’s events factoring in room-block revenues, staff expenses, Food & Beverage (F&B), utilities, sponsorships, signage, temp help, registration costs, and speaker fees; tracked and reported on event costs. Handled fulfillment of sponsor deliverables including parties, attendee bags, key cards, and promotions. Prepared and distributed exhibitor manuals, and provided ongoing support to exhibitors and sponsors. Liaised with speakers on needs, and specified AV and conference room requirements. Apprised staff of essential details and contact information. Selected Achievements:• Negotiated additional event setup time with hotel in anticipation of a pending strike Show less

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  Access Intelligence

  Jun 2021 - now

  Operations Specialist