Paolo Rivera

Experience

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  SmithGroup

  Jun 2006 - Aug 2008

  Clerical Intern

  - Worked as a Clerical Intern from June through August in 2006, 2007, and 2008- Tasked with identifying and preparing architectural blueprints and miscellaneous documents for archiving- Assisted the Office Manager with general office duties and provided administrative support to various studio departments and administrative staff

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  University of Toronto Youth Summer Programs

  Jul 2010 - Jul 2010

  Camp Counsellor

  - Supervised a group of 20+ students per week- Assisted with preparation and execution of extracurricular activities (both on and off-campus)- Served as overnight residence supervisors twice a week

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  University of Toronto Youth Summer Programs

  Jun 2011 - Aug 2011

  Camp Coordinator

  - Camp Coordinator of the Medicine and Law Youth Summer Programs- Responsible for counsellor staff who supervised all students- Oversaw daily staff meetings- Developed activity schedule, planning, preparation, and execution of extracurricular activities

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  University of Toronto International Programs

  Oct 2011 - Jul 2019

  Overview:-Started in 2011 as a Program Assistant and provided general administrative support to the Senior Coordinators and other staff-Promoted in 2012 to Assistant Coordinator to support the Assistant Director with coordination and administration of all non-academic aspects of the International English Programs (IEP) and Youth Summer Programs (YSP)-Promoted in 2016 to Coordinator to recognize achievement of consistent registered student numbers and successful growth of the IEP and YSP programsResponsibilities:-Overseeing logistical coordination of all non-academic social activities including scheduling, bookings, and transportation for 800+ students-Data entry and processing of the registration of student applications, production of offers of acceptance letters, and assembly of admission and registration packages -Assisting with the recruitment, hiring, training, supervision, and evaluation of contract summer camp staff-Act as liaison between the International Programs Office and the Faculty of Medicine, and the Faculty of Law, for the Youth Summer Programs (YSP)-Assisted with special projects and performed other duties as assigned, demonstrating malleability in skill-set Selected Achievements:-Organized the 2015 Pre-College Programs Conference held in Toronto, ON (the first time held outside the United States)-Successfully managed the Youth Summer Programs (YSP) for 4 years with over 900 registered students each year-Successfully coordinated all logistical arrangements for the arrivals and departures of over 800 students from ~20-25 countries for the duration of the International English Programs (IEP) and Youth Summer Programs (YSP) Show less

  • Coordinator

    Sept 2012 - Jul 2019

  • Program Assistant

    Oct 2011 - Sept 2012
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  Arizona State University

  Jul 2019 - now

  Responsibilities:-Oversees logistical coordination for events, including scheduling, planning, room setup and breakdown, catering, coordinating A/V needs with IT support team and other operational needs for event clients-Implemented our new Mazevo room reservation system and trained users how to reserve/request space within the building-Implemented systems to collect, manage and analyze event data for monthly and annual reports-Manage additional rented office space including suite access, FOB and card key distribution, and facility oversight-Facilitated daily office operations including: providing timely responses to email and telephone inquiries, maintain website and data tracking systems, assign and manage building access, provide front desk coverage in times of occasional staff absence, and other operational and administrative duties as assignedAchievements:-Coordinated nearly 850 in-person and hybrid events between 2019 and 2024, averaging around 270 events in both 2023 and 2024, and 300 events between 2019 to 2022 (operations and events were impacted by COVID-19)-Updated building handbook and event guide to better communicate facility capabilities and offerings-Implemented the Mazevo room reservation system for all facility spaces within the building-Created an improved tracking system for meetings and events which led to the creation of monthly and annual reports about building usage and operations for the first time since the building opened in 2018-Assisted with preparations for the operationalization of ASU’s new building in Los Angeles, CA, including outlining building operations and procedures, workforce planning, the development of the ASU in California website and the selection and implementation of the EMS room reservation system Show less

  • Senior Manager, Facilities and Events

    Oct 2024 - now

  • Facility and Event Manager

    Dec 2022 - Oct 2024

  • Event and Office Coordinator

    Jul 2019 - Dec 2022