Lukita Octaviani

Experience

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  PT. Mitrabangun Adigraha

  Sept 2002 - Nov 2007

  Project Monitoring

  • Making financial reports (invoices)• Making Sub Contractor contracts• Filing all files that related with projects (outgoing-incoming letters, contracts, etc)• Making incoming & outgoing letters• Supporting and handling Operational Manager activities• Making invoices to Owner• Giving support in project needs• Handling equipment requests (rented or new purchase)• Handling purchasing surveyor equipments & the calibration• Making good relationship with all the people who has relation with the project (Sub Contractor, suppliers, Owner)• Monitoring and checking supplier’s invoice before processing by the Financial and Accounting division• Making minutes of meeting• Handling the project Petty Cash• Making incoming-outgoing project letters• Liaison officer between the project and the head office• Monitoring the field projects• Monitoring progress of the project and making the reports (weekly and monthly) Show less

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  Environment Governance & Sustainable Livelihoods Project (EGSLP) under SNC-Lavalin International Inc

  Dec 2007 - Oct 2012

  • Making invoice to Client (CIDA – Canadian International Development Agency)• Verified Journal Voucher• Making transfer payment (cheque, payment order, etc)• Making Financial reports• Making Progress reports• Handling Petty Cash• Corresponding with Head Office (Montreal – Canada)• Monitoring field (Kendari and Gorontalo)• Monitoring the administration activities in project based on project procedures• Dealing with the local bank for the project account• Handling financial activities in the project• Assisting in seminar, training, workshop and others project big meetings and events Show less As Project AdministrationResponsible for :• Making invoice to Client (PT. Inco)• Supporting the project needs (travel, accommodation, etc)• Finding new staffs that meet the project requirements• Corresponding letter (incoming and outgoing letter) on head office based• Handling courier• Supporting Liaison Officer/ Manager activities• Corresponding with Head Office (Vancouver – Canada and Kuala Lumpur - Malaysia)• Handling supplier’s invoicesAs Project Accountant and AdministrationResponsible for :• Making invoice to Client (CIDA – Canadian International Development Agency)• Making journal voucher• Processing supplier’s invoices• Supporting the project needs (travel, accommodation, etc)• Corresponding letter (incoming and outgoing letter) on head office based• Handling courier• Supporting Liaison Officer/ Manager activities• Corresponding with Head Office (Montreal – Canada)• Handling Petty Cash (head office based)As Administration and Financial OfficerResponsible for :• Making invoice to Client (CIDA – Canadian International Development Agency)• Verified Journal Voucher• Making transfer payment (cheque, payment order, etc)• Making Financial reports• Making Progress reports• Corresponding with Head Office (Montreal – Canada)• Monitoring fields (Kendari and Gorontalo)• Monitoring the administration activities in project based on project procedures• Dealing with the local bank for the project account• Handling financial activities in the project Show less

  • Administration & Finance Officer

    Dec 2010 - Oct 2012

  • Project Administration; Project Accountant & Administration; Administration & Finance Officer

    Dec 2007 - Nov 2010
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  Winrock International

  Nov 2012 - Jul 2016

  Finance & Accounting Assistant

  • Carrying out bank related matters such as : preparing letters, arranging the opening and bank closing, monthly bank statement, etc• Checking staff expense reports, staffs advance request, and vendor payment request• Preparing vouchers for payments and receipts.• Ensuring complete and accurate documentation is attached to the vouchers prior to submission for review and approval.• Ensuring that receipts are collected upon payment to vendors• Processing and monitoring accounts receivable and payable• Maintain a complete and orderly filing system for all finance documents• Inputting day to day transactions to accounting software (Quick Book) • Making bank reconciliation• Preparing monthly financial reports• Handling procurement • Assisting Finance and Accounting Manager in preparing hard copy of Field Office Vouchers and ensuring all documents are completed, to be sent to Regional Office (Phillipine) monthly• Assisting on Office Recruitment (CV selection, interview, etc) Show less

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  Oficina Económica y Comercial de la Embajada de España en Indonesia

  Aug 2016 - now

  Handling administration & secretarial duties in Economic and Commercial Office- Doing document translation (regulation, news, etc)- As a liaison to Indonesia Government (Ministries/Agencies)- Responsible on tender information and business opportunity in Indonesia to Spanish companies, including attending investment event/market sounding, posting in the tender system and mailing- Responsible on our internal system, CRM (Salesforce) including registering, creating Consulta, SSPP, etc- Handling meeting arrangements between Spanish Company and Indonesia Company (both State-Owned Enterprise & private company), also with Government Agency and Ministry Show less - Handling administration & secretarial duties in Economic and Commercial Office- Doing document translation (regulation, news, etc)- As a liaison to Indonesia Government (Ministries/Agencies)- Responsible on tender information and business opportunity in Indonesia to Spanish companies, including attending investment event/market sounding, posting in the tender system and mailing- Responsible on our internal system, CRM (Salesforce) including registering, creating Consulta, SSPP, etc- Handling meeting arrangements between Spanish Company and Indonesia Company (both State-Owned Enterprise & private company), also with Government Agency and Ministry Show less

  • Auxiliar

    Dec 2021 - now

  • Auxiliar Administrativo

    Aug 2016 - Dec 2021