Kyaw Hla Sen

Experience

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  Eco Development bandarban

  Nov 2005 - Jun 2010

  Accounts & Administrative Officer, DANIDA funded project

  • Overall management and supervision of the financial coordination; • Ensured compliance and accounting procedures of the organization; • Facilitated budget preparation, revision and finalization; • Organized and facilitated periodical audits and provide reports to management and donors.• Assured of compliance of statutory and contractual requirements in financial operations; • Overseen taxation and VAT related matters; • Prepared of cash flow and fund requisition. • Responded to donor (Asian Development Bank, Manusher Jonno Foundation and ICIMOD) quires on financial issues• Maintained Administrative control records such as travel arrangements, payments, procurements and delivery of equipment, supplies of inventories.• Maintain personal files, general files and records relevant to office maintenance. • Collect daily logbook and prepared monthly fuel consumption report for project vehicles. Show less

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  BHDC-UNDP

  Jul 2010 - Sept 2015

  District Grants & Finance Officer

  • Reviewed and updated accounts in the Charts of Accounts (COA)• Ensure Advance payment and management. • Maintained and prepare financial records including expenditure statement, cashbook, Cheque register, Bank reconciliation report etc. in UNDP formats. • Prepares and computes monthly salaries and VAT & taxes calculation. • Prepare budget and Expenditure tracking.• Prepare and submit Annual Financial reports for Foreign Aided projects audit Directorate (FAPAD) audit. • Prepare Monthly and Quarterly financial report and fund requests according to the annual action plan.• Ensured that all vouchers with its supporting documents are checked as per standard accounting practice. • Maintain day-to-day financial activities; provides all financial support to ensure program implementation in timely manner.• Provided technical assistance as a focal point person to partner’s organizations for properly submitting Grants project proposals and processing of requests according to guidelines provided by UNDP.• Analyze and review Grants project proposals & its budgets. • Fund disbursement in a timely manner with ensuring all compliance with grants guidelines and donor requirements.• Assist management in all planning and budget management processes. Formulate budget for various workshops, meetings and other field activities. Show less

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  GRAUS

  Apr 2016 - Sept 2016

  Grant Associate

  • Develop internal & Grants monitoring and operational plans. • Financial & Grants reporting to CHTDF- UNDP in line with agreed templates and schedules; also provide feedback to CHTDF- UNDP• Modalities, initiating grant actions, including formulation of ToRs and scopes of works for contract and grant management;• Review project proposals submitted by VCF management committee and disbursed grants. • Ensure transparency at every level of grant approval. • Preparation of MoU for fund disbursement. • Preparation of Quarterly financial report, Bank reconciliation, budget variance, grant disbursement report etc. • Ensure the implementation of the livelihoods Grants to village Common Forest (VCF) community against annual work-plan and targets. • Monitor Grants activities, including providing guidance to area-based staff on field implementation and monitoring; Show less

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  Helen Keller International

  Oct 2016 - now

  • Provide pro-active monitoring of all grant and subcontract implementation activities to ensure compliance with USAID guidelines and implement a grant tracking/monitoring system for sub-grantees.• Monitor grant expenditures for assigned activities, alert management to irregularities, and recommend re-negotiation as needed.• Manage partner relationship in terms of the agreement, modification, fund disbursement, liquidation, financial monitoring, audit, and capacity building of partner.• Work closely with Supervisor to build-up capacity for implementing partners and program participants. • Provide technical assistance to implementing partners and HKI in Grants financial management.• Manage all correspondence related to Grants and assigned implementing partners.• Work with the Supervisor to ensure compliance with sector requirements.• Responsible for review of all of SAPLING’s sub-grantee and FAA documentation prior to payment, ensuring that documentation meets established standards and that costs reported are in conformity with the terms of the agreements.• Ensure tracking of all grants payments and all necessary documents in related to monitoring visits, pre-award assessment, agreements, and modifications are kept in one drive/cloud system. • Facilitate different capacity building training on USAID rules and regulations to program, finance, HR, and procurement staff of IPs, NGOs, and HKI staff members. • Make regular field visits to Local NGOs to monitor the status of ICIP improvement and provide support to NGOs on a quarterly basis. • Provide coaching and technical support from grants and compliance lense to FAA Coordinator to ensure each project is completed and closed as per the agreed timeline and awards.• Identify bottlenecks or constraints to effective and timely grants distribution and provide recommendations for solutions. • Assist the Director, Finance, and Grants to ensure communication with HQ, project team, and external parties. Show less Finance:• Prepare cash call, verify, and recommend of implementing partners’ cash calls.• Ensure that all financial records are maintained according to organization’s policy and audit standards. • Process all bill/vouchers, payments request of SAPLING staffs. • Prepare and process payment Request after ensuring VAT deduction (by VAT Coupon) and Tax deduction.• Conduct financial and regulation compliance review of grantees/Partner’s and report to Management. • Ensure all aspects of finance & accounting function and maintains records in accordance with organization’s policies and govt requirements.Grants: • Provide support to the implementing partners Finance staff as required in the preparation of Monthly Financial Report and Advance Request. • Managing partner relationship in terms of agreement, modification, fund disbursement, liquidation, financial monitoring, audit and capacity building of partner.• Implement grant tracking/monitoring system for SAPLING sub-grantees.• Monitor grant expenditures for assigned activities, alert management to irregularities, recommend re-negotiation as needed.• Assist the Supervisor to build a strong contracts and grants Team. • Review grants payment request and associated documentation of assigned Implementing Partner. • Provide technical assistance to implementing partners.• Manage all correspondence related to Grants and assigned implementing partners.• Make regular financial monitoring visit to field (in assigned areas) and ensure all necessary jobs/activities are doing well.• Facilitate different capacity building training on USAID rules and regulations to program, finance, HR and procurement staff of IPs, LNGOs and HKI staff members. • Make assessments and provide feedback by ICIP (Internal Control Improvement Plan) to local NGOs in consultation with Organizational Capacity Building Adviser and Director, Finance and Grants. Show less • Process all bill/vouchers, payments request.• Ensure all aspects of finance & accounting function and maintains records of the project in accordance with organization’s policies/guidelines and government requirements.• Prepare Payment Request after ensuring VAT deduction (by VAT Coupon) and Tax deduction and process payments.• Conduct financial and regulation compliance review of grantees’ financial management and financial reports. • Review all field procurement bids, and review vendor selection process for compliance with policies and procedures. • Ensure that all financial records are maintained according to organization’s policy and audit standards.• Grants tracking/monitoring system for SAPLING sub-grantees.• Monitor grant expenditures for assigned activities, alert management to irregularities, recommend re-negotiation as needed.• Provide support to the implementing partners Finance staff as required in the preparation of Monthly Financial Report and Advance Request. • Managing partner relationship in terms of agreement, modification, fund disbursement, liquidation, financial monitoring, audit and capacity building of partner.• Responsible for review of all of SAPLING’s sub-grantee documentation prior to payment, ensuring that documentation meets established standards and that costs reported are in conformity with the terms of the agreements. 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  • Deputy Manager - Grants

    Jul 2019 - now

  • Grants Specialist

    Jul 2018 - Jun 2019

  • Grants and Finance Officer

    Oct 2016 - Jun 2018