Joanne McHugh

Experience

• 

  MIT Sloan School of Management

  Feb 1993 - Feb 2011

  Administrative Assistant

  Employed in 4 Research Centers over the years (some years simultaneously): * Program on the Pharmaceutical Industry (POPI); merged with Center for Biomedical Innovation (CBI) * Center for Collective Intelligence (CCI); formerly known as Center for Coordination Science (CCS) * International Center for Research on the Management of Technology (ICRMOT) * Finance Research Center (FRC); formerly known as International Financial Services Research Center (IFSRC)Independently organized and coordinated conferences, workshops and symposiums for the research centers and programs in conjunction with senior executives in sponsor firms held in the U.S. & internationally. Created the Centers’ database of sponsors, totaling over 2,000 contacts. Maintained the Centers’ public relation & research materials. Was responsible for reconciling the Centers’ accounts using SAP, processed requisitions, journal vouchers, purchase orders, request for payments and Concur travel reports. Organized the POPI-IBM Life Sciences Symposium, “Future of the Pharmaceutical Industry”, developed and designed website: http://web.mit.edu/popi/ibm-popi/. Searched publications via on-line libraries & medical journals for Senior Research Scientist’s book entitled, Reasonable Rx: Solving the Drug Price Crisis. Course assistant in preparing numerous course slide presentations for the MIT Stellar sites (which is now Canvas) course syllabi, readings, announcements and responded to MIT and Harvard University students’ inquiries. Show less

• 

  Massachusetts Institute of Technology

  Feb 2011 - May 2019

  Assistant To The Director, Sea Grant College Program

  Supported the Director in drafting annual reports, letter correspondence and grant proposal applications. Maintained Directors complex calendar and appointment scheduling, assisted complex international travel arrangements using Concur, invoicing, journal vouchers & reimbursements. Assisted in Sea Grant College Program’s - NOAA National Sea Grant Office Site Reviews. Coordinated the Annual Spring & Fall – Pre & Full Proposal Advisory & Technical Review Panel Committee Meetings.

• 

  MIT Lincoln Laboratory

  May 2019 - Sept 2021

  Group Administrative Assistant

  Primary responsibility to assist the Deputy Head in managing the operations of the Ethics Compliance & Assurance Office (ECAO) by exercising discretion in handling sensitive information concerning conflict of interests with Outside Activities (OA) & Lab Sanctioned Requests and Activities Statement & Financial Interests (ASFI) in all correspondence & personnel matters. Manages Excel spreadsheets within L.I.S.A. for many ongoing projects for tracking & auditing purposes, which includes consultants, liaison packages, off & on contracts, contingent workforce employees & suppliers COI annual reports. Show less

• 

  Massachusetts Institute of Technology

  Sept 2021 - now

  Performs a variety of complex and diverse duties for the Center's 50+ graduate students, 12 faculty, postdoctoral researchers, and guest lecturers, as well as assisting the Academic Graduate Administrator and the Career Development Officer. Assists with CRE's Thought Leader Lecture Series (TL2), MSRED Commencement & Orientation, and the Annual Extended Open House (XOH) for prospective students. Supports the annual Professional Education Program (PEP), World Real Estate Forum (WREF), MIT Asia Real Estate Initiative Inaugural Symposium and the Real Estate Exchange (REEX) program. Provides administrative, logistical, and communication support, as well as being a key contributor to many projects in the academic-related services within the CRE's MSRED Program. Show less

  • Senior Academic Programs Assistant

    Jul 2024 - now

  • Academic & Communications Assistant (Senior Administrative)

    Sept 2021 - Jul 2024