Marybeth Gimble

Experience

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  Accenture

  May 2011 - Sept 2014

  Executive Assistant

  Supported 8 C-level executives with complex administrative responsibilities. Developed understanding of executives' organization, along with business knowledge to communicate and work effectively with business and clients.• Compiled, processed, analyzed data based on internet research, objectives and prepared reports accordingly.• Developed relationships with executives' clients and EA's, coordinating work with third-party suppliers.• Arranged and coordinated meetings, conference calls, video or data conferences occasionally involving global audiences.• Anticipated travel needs of executives and proactivly coordinating complex travel arrangements involving multiple changes and destinations. • Planned and managed off-site event for 1000 local employees, staying within budget.• Acted as executive representative, handling calls and providing accurate information.• Produced monthly newsletter for assistants, posting on SharePoint. • Onboarded 3 MD’s following company procedures, obtaining necessary equipment. Show less

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  First Data Corporation

  Sept 2014 - Aug 2015

  Executive Assistant

  Executive AssistantSupported SVP Sales, VP Finance, VP Pricing, VP Marketing, and VP Products on daily administrative tasks. Served as department liaison. Maintained client base and compiled data using Salesforce CRM.• Organized on- and off-site meetings, guaranteeing smooth proceedings.• Collaborated with Clover team in prioritizing multiple projects, reaching obtainable results.

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  Credorax

  Aug 2015 - Jan 2016

  Office Manager

  Acted as liaison between all departments within team while reporting to VP US Head of Operations.• Established new offices in Atlanta with direction from corporate, including call center and security system for monitoring space, establishing vendor accounts while achieving cost saving benefits to company.• Reviewed resumes and arranged interviews and necessary items for new hires, including company paperwork, I9, and security.

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  Neenah Paper

  May 2016 - Jul 2019

  Senior Executive Assistant

  Delivered executive support to President, VP Marketing, and VP Consumer Goods, and functioned as liaison between all departments within team, including travel (domestic and international), expense reports, calendar management, meetings, and conferences.• Ensured constant vendor flow of processing invoices, preparing purchase order requisitions and obtaining W9’s when appropriate.• Established and administered SharePoint sites, providing access rights and proper document storage and maintaining organization charts - all posted on SharePoint.• Wrote and implemented Motus personal car usage reimbursement policy, following company guidelines and managing program.• Produced and distributed monthly newsletter, keeping department up to date on actives within Neenah.• Worked with others in organization, arranging company team-building events throughout year and producing surveys to provide feedback on such events.• Administered SugarCRM, certifying customer account accuracy, and pulled detailed reports.• Manipulated Excel, preparing pivot tables and charts for presentations for the President and VP’s in PowerPoint and Word.• Coordinated / distributed Braves and Green Bay Packers season tickets as sales incentives / moral boosters throughout sales team. Show less

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  Cox Communications

  Oct 2019 - now

  Executive Assistant II

  •Provide executive support to and SVPs, multiple VP's, and respective teams (+100 persons).•Consolidated, edited, and published weekly project/product status updates for executive leadership, informing of departmental developments.•Orchestrated and managed calendars for executive team, resolving conflicts and advising of changing schedules. Arranged individual and reoccurring meetings using Condeco and Everyday to reserve space and services.•Interacted with internal/external executives and assistants to coordinate meetings, visits, and documents, improving efficiency of executives’ time.•Coordinated complex travel arrangements by suggesting and preparing itineraries, ensuring traveler had all documents needed, and prepared / submitted expense reports in timely manner.•Maintained repository for documentation relevant to needs of team on SharePoint and Teams, making it easy to locate and share information.•Acted as point of contact with facilities to plan, manage, and execute office workspace, restacking for supported teams.•Designed organization charts, with and without pictures, using Visio / Workday / PowerPoint, and posted on internal website, providing executives and others easy access to team members / responsibilities.•Procured and negotiated contracts for team off-site meetings, staying within budget limits set by management.•Created and maintained distribution lists for direct reports, on and off-site employees, and within teams, facilitating streamlined communications with large groups.•Maintained database for Heart-to-Heart golf tournament, supporting Childrens Healthcare of Atlanta, as well as paired golfers with sponsors and volunteered at event.•Presented ideas and assisted in coordinating quarterly meetings and volunteer activities, uniting teams to obtain information and have some fun.•Joined ERG groups and mentor programs, enhancing personal, growth gaining insight into Cox way, and collaborating with others while sharing knowledge. Show less