Ivory Smith

Experience

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  Tony's Events and Catering

  Nov 1997 - Nov 2000

  Event Coordinator / Operations Manager

  Coordinated weddings and holiday parties with clients, brides and corporate event managers. Supported client decision making around décor, food and entertainment options. Collected client payments. Ensured attainment of proper liquor licensure. Trained, managed and scheduled event staff; communicated hours worked for payroll. Ordered event supplies. Recorded equipment used or ordered rental equipment. Trained and managed up to 15 event staff. Installed computer systems and resolved tech issues. Developed training methods and manuals, created a data management system and wrote event information templates for the new company Show less

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  Town Hall Seattle

  Jan 2002 - Jan 2006

  Event Coordinator

  Produced 180 events for up to 800 guests at a nonprofit performance hall hosting small to mid-sized arts and civic organizations, such as Seattle Public Library, KUOW, Earshot Jazz as well as corporations, including Swedish Hospital, King County, City of Seattle and Microsoft. Met with clients, uncovered needs, explained options and conducted tours. Conveyed rental contract expectations and building policies. Recruited event staff. Directed up to 10 event managers, stage crews and AV equipment installers and guided security staff, ushers and volunteers. Managed set setup and striking and arranged rental pickups. Served as IT tech, trainer and problem solver. Show less

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  Integrated Real Estate Services

  Jun 2006 - Mar 2012

  Property Administrator: Coordinated vendor services; obtained, vetted and negotiated bids, prepared contracts and implementation. Showed properties, prepared leases, amendments and renewals. Updated QuickBooks accounts; paid bills, created invoices, made deposits and tracked tax schedules. Provided property administration and tracked operating budget, including a 115-slip marina, three office buildings, restaurants and retail shops. Assisted with year-end budgets; amassed reports, compared yearly cost changes and forecast expenses.  Reduced staff needs by 40% building templates and streamlining admin and data management methods. Reduced the lease renewal process by 50%, designing, building and maintaining an Access database for moorage tenants. Administrative Assistant:Proposed and managed projects, including design and creation of the new data base and data base management system, the creation of a new website and the clean up and reorganization of the hard archival document storage system. Assisted with year-end budgets and tax preparation; amassed reports, compared yearly cost changes and forecast expenses. Posted job announcements, vetted resumes and held interviews. Trained office staff on Access, Excel and Word.  Recognized for organizational skills; transformed the storage system and database, built method to track service calls efficiently and created templates for common administrative documents Show less Supported three owners, accounting and HR for a 5 million square foot commercial portfolio of properties. Processed new leases, lease expirations and lease changes. Matched invoices with purchase orders and filed paid invoices. Acquired more than 1,300 certificates of insurance for vendors and tenants; created a tracking system for expired insurance certificates. Reviewed accounting and administrative resumes, interviewed candidates and trained new admin staff. Designed flyers and updated website content. Facilitated budget and tax preparation. Show less

  • Property Administrator / Administrative Assistant

    Jun 2009 - Mar 2012

  • Administrative Assistant

    Apr 2008 - Jun 2009

  • Tenant Services Coordinator

    Jun 2006 - Apr 2008
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  Lingo Productions

  Jan 2010 - Dec 2016

  Event Producer / Music Director

  Collision Theory (2011-2013) - Produced a 16-month performance series including: pop-up restaurants, parties, fashion shows, interactive installations, music videos and photoshoots in traditional and non-traditional venues. Auditioned and hired talent and tech support, secured locations, rented equipment and procured vendors. Sourced PR firms and publicists. Develop project budgets and fundraising campaigns. Obtain permits, insurance and contracts.Glimmer (2010, 2015-2016) - Composed, performed and directed live music for two show runs at the ACT Theatre. Produced, composed and arranged a full-length album based on music from the live performance. Show less

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  Ivory Smith Studios

  Apr 2012 - now

  Sound Designer

  Produce and edit sound for digital media, video games, mobile apps and virtual reality experiences. Secure copywrite licensing contracts. Serve as sound designer and musical director for film, sound installation, theater and dance productions.Selected Projects:Hardsuit Labs (2019) - Music and engineering for video game in development with director Alex Guilbert.Jacob Fennel (2018-19) – Sound design for virtual reality, 360 film and animation Reality is Mutable Open Studio (2018) – Sound and instrument design for music education-based video games in developmentFact Memory Testimony (2018) – Sound installation design for NoVo Foundations 2018 Grantmakers ConveningZombie Productions (2014) – Music and engineering for the horror game Daylight with director Alex Guilbert.Microsoft OneNote (2014) – Sound design for Collective Project series, The Ripple Effect. Show less