Swastika Deo

Experience

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  BDO Zarin Ali

  Mar 2005 - Jul 2006

  BAS Accountant
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  Suva City Council

  Jul 2009 - Dec 2013

  - Preparation of Recurrent and Capital budgets to meet statutory requirement. - Monthly reporting on Grant funds. Preparation of Grant reconciliation and submission of Grant acquittals to donor agencies such as Ministry of Local Government and internal capital projects. - Ensures procurement process is being followed. Three quotations are obtained for purchase less than $10,000 and tender process are followed for purchasing over $10,000. - Assist in the Management and control of the following Revenue Activity Centres: - Business License Officer, Revenue Officer, Parking Meter Supervisor and Main Cashier in accordance with the relevant By-Laws inclusive of the policies and procedures of the Council. - To be responsible for the accounting and security of all Council Revenues and control the daily checking and banking of Council’s cash. - Supervise and monitor the productivity and workload of the following: - Business License Officer, Parking Meter Supervisor, and main cashier. - Assist in formulating policies and procedures in respect of Cash Handling, Security of cash and functions of the sections reporting to this position. - Ensure that all bank reconciliations are duly balanced and banked in a timely manner. - Ensure that all reconciliations are completed within seven days of the close of the month. - Attend to external and internal complaints, queries, and enquiries in respect of all Sections under the control of this position. - To be part and member of Disciplinary committees. To make recommendations to the CEO on appointments, promotions, and transfer of personnel within the Finance department and be part of interview panel for other departments. - To co-ordinate and be responsible for any major projects or specific services to be provided by the department as delegated by the CEO and management. - Preparation of Annual and capital budget, Annual Corporate, Strategic Planning and presenting it in relevant meetings. Show less

  • Financial Controller

    Jul 2006 - Dec 2013

  • Assistant Financial Controller

    Jul 2009 - Nov 2013
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  Nausori Town Council

  Dec 2013 - Apr 2022

  Finance Manager

  RESPONSIBILITIES-Preparation of Recurrent and Capital budgets to meet statutory requirement. Preparation of budgets includes both Cash flow Projection for the budgeted year and the Profit & Loss Statement for the budgeted year. -Monthly Finance Board Paper for Finance Sub-Committee and Board of Special Administrators. -Creditors & Accruals, Loan & Borrowing Reconciliations.-Calculating ratios in relation to department performance and percentage against KPI’s. - Monthly reporting on Grant funds. Preparation of Grant reconciliation and submission of Grant acquittals to donor agencies such as Ministry of Local Government and Ministry of Water Ways. Major grant project administered (from Finance perspective) are Construction of New Nausori Market & Bus Station Project – project costing $14m and Construction of Cargill Court at $350,000. - Ensures procurement process is being followed. Three quotations are obtained for purchase less than $10,000 and tender process are followed for purchasing over $10,000. For processing of payments, ensures and verify that the following documents are attached with the payment voucher: - purchase requisition whereby quotations with the section request are attached together with the budget allocation report, purchase order is raised & attached, vendor invoices are approved for payment by the supervising officer and delivery, or service note is attached. - Preparation of Annual and capital budget, Annual Corporate, Strategic Planning and presenting it in relevant meetings. - To co-ordinate and be responsible for any major projects or specific services to be provided by the department as delegated by the CEO and management. Ensure implementation of effective internal control systems and procedures. - Audit queries both internal and external. - Term Loans management. Show less

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  The University of the South Pacific

  May 2022 - Oct 2022

  Accountant - Payables

  RESPONSIBILITIES- Ensure payments are made according to the purchase orders raised, and approved by the Head of Schools/Department for the following:** Operational cost** Capital projects** Service contracts** Consulting services – local & overseas- Ensure submission for the request of payment, should include all necessary supporting documents such as purchase requisitions, purchase orders, vendor invoices, delivery, or service report from the supervising officers. Ensure that the purchase is within the approved budget.- Responsible for maintaining and updating vendor records and reports. Ensures that monthly reconciliation is completed on all vendor accounts. The vendor records are updated in the system and responsible for monitoring and updating of any changes during the year. Payments are directly to the vendor bank accounts.- Ensures that Visa Card reconciliation and Accountable Advance reconciliation is up to date and do regular follow ups with respective schools on the submission of the acquittals for the expenses incurred. Also ensures that purchasing using Visa Card & Accountable Advance was according to the Visa Card & Accountable Advance policy.- Timely processing of monthly payments and statutory payments such as FNPF, Withholding tax, Provisional Tax, and other agency payments. Uploading of data on the Fiji Revenue & Customs Authority’s portal.- Ensures timely processing of operating cost -local vendors payment, Per Diem claims, Overseas payment, staff monthly allowance, staff refunds and allowance for the grant related projects so that the core functions of the university are not affected.- Review of Accounts Payables policy and procedures and having awareness session on payment policy with the finance administrative officers of the schools/department. Show less

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  UPS New Zealand Limited

  Dec 2022 - now

  Finance Officer