Victoria Barks

Experience

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  Canadian Nuclear Laboratories

  Sept 2005 - Feb 2008

  Office Administrator

  - Coordinated the workflow of the office; managed schedules to deal effectively with conflicting and changing priorities.- Ensured that all deadlines and priorities were met and that Management was provided with the necessary background information to meet objectives.- Arranged for the most efficient dispatch of pending matters upon Management’s requests.- Generated and distributed weekly and monthly Reports and graphs.- Coordinated off site training and conferences for NRU MEA staff.- Verified, dispositioned, and approved invoices for external contractors prior to payment.- Maintained a comprehensive desktop procedure manual.- Coordinated hiring of new employees and contractors. Show less

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  St. Francis Xavier University

  May 2008 - Jan 2011

  Technical Coordinator

  - Developed and administered online room assignment system.- Administered room assignments and prepared/updated Residence Contracts.- Developed and maintained statistical reports and reporting systems.- Developed and maintained inventory database and long-term plan for inventory control and purchasing; developed system for room and facility inspections.- Administered special projects (i.e. online applications) as needed.- Coordinated year opening and closing duties.- Coordinated and planned around unique student groups with specific needs.- Assisted the Director in the management of directing cleaning and inventory movements around the campus year round.- Attended to purchase orders and maintained account information. Show less

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  Cementation Canada Inc.

  Jan 2011 - Jul 2011

  Equipment & Maintenance Clerk

  - Maintained data in company system including attachments, data clean-up, transfers and rental rates.- Maintained equipment board.- Assisted with the administration of projects.- Created spreadsheets and summaries.- General office duties such as filing, photocopying, faxing and creating letters, memos and communiqués.- Liaised and supported other departments and management through the performance of general clerical and administrative duties as required.

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  Nipissing-Parry Sound Catholic District School Board

  Jul 2011 - now

  Executive Assistant to the Director of Education

  - Provides administrative services to the Director of Education, including personal reception, scheduling & organizing meetings, appointments, conferences; prepares agendas, reports and/or presentations; drafts and composes correspondence on behalf of the Director as appropriate.- Provides administrative support to the Trustees including receipt/distribution of correspondence, scheduling meetings, preparing agenda packages and follows-up correspondence for all meetings of the Board of Trustees.- Researches policies, reports and other information, and prepares summaries and reports as required.- Acts as a primary Board contact with the Ministry of Education and outside agencies, receiving/reviewing correspondence and relaying pertinent information to appropriate officials within the Board.- Tracks and maintains a schedule of projects/activities; follows-up with senior administrators, schools and departments regarding status and development and ensures timely completion and compliance with submission deadlines.- Reviews correspondence and other inquiries; ascertains critical issues, problem-solves and expedites through appropriate department(s).- Plays a lead role in the planning and preparation for meetings, activities, special events, and conferences hosted by the Board.- Attends all Board meetings and records and prepares minutes; arranges for the proper documentation and safe-keeping of minutes and other official documents relating to the Board of Trustees.-Health & Safety representative (2012-2018).-Employee Wellness Steering Committee member (2017-present).- Interim Communications Officer Role (5.5 years): o Produced a variety of internal and external publications (e.g. newsletters, media releases and advisories, reports, ads, etc.); o Coordinated and managed Board website and handled social media outreach; o Responsible for ordering organization's promotional materials. Show less

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  Canadore College

  Sept 2016 - Dec 2017

  Professor (Fall terms)

  Professor, Microsoft Excel 2010 & 2016 - Professional Office Skills Program- Prepared, developed and delivered lectures and practical exercises to students.- Provided students with vast knowledge and experience in Microsoft Excel 2010 and 2016.- Worked closely with students and provided support when necessary.- Created a welcoming and inclusive classroom environment for students.