Jessica Dougan

Experience

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  Germantown Softball Club

  Mar 2009 - Jun 2014

  Tournament Director/ Administrative Secretary

  Responsibilities include but not limited to:Tournament Director- Responsible for making brackets- Planning the events for tournaments- Arranging travel for teams- Schedules for tournament workersAdministrative Secretary - E-mailing coaches with schedules, rules, and policies- Maintaining a detailed schedule using Excel and Word documents. - Manage the money being sent to as well as keeping a budget for the tournament

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  International Paper

  May 2010 - Nov 2015

  Records Clerk

  Responsibilities include but not limited to:- Indexing and sorting files and boxes of records in accordance with policies and procedures - Determines content of business documents- Handling confidential and sensitive documents - Experience with all levels of the International Paper organization including the executive office- Prepared reports and reviews- Organizing and indexing records for various levels of the International Paper Organization such as Legal, Ethics and Compliance, various SVPs and the CEO- Reviewing Helpline call records- Helping with the TyMetrix accounts by creating new matters, assigning responsible professional, and uploading documents Show less

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  St Benedict at Auburndale High School

  Jan 2014 - May 2016

  Assistant Softball Coach

  - Assisting the head coach with organizing the Softball program- Conducting practices, motivating students, and instructingstudent athletes in game strategies and techniques- Organizes and directs individual and small group practice activities/exercises as directed by the head coach- Assesses player’s skills- Monitors players during competition and practice, and keeps thehead coach informed of the athletic performance of students- Helps determine game strategy- Assists the head coach with supervising athletes during practices and competition- Follows procedures in the event of an athlete’s injury- Assists the head coach with submitting a list of award winners at the end of the season- Models nondiscriminatory practices in all activities Show less

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  The West Clinic

  Nov 2015 - Nov 2019

  Administrative Assistant and Assistant Program Coordinator

  Assistant Program Coordinator• Supported the coordination and planning of 5 (five) Oncology fellowship programs and its activities.• Completed basic clerical tasks, including filing paperwork, record keeping, inputting data and answering phones and emails.• Assisted in management of business operations by maintaining records and files, preparing reports, and ordering supplies.• Maintained Fellowship budget.• Helped to build positive relations with team members and external parties.• Managed work with little supervision.Administrative Assistant• Assisted with the coordination and administration work of 2-3 physicians at a time.• Organized files, developed spreadsheets, faxed reports and scanned documents. • Maintained the front desk and reception area in a neat and organized fashion. • Processed applications to ensure state licensing is in place at all times. Secured travel and hotel arrangements for upcoming events.• Met incoming customers with professional approach and provided friendly, knowledgeable assistance.• Oversaw the organization, filing and retrieval of records.• Prevented scheduling errors by demonstrating a strong attention to detail while managing the daily calendar for various leaders. • Created weekly and monthly reports and presentations. • Created databases and spreadsheets to improve inventory management and reporting accuracy.• Handled and processed confidential patient information.• Maintained detailed administrative and procedural processes to improve accuracy and efficiency. Show less

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  West Cancer Center & Research Institute

  Nov 2019 - now

  • Medical Education Liasion and Administrative Assistant

    Nov 2023 - now

  • Program Coordinator and administrative assistant

    Nov 2019 - now