Lisa Koluvek

Experience

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  First Street Gallery

  Jan 1999 - Aug 2000

  Gallery Assistant

  *Art handling and installation*Client liaison*General clerical support*Organized the details of special events

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  Humboldt State University

  Jan 2000 - Jun 2001

  *Greeted and assisted students with a variety of issues and tasks*Provided clerical support for secretarial and associate staff*Filed and retrieved documents, records, and reports*Helped prepare annual budget report*Telephone reception*Liaison between all impacted departments to ensure proper communication and reporting practices *Maintained a clean and well stocked painting studio for students*Helped students achieve a variety of goals with their work

  • Administrative Assistant

    Dec 2000 - Jun 2001

  • Painting Studio Lab Technician

    Jan 2000 - Dec 2000
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  Guidance Staffing

  Sept 2001 - Mar 2002

  Administrative Assistant

  *Developed and updated an operations manual for the organization of information and materials*Opened, sorted, and distributed incoming correspondence, including faxes and email*Prepared and kept managers apprised of meeting agenda*Filed and retrieved corporate documents, records, and reports*Executed word processing projects, including large-scale mailings, correspondence, and manuals*Telephone reception

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  Candle Crafts

  Mar 2002 - Mar 2006

  Administrative Assistant

  *Established and maintained electronic records management system for all incoming and outgoing correspondence*Managed and maintained owner's schedule*Read and analyzed incoming memos, submissions, and reports in order to determine their significance and plan their distribution*Filed and retrieved corporate documents, records, and reports*Prepared responses to correspondence containing routine inquiries*Telephone reception*Performed general office duties such as ordering supplies, maintaining records management systems, and performed basic bookkeeping work Show less

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  American Property Management

  Apr 2006 - Aug 2013

  Administrative Assistant

  *Provided front-line support to commercial property managers and leasing representatives*Prepared invoices, reports, memos, letters, financial statements, meeting minutes, and other documents, using word processing, spreadsheet, database, and/or presentation software*Scheduled meetings, maintained calendars, coordinated travel arrangements*Composed and distributed inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery while at the same time maintaining confidentiality*Opened, sorted, and distributed incoming correspondence, including faxes and email *Prepared responses to correspondence containing routine inquiries*Filed and retrieved corporate documents, records, and reports*Greeted visitors and determined whether they should be given access to specific individuals*Provided coverage for receptionist area as needed*Composed, edited and distributed quarterly newsletter to 175 employees*Minor technical support when needed*Awarded Employee of the Year, 2012 Show less

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  Instrument

  Aug 2013 - Nov 2020

  Operations Manager

  During my time at Instrument I've handled accounts receivable and accounts payable, financial reporting, event planning and management, recruiting, benefits management, and general administrative tasks. I keep things humming and work behind the scenes so employees can focus on their jobs (and hopefully have a little fun here and there too). Apps & Software: *Parse*Google Apps*Microsoft Office*Quickbooks*Deltek Maconomy*Zenefits*Greenhouse*ExpensifyAccounting:*Accounts Payable*Accounts Receivable*Financial Reporting*Record KeepingOffice Management: *Scheduling*Event Coordination and Planning*Travel Arrangements*Benefits Management*Reception*Vendor Management Show less

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  Hovercraft

  Feb 2023 - now

  Director of Finance And Operations

  While at Hovercraft I have built several operational systems from scratch, including an applicant tracking system using the database features in Notion. I also developed a quarterly financial reporting package, business forecasting model, and annual bonus structure. I wrote the employee handbook, organized our annual retreats and holiday parties, and handled accounts payable and receivable.Apps & Software:*Google Apps*Notion*Figma*Quickbooks*Rippling