April Roberts

Experience

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  Collins Long Solicitors

  Sept 2012 - Sept 2013

  Junior Legal Secretary/P.A./Assistant Administrator

  Assisting three partners of the company in: - conveyancing- litigation (commercial and dispute) - theatre - music - film - sports- dispute resolution and mediation- probate and wills- intellectual property and trademarks.• Working with high profile clients (public and private). • Corresponding on a daily basis with clients, solicitors, public offices, social media and corporations via email, phone, fax.• Attending internal/external meetings taking minutes and preparing agendas.• Researching Acts, contracts, policies, rules and regulations and changes in the law.• Using Searchflow, Land Registry and Companies House etc.• Managing and updating filing systems/ anti-money laundering system.• Updating company handbook to ensure compliance with law changes. • Typing invoices and project estimates.• Managing petty cash with pounds, euros and American dollars.• Processing the post.• Maintaining stationary supplies.• General Office duties.• Diary Keeping. Show less

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  Ballpoint Office Supplies Ltd

  Sept 2013 - Sept 2013

  Sales Administrator (temp)

  • Processing paperwork generated by sales.• Scheduling appointments to make site visits to existing customers.• Processing contracts obtained by sales executives.• Maintaining accurate database of customer information such as billing details, product preferences and correspondence addresses.• Keeping record of any site visits made and ensures goods are delivered on schedule to customers.• Maintaining updated records of sales figures on a weekly basis.• Processing invoices.• Setting up payment accounts via bank transfer or credit card and investigating overdue payments.• Preparing estimates for products if requested by a customer and monitoring the progress of ongoing orders.• Handling and prioritizing the influx of customer requests and complaints• Establishing good working relationship between the customer and the company to secure future business.• Cover reception duties, such as taking telephone inquiries and screening any visiting clients.• Responsible for the diary management of sales executives.• Assisting with marketing research projects to assess customer needs.• Preparing company newsletters and working with the marketing department in preparing postal and email campaigns. Show less

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  Joseph Ltd

  Oct 2013 - Aug 2016

  Legal Secretary/ P.A.

  • Organising and arranging internal/external meetings for Directors, Senior staff, existing/potential suppliers, solicitors and interviews.• Updating and maintaining extensive filing systems and archiving files externally as necessary.• Typing and drafting: emails, letters, file notes, contracts, agreements and statements from audio tapes, hand written scripts and dictation, as well as amending and updating hard copies.• Drafting minutes for meetings and meeting agendas. • Screening calls and taking messages.• Using telecommunication aids for conference and video calls in the UK and overseas.• Ensuring all documents and databases are up to date and deadlines are met.• Managing the Director’s and Legal team’s CPD points and ensuring that all training is completed.• Photocopying, faxing and emailing documents and general administrative duties.• Processing credit card expenses and cash expenses for all of the Directors and legal team.• Managing petty cash with pounds, euros and American dollars.• Ensuring that legal invoices are paid on time and recorded appropriately.• Managing the Legal Director’s and Financial Director’s diary and supervising Management diary.• Booking UK and overseas travel for all Directors and senior staff. This includes: flights, trains, taxis, hotels and ensuring that all travel requirements are met (both personal and professional).• Building complex itineraries for Directors and heads of departments for travel/meetings etc. • Keeping track of holiday taken and outstanding for: Payroll, HR, Legal, Facilities and all Directors.• Reception cover while Receptionist is on holiday/ lunch/sickness. Show less

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  Macmillan Cancer Support

  Aug 2016 - Jul 2017

  PA to Company Secretary & Legal Director

  • Supporting Board of Trustees, Executive Strategy Team and various Committees. • Managing correspondence with Information Commissioner’s Office and Charity Commission. • Assisting in Data Protection compliance and records management.• Arranging meetings and travel for Trustees, EST, Committees & Board.• Recruitment of staff and Trustees, arranging training events and corporate inductions. • Being first point of contact for all matters regarding EST and Board of Trustees. • Ensuring all information databases and • Updating and creating publications for team intranet and monthly newsletter. • Maintaining file and archiving records.• Advanced accounts management for team with regards to invoices, cheques, expenses and pro-bono. • Drafting agendas and matters arising, taking minutes and circulating papers for Committees, Board, EST and Team meetings.• Managing external correspondence including; general enquiries, SAR requests, service and fundraising complaints, AGM and Governance queries.• General secretarial & administrative duties. Show less

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  Society of Chemical Industry

  Jul 2017 - Dec 2018

  Executive PA

  • Providing administrative support to the CEO and senior managers. • Managing the Executive Director’s diary and travel arrangements, meeting arrangements including catering and preparation of formal reports and presentations and maintaining records of key contacts.• Managing governance and administrative support to the Board of Trustees and its Advisory Commit-tees.• Undertaking personnel records and HR administration for SCI, as directed by the Executive Director.• Routinely organising management and staff meetings.• Communicate confidential information from the Executive Director to Trustees and other parties as required.• Responsible for communications and correspondence for internal clients. • Forward planning and information distribution amongst all parts of the governance structure an anticipating governance requirements.• Managing personnel administrative systems, documents and files promptly and discreetly. Show less

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  Save the Children UK

  Jan 2019 - now

  Managing all international travel for SCUK employees and trustees, ensuring compliance with company policies and international regulations, assessing and managing risk, safety and security.

  • Travel Officer

    Apr 2022 - now

  • Executive Assistant To Chief Financial Officer

    Jan 2019 - Apr 2022