Experience

• 

  Blue com trading co. llc

  Nov 2007 - Jan 2010

  Office administrator
• 

  House of gems dmcc

  Feb 2010 - Sept 2014

  Office administrator

  • Handling all inbound/outbound and admin activities of the operations.• Preparing the documents according to the shipment and timely clearance of cargo and avoid demurrage and storage charges.• Maintain records of various account transactions with customs( CDR and SGR accounts)• Submission of Exit/Re-entry certificate to claims and refund• Processing of purchase orders, purchase invoices, quotations, sales orders, sales invoices, debtors statements and cash receipts.• Monitor customers’ accounts and investigate non-payments, delayed payments and other irregularities.• Data entry regarding General vouchers, receipt & payment vouchers.• Liaised with local and overseas customers and following-up on payments (Accounts Receivable).• Handling petty cash & maintain computerized books of accounts in Tally ERP.• Maintaining suppliers and buyers accounts & arranging the TT to suppliers.• Reconciliation of external logistics vendors (freight forwarders/couriers) monthly statement and arrange the payments.• Facilitated staff salary by monitoring their leave records and daily attendance, organized monthly salary transfer instruction monitoring its confidentiality.• Handling companies trade license and visa renewals and all other government related works. • Maintain regular updates on existing stock (available in the warehouse) and new ordered stock along with the annual physical stock taking. Show less

• 

  Spectrum gold dmcc

  Sept 2014 - Mar 2019

  Self employed

  • Handling Logistics, general Administration includes Warehousing, Retail distributions and transportation.• Keep tracking of import shipping documents and follow up the nominated clearing agent for prompt clearance to avoid demurrage and storage charges.• Providing BL/AWB & documentation instructions to supplier as per LC terms & conditions, Review the draft and ensure that all documentation all in order for clearance.• Prepare and execute all Export documents (Invoice, Packing list, BOE, COO, BL/ AWB, Bill of Exchange and Exit certificate & Legalizing the invoice(if required).• Ensure trade compliance of all outbound shipments (H.S Codes, Inco-terms, COO, COC and document requirements specific to each countries).• Handling various shipments i.e. EXW, FOB, CFR, DDP (Sea, Air, Land & Courier shipments).• Providing customer with workable export LC draft for LC opening and negotiation of LC terms and conditions.• Verification of LC documents to ensure they are in line with agreed terms to avoid any discrepancies and follow up with customer and their bank for the acceptance.• Submission of Exit Entry Certificate to customs for claim & refund of duty deposit and keeping record for audit requirement & internal compliance.• Negotiating Sea, Air & Land freights rates with freight forwarders.• Maintain a freight rate comparison to ensure negotiated rates remain competitive and the most effective carriers are utilized for inbound/outbound transportation.• Speed of distribution being monitored closely to ensure product reaches the final destination in time• Coordinate with insurance company for survey and claim if required. • Reconciliation of external logistics vendors monthly statement and arrange the payments. • Manage all documentation to confirm proper stock levels and maintain inventory control Show less

• 

  Truebell group of companies

  Dec 2019 - now

  Head of regional exports

  - Handling our sub-distributors account in GCC(KSA, Qatar, Bahrain, Oman & Oman), work closely distributors to achieve brand sales forecast.- Developing our brands in GCC & MENA region. Ensure compliance with GCC trade regulations, export laws, and customs requirements.- Visit GCC countries to conduct market visits, engage with distributors, boost sales performance, and maintain regular updates with suppliers to ensure alignment and growth.- Collaborated closely with distributors to achieve and exceed brand sales forecasts through effective planning and relationship management.- Manage and coordinate the entire export process from order placement to delivery.- Prepare forecast and developing annual sales quotas, projecting expected sales volume and profit for existing and new products.- Preparing the documents of exports & re-exports of shipments and legalizing it government entity. Familiarity with export permits, regulatory compliance, and customs clearance processes.- Oversee the preparation and verification of export documentation, including bills of lading, Health certificate, Veterinary certificate, certificates of origin, commercial invoices, and packing lists.- Attending trade shows and meeting international customers.- Maintain strong relationships with international customers, ensuring their requirements are met and providing updates on shipment status.- Coordinate with suppliers and other internal departments to ensure the availability of brands for export.- Research new markets and identify potential export opportunities, stay updated on market trends.- Procure products from local wholesalers/ distributors as per customer requests, manage stock arrangements, and facilitate their export.- Coordinated with SGS for product lab testing and registration to obtain Certificates of Conformity for exports to African countries.- Communicate with senior management through presenting periodic sales report.- Reporting to General Manager. Show less