Elaine O'Connor

Experience

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  BAE Systems

  Mar 2001 - Sept 2010

  Sr. Engineering Administrator

  Was responsible for the procurement process for Site & Program Hardware (HW)/Software (SW) requirements both in house and on-site.Requested for Materiel Services creation and signature/approval routing for ordering HW, HW maintenance, SW and SW maintenance and licenses. Ordered, received, inventory, tracked and provided status accounting on site and program HW/SW.Requested quotes for new requirements, updated quotes for renewals, and modified Bill of Materials in support of proposals and contract negotiations of actuals.Continual interface with management, engineering, finance (locally and corporate office), IT, buyers and vendors in support of new program hardware, software and budgetary requirements.Participated in Engineering Change Proposal or new program kick off meetings to attain hardware/software artifact and milestone requirements.Established and maintained an ACESS database for accurate status accounting of HW/SW artifacts to include procurement and technical information. Developed and tracked new reports and records relevant to the operation of the department.Prepared various types of correspondence and emails for management and government program office.Maintained configuration control of program HW/SW systems deployed to the operational site.Identified and tracked all HW/SW systems configurations down to the component level i.e., parts lists and spares.Created and tracked DD250’s and 1149 government forms.Prepared monthly status updates for Program Management Reviews.Participated in Engineering Review Board, Configuration Change Board meetings for S/W version presentations.Day to day activities tracking the DR artifacts using ClearDDTS Database.Assisted in Documentation deliverables to the sites.Updated PR spreadsheets with new Technical Information provided by the site or the factory. Show less

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  All Seasonings Ingredients

  Jul 2011 - Apr 2016

  Responsible for the implementation of office policies; assist in the recruitment and selection activities of the office staff; and coordinate needs related to office equipment.Assisted in answering phones, scheduling appointments manage marketing materials for the company and Point of Sale Brochures for Sales Department and assisted Senior Management as needed.Created memorandums, letters, and various monthly and quarterly reports in an electronic environment migration.Other functions included making travel arrangements, ordering of supplies, monitor and maintain supply inventory, management of calendars and meeting minutes.Assisted quarterly in Custom and Distributor Pricing to ensure it is distributed in a timely fashion. Show less

  • AP/AR Manager

    Jan 2014 - Apr 2016

  • Office Manager/Executive Assistant to President

    Jul 2011 - Jan 2014
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  Ascent Wealth Partners, LLC

  Apr 2016 - Oct 2017

  Executive Assistant

  Greeted and directed clients/prospects.Scheduled meetings and logged them into Redtail Database.Prepared Estate Planning documents.Coordinated business travel, flights, hotels and rentals.Prepared mass mailings to clients and prospects.Certified Notary Public.

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  Sovena Group (RETIRED)

  Jan 2018 - Dec 2021

  Treasury Specialist

  Process all MSMA agreements submitted by commercial and marketing team. Create and maintain corresponding rebate agreement in SAP. Create and maintain accurate and timely trade-spend reporting. Communicate status of trade-spend regularly to commercial team. Ensure that rebate agreement accruals are in-line with expected trade-spend.