Alexandra N.

Experience

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  Top Factoring

  Oct 2011 - May 2012

  Debt Collector
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  EMCT Romania

  May 2012 - Oct 2014

  Executive Assistant Manager
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  SNC-Lavalin

  Oct 2014 - Sept 2023

  Lead the P2P stream in the Finance Transformation global projectParticipate in weekly calls and discuss project status, challenges, next stepsIdentify differences between chosen ERP (Oracle 12.2.9) and legacy systemsBuild scripts and perform testing of the ERP modules and coordinate the training materials creationAccommodate business requirements for the global ERP toolOrganize discovery sessions, workshops with various business units, IT, PMO and KPMG consultantsIdentify requirements for the AP global tool, reach out to potential suppliers to set up demos, assess how the tools answer the requirements and identify the future AP tool solution Show less Manage the Procure-to-Pay teams in the Finance Shared Service Center (Invoice Entry, Invoice Analysis, Payment and Procurement, a team of 45 Analysts and 4 Supervisors)Develop and manage the Accounts Payable and Procurement data analysis and reporting system Keep a close contact with the stakeholders through weekly/monthly touch pointsEnsure the procedures are respected and the policies are followedProvide accounting assistance to supervisors and operations staffEvaluate and motivate employees through regular 1-1 and coaching sessionsManage Internal and External Audits when requiredContinuously improve processes to drive efficiency and constantly re-evaluate roles within the team to distribute workload accordinglyTrain new Business Units in the Accounts Payable and Procurement processes in Oracle EBS R 12.1.3 and KOFAX MarkviewRespond to escalations and different requests from the Business UnitsTrain colleagues across the center and provide support to all departments In charge with the payment activities (including requests for treasury payments and FX deals) for all countries in scope using the following banks: Bank of America, HSBC, Handelsbanken, BNP Paribas, Citibank, ICICI bank, RBC, Western Union and more.Lead the P2P stream in the Global Finance Transformation projectAchievements:Reduced attrition rate from 50% in the previous years to 10% in 2020Took initiative and ownership to create another layer for the Analysts, the Senior role - implemented across the center in 2019Coordinated the migration of the Accounts Payable and Procurement activities to FSSC for the entities located in US, Saudi Arabia, Sweden, Switzerland, UAE, India, UK and BrasilSuccessfully coordinating and completing the Payment activity transition to FSSCSuccessfully completing the AP tool upgrade (KOFAX Markview) through testing, impact analysis and decision making Show less Create data dashboards, develop metrics analysis and provide relevant reports to stakeholders.Document, assess the risks and improve the existing process.Assist with the training and deployment of an accounts payable team in a shared services center (covering North America).Establish work priorities, supervise and manage the invoice analysis and expense reports audit teams (18 Agents).Provide assistance to the Payables Process Manager as required.Ensure a timely, efficient and accurate processing and payment of all Accounts Payable transactions.Facilitate meetings, calls, follow-up and other communications related to process.Resolve any issues and internal / external inquiries that cannot be resolved by the payables clerks.Provide people leadership through coaching, on the job training and performance development of the accounts payable team.Maintain very high level of communication with customer.Measure KPI’s to assess team performance and report achievements or deficiencies to the Payables Process Manager.Direct responsible for recruitment and staffing.Achievements:Improved service delivery through training, hands on initiative and can do attitudePut in place Lessons Learned sessions for knowledge sharing Show less Perform Accounts Payable related activities allocated by the direct supervisor: OCR Validation, Invoice Processing and Resolution, Vendor payments, Vendor account reconciliations, Tax reports, Cost center/PM allocation reports, etc.Manage the volumes in order to meet the agreed service level agreements;Run KPI’s reports as instructed by the direct supervisor;Maintain a high level of knowledge management through drafting, completing and updating the SOP’s (Standard operating procedures);Provide training to newcomers and ensure an efficient and functional backup structure;Identify areas of process/system improvements and propose initiatives to the direct supervisor;Involved in multiple additional activities such as: PO invoices process review and improvement, internal controls, potential duplicate report (procedure creation, establish way of working and allocation for further analysis to the team);Achievements:Created and updated the training materials for PO related invoicesPut in place a procedure for Potential Duplicates analysis Show less

  • Finance Transformation P2P Lead

    Jan 2022 - Sept 2023

  • Accounts Payable Manager

    Sept 2018 - Sept 2023

  • Team Leader - Invoice Analysis and Expense Reports Audit

    Mar 2016 - Sept 2018

  • Senior Accounts Payable Analyst

    Feb 2015 - Mar 2016

  • Expense Reports Auditor

    Oct 2014 - Feb 2015
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  AtkinsRéalis

  Sept 2023 - now

  Global Process and Application Owner - Invoice to Pay