Barbara Akoth

Experience

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  Action Contre la Faim - Somalia Kenya

  Sept 2004 - Sept 2005

  Administrative Assistant

  • My key responsibilities were to perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing assistance to callers, organizing incoming and outgoing mail and phone calls, organizing meetings. As well as undertaking general admin tasks I had particular responsibilities in 5 key areas namely: financial administration, maintaining policies, procedures and risk assessment records, procurement as well as logistic duties and administering HR and managing training records.Key Achievements• Coordinated team events and at the best yet economical locations saving expenses by 40%;• Demonstrated excellent ability in customer orientation by assisting the information department in promotional activities;• Introduced a user friendly electronic filing system which reduced file retrieval time and organized an elaborate archiving system;• Provided exceptional support to managers and co-workers which increased overall efficiency;• Provided backup support to other departments which was highly appreciated by supervisors;• Introduced a system for booking the conference room thereby resulting in organised logging system• Collaborated with other departments of company to centralize the customer database for easy retrieval of information;• Demonstrated excellent abilities in customer orientation evidenced by appreciation emails from staff Show less

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  European Commission - ECHO

  May 2007 - Dec 2012

  Administrative & Finance Assistant

  Was responsible for the effective management of Finance, HR, Procurement and Administrative processes.• Key responsibilities in Finance included Bank Reconciliation, Petty Cash management, and Payroll Management.• Supported the HR Officer in Recruitment & Selection Processes, coordination of Training, management of Overtime, Absence Management and follow-up of Medical Insurance scheme.• Oversaw the Procurement of Goods and Services, which comprised of Tender management, preparation and review of RFQs, Receipt of goods and dispatch, procurement analysis, and Stock Management.• Created and oversaw the relationships with external vendors who support our operations.• Oversaw the Administrative functions that included Management of Contracts and Leases, supervision of Drivers and subcontracted staff, management of Front Desk and Meeting and Conference Management. Key Achievements Successfully developed a Procurement Plan system, which was used in the region to better plan the procurement activities for all departments.  Successfully established good client service relationships with suppliers and internal clients, benefiting the organization in better Contract terms. Effectively participated in completing 120 tenders in procurement, establishing Kenya Office as the key buyer for the region. Based on effective and successful support of the HR role, was promoted to the HR Officer. Show less

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  European Commission - ECHO

  Jul 2013 - Feb 2023

  Regional Human Resources Officer

  Key responsibilities include: -•End to end coordination of the performance management cycle: •End to end leadership and management of the Recruitment, Selection and onboarding Processes for new employees. Coordinate the onboarding process for both international and local staff by preparing the welcome and induction briefings.•End to end leadership and management of capability development programs for ECHO staff: 1) capability development strategy 2) capability matrix and identification of training gaps 3) development of the annual training plan and budget for each staff 4) Implementation of training programs (including planning and logistics) •Provide HR policy guidance and support to ECHO line managers across a range of areas including talent management, employee development, performance management, change management and employee relations as well as addressing employee concerns.•Facilitate and guide talent review and succession planning processes. Work with line managers to ensure robust and effective succession plans are in place.•Manage the tender processes for Staff Medical Insurance Coverage and Staffing Services.•Manage medicals file for all local staff, ensure compliance with Health Policy, organize annual health checks and authorize medical claims for reimbursements.•Use HR management systems for entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, performance management, staff development, personal information, leave records etc.) generating various HR reports and accuracy of HR data.•One shop stop on matters concerning local labour laws. Available to advice line managers on local laws and provide creative solutions to help manage Human Resources.•Prepare Authorization requests relating to all HR processes, purchases and contracts. •Develop team building programs that promote interactive skills between managers and employees. Show less

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  United Nations

  Sept 2022 - now

  Human Resources Business Partner

  Performance-driven professional with 10 plus years of experience specializing in Recruitment and Talent Acquisition, HR administration, employee relations and process improvement. A strong background in overseeing HR business management functions and driving the implementation of HRIS technologies to enhance organizational effectiveness and productivity. Strategic leader, decision maker and problem solver working in cross functional teams to drive the delivery and execution of diversity, inclusivity and sustainability programs. Communicates clearly and effectively while operating with strong sense of urgency.• Responsible for providing the ERP global system and service desk support to client entities by providing functional, substantive, and technical support for the ERP related HR issues, leading HR partners on the resolution of common and routine cases and working with cross functional teams to resolve system-related errors.• Contributes to the ERP HR change management, communication, and training activities related to operational and production support by identifying trends observed in service requests received and making recommendations to address errors by liaising with other relevant stakeholders to develop appropriate solutions to recurring mistakes or issues.• Making recommendations and participating in business process improvement initiatives aimed at streamlining, automating and simplifying processes to support policy and system alignment.• Provides operational support for the ERP system HR related activities by generating, maintaining, and distributing regular, operational and ad hoc reports. • Maintaining reference materials related to role definitions. Evaluating and making recommendations for the creation of new roles or modifying existing roles.• Maintaining reference materials related to role definitions. Evaluating and making recommendations for the creation of new roles or modifying existing roles Show less