Iqbal PK

Experience

• 

  Society for Human Emancipation and development.

  Jan 2008 - Dec 2010

  Admin Finance Officer

  • Responsible for delegated administrative responsibilities of the organization.• Responsible for all types of Procurements (goods and services) adhering to SHED procurement rules and to maintain a record for procured items. • Providing Logistical support to Programme staff like travel and hotel bookings, workshops etc. • To maintain monthly, annually leave record, to process medical claims and dealing other general HR matters to liaise with CEO.• To maintain Inventory record of the organization assets and keeping it up-to-date in all aspects.• Providing IT support to Programme staff like soft wares, internet, data backups.• To check and update Vehicle log books on monthly basis, maintaining vehicles file and documentation, maintenance of vehicles, managing and assigning duties to drivers.• Processing different types of contracts with donor agencies, supporting the documentation and payments process in a liaison.• As a focal person for Security, responsible for the building security plan, fire evacuation plan.• As a finance officer to record entries, vouchers, managing petty cash, closing of monthly accounts and processing fund requests according to budget fore-caste to donor agencies.• Bank reconciliation and maintaining cash book and bank book up to date and get checked on monthly closings • Providing financial picture of the organization funds verses expenses (all account heads), along with future projections in monthly meetings. • Liaising and coordination with donors and senior management on various issues. Show less

• 

  Khadim Welfare Society

  Sept 2011 - Sept 2013

  Admin Finance Officer

  • Procurement of Goods for KWS internal as well as for communities according to the KWS procurement rules. • Keeping separate inventory record both for assets of the organization and donation to the communities.• Providing internal logistical support to staff members.• Also providing logistical support to the campaigns run by the organization on different occasions like support to flood effected people or internally displaced people (IDP’s) and Food packages to the poor communities etc.• Providing administrative support to different teams of the organization like media team, education team, fund raising team etc.• Coordinating different teams of the organization.• Keeping different records like leaves, events records, inventory record etc safe.• Managing funds on the basis of donations and expenses, recording the expenses and forecasting budget for upcoming activities.• Posting daily voucher entries into Tally and Closing of accounts on monthly basis and providing financial summary to the major donors and BODs of the organization in monthly meetings. Show less

• 

  Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

  Oct 2013 - now

  Procurement and Admin Officer

  Procurement Procures goods and services locally, monitors markets, issues invitations to tender and processes orders in accordance with GIZ regulations Enters and maintains data relevant for procurement and tenders in the database Sourcing and gathering bids/proposals/quotations for operations related procurement requirements of the project from verified vendors/contracts;  Accepts goods and ensures that the receipt is documented and goods received checked appropriately Checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction  Administrative settlement of procurement of goods and services  Documents and files properly completed orders in accordance with GIZ standards Ensures that goods and materials are purchased at the lowest, competitive prices and that paperwork on all purchases is completed correctly and in a timely manner Liaises with other project staff to ensure that delivery of materials is done in a timely manner and that all goods purchased are delivered and meet quality expectations Monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines Organizes stock keeping/warehousing of materials and equipment needed in the various operations of the project Inventory To enter all the procured items in On-site asset inventory software with all details and information of the item/s. To keep physical check on inventory items for their working condition, repair or disposal. Updating all inventory tags for all items as per GIZ policies and procedures. Updating all inventory record every year to be audited. Logistics Ensuring all local/ field duties are carried out in proper and timely manner. ensures maintenance of the office vehicles fleet incl. log book/ files.  coordinates all kind of travel arrangements (domestic, international) for team and short/long term consultants, visitors, partner delegations/training abroad. Show less