Experience

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  Altech netstar

  Sept 2005 - Sept 2008

  Administrator

  Verification of physical and online contracts in terms of companies’ checklist on the following:Client’s ID copy/Registration papers Validity of client’s signatureValidity of bank statement and following-up with bank on suspicious informationNotification of discrepancies on contract to the Sales representative and Fitment Centers via the telephone or in-person Processing applications on ITC (TransUnion) for Credit Vetting i.e. client needs to have a clear credit status to qualify for a dealNotifying clients if application is successful or rejected due to a bad-credit record Capturing of physical contract after credit vetting is complete and notifying the client thereafter via faxGeneration of tracking-unit orders for Fitment Centres Verification and maintenance of electronic applications ensuring that correct and valid information has been entered and notifying Fitment Centers for any discrepancies Following up and sorting out of any queries from the Sales RepresentativesPreparation of hardware (tracking units) invoices for closure as notified by the Financial Reports AdministratorCalculate a “Settlement Fee” for clients wanting to end a contract and notify them thereof of the amount Preparing and maintaining statistics (recording of client details and amount of orders processed for the day) for the abovementioned contractsGenerating reports for statistical purposes (Pull out applications/orders from fax, e-mail or system and record into excel)Creating debit & credit notes (credit/debit client’s account if billed incorrectly using the Financial system-Scala)Activate tracking-devices after capturing for tracking purposes using the company system Maintenance of these units and ensuring that there’s signals showing on the systemManaging Fitment Centers when enquiring if tracking-devices are functioning as required by checking for signals/feedback on the system Vis mindre

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  Ge energy financial services

  Mar 2008 - Dec 2011

  Executive administrator

  Compiling presentations utilizing MS OfficeResolving queries directed to Management - efficiently and thus communicating with the team and clients in this regard.Tender and contract Administration for our business (Digital Energy & Power Generation – Sales)Screening and identifying all available tenders on Government municipalities database or/and Private sector’s systems (i.e. Eskom) and communicating these with the relevant Sales Managers. Process responses from Municipalities regarding available tenders are handled with professionalism and directed to the relevant Sales Manager to carry out the Tender application process.Safekeeping & filling of vendor application forms and contracts thereof. Administrative support to the team during meetings; setting-up web/teleconferencing-links and drafting minutes.Minute taking & recording for future referral.Required and able to work independently with minimal direction during instances where my superior is working out of the country and therefore ensuring that the office maintains its professional image.• Events Coordination: Training & development events, employee welcoming and farewell parties. o Securing venueso Ensuring the Conference venues are prepared and the company’s branding & display is laid out before the start of each conferenceo Overseeing the completion of the projecto Delegating tasks to sub-ordinateso Leasing with service providers to ensure the event is successfulo Compiling feedback for management regarding the outcome of an event• Procurement services Vis mindre

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  Alexander forbes

  Jan 2012 - Mar 2014

  Executive personal assistant

  Processing and handling of invoices for vendorsAssessing P & G’s invoicing portal on the internet and downloading invoices submitted by vendors on a weekly basisCommunication with vendors on the invoices that are submitted and requesting verification of service provisionEscalation on above if requiredOn receipt of statements from vendors and reconciliations with provision of status on each invoice and statementincluding estimated payment dateSending reconciled vendor statement to vendor once per week and handling any additional queriesPrinting of verified invoices as well as supporting documentationPreparation of allocation sheets for costs to the correct bucketCirculation of invoices for approvalCirculation of invoices for processing of good receipt in SAPCollection of approved invoices, stamping those requiring additional coding and handing them over to relevant departmentfor processingTracking of advance payment for a specific vendorAny other ad hoc task related to invoices Vis mindre

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  Nala office administration services pty ltd

  Jan 2014 - Nov 2014

  Independent business owner

  Nala Office Administration Services provides a wide variety of administrative services to small and medium-sized businesses, individuals desiring personal assistants, and larger businesses needing temporary or project-based assistance.Our clients are guaranteed a delivery of good quality services tailored according their core company functions. We work outside of traditional corporate roles utilizing the extensive experience earned from more than 10 years of working for highly esteemed corporate companies offering Executive Administration services to Top Management.Our services are particularly valuable to small business owners, or those desiring personal assistants to help with office based tasks namely:- Diary Management: Booking appointments, meetings and preparing meeting packs in this regard.- Travel Arrangements: Flights, car-hire and hotel bookings, ensure that expenses inquired thereafter are settled accordingly with the traveller and service provider.- Events Management: Book meeting venues and ensure that all is set-up according to the specific meeting requirements i.e. tele-conferencing, video conferencing, set-up during exhibitions, taking minutes, preparing meeting agendas and packs.- Procurement Services: i.e ordering office stationery, equipment and save costs by comparing quotes with suppliers.- Tender Administration: Obtaining application documents and bidding thereof.- HR Services: Involvement in the recruitment process.>Arranging interviews with potential employees as per job spec. > Create files for new recruits ensuring employee records are filed electronically.- Word processing: Preparing presentations, agendas, training material, meeting packs.- Basic bookkeeping:Reconciling and filing monthly telephone bills, stationery and facility management ensuring that suppliers are paid on time and recovering costs where required. Vis mindre

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  Procter & gamble

  Jun 2014 - Jan 2016

  Funds management group - consultant

  Processing and handling of invoices for vendorsAssessing client's invoicing portal on the internet and downloading invoices submitted by vendors on a weekly basisCommunication with vendors on the invoices that are submitted and requesting verification of service provisionEscalation on above if requiredOn receipt of statements from vendors and reconciliations with provision of status on each invoice and statementincluding estimated payment dateSending reconciled vendor statement to vendor once per week and handling any additional queriesPrinting of verified invoices as well as supporting documentationPreparation of allocation sheets for costs to the correct bucketCirculation of invoices for approvalCirculation of invoices for processing of good receipt in SAPCollection of approved invoices, stamping those requiring additional coding and handing them over to relevant departmentfor processingTracking of advance payment for a specific vendorAny other ad hoc task related to invoices Vis mindre

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  Department of science and technology

  Mar 2016 - now

  Senior administrative officer

  Rendering Office Administration support to the Chief Directorate

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  University of south africa/universiteit van suid-afrika

  Jun 2016 - now

  Office of the executive dean