Queida Davis

Experience

• 

  Sun Microsystems

  Jan 1999 - Jan 2010

  Executive Administrator

  • Supported the operations of the Vice President of Software Infrastructure and the Executive Staff, successfully managing extensive calendars, coordinating meetings, and appropriately screening calls.• Maintained a group organizational chart and distribution listing, ensuring employee status was correctly represented and subsequently developing and publishing monthly headcount reports.• Processed, tracked, and approved the expenses for a $10M budget, monitoring inventory, travel, and purchasing expense reports to ensure accurate reporting.• Prepared and submitted proprietary and confidential information to the VP for approval, including Executive Summaries, Software License Agreements, Disclosure Agreements, and Press Releases.• Utilized Sun Microsystems desktop applications to prepare presentations for executive leadership use. Show less

• 

  Oracle

  Jan 2010 - Jan 2015

  Senior Administration Assistant

  • Served as administrative support to the Vice President of Software Development and Members of the Technical staff, coordinating calendars, organizing meeting schedules in alignment to priority, and coordinating the logistics for internal, external, and customer meetings.• Attended regularly scheduled meetings, recording action items and posting to the group Wiki for Team Lead review and follow-up.• Coordinated both domestic and international travel for groups and individuals; additionally, obtained passports and required international travel for international travel. • Consolidated and tracked hardware and software within quarterly operating expense reports; additionally, created and maintained capital asset and software inventory spreadsheets to track the integrity of internal inventory and appropriately order new equipment.• Liaised directed with Human Resources personnel for policy and procedure interpretation; additionally, initiated the onboarding process for external contractors and manage benefits.• Directed and managed special projects as assigned, including the Oracle Open World, Java One, the Customer Advisory Board, and special interest group events. Show less

• 

  Melexis, Inc.

  Jan 2017 - now

  Senior Administration Assistant – Human Resources & Facilities

  • Assisted and supported the operations of the Regional Human Resources & Facilities Manager as well as the Sales and Engineering teams across three US sites.• Utilized proficiency in ADP Total Source platform to effectively process and manage employee data changes and ensure the integrity of personnel information.• Leveraged expertise in the Handshake online recruiting tool to monitor the summer internship applications process and career fair registrations.• Applied EBlox HR System to develop and deliver employee calendars and track allotted hours, accounting for events including public holidays and leave entitlements.• Generated headcount reports and submitted to Global Human Resources as requestions; additionally, ensured employee personnel files contained all required documentation per corporate standards.• Directed expatriate relocations, managing travel, housing, and transportation arrangements for international employees and families while ensuring contractual reimbursement through payroll.• Consolidated and reviewed timesheets, processing payroll biweekly to include increases, bonuses, and severance payouts; subsequently, submitted payroll reports to Global Finance as needed.• Reviewed expense reports for accuracy and submitted audit approvals via I-Expense; additionally, managed the monthly reconciliation of petty cash transactions and corporate credit card activity.• Liaised between Finance teams and the vendor base to review invoices, ensure timely payment, generate purchase orders (POs), and utilize Oracle E-Business Suite to correspond invoices and record receipts.• Coordinated with property management to confirm workspace compliance with IATF Audit guidelines, facilitating an annual fire drill, fire extinguisher inspection, hazardous fume prevention, and ensuring that entrances and exits are clear of obstructions. Show less