Bethany Brown

Experience

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  Louisville Tourism

  Aug 2012 - May 2019

  Finance and Administration Coordinator

  Finance and Administration• Managed accounts payable and receivable, ensuring accurate financial transactions and record-keeping.• Acted as interim Finance Manager during two extended leaves, seamlessly maintaining financial operations and reporting.• Coordinated and executed meetings, demonstrating strong organizational and facilitation skills.• Supervised and trained four reception desk employees, developing and implementing comprehensive training materials.• Oversaw inventories for client gifts and trade show materials across thirteen departments, implementing effective tracking systems and conducting training sessions on inventory procedures.• Updated partner information and managed membership dues collections, enhancing partner relations and financial consistency.• Handled Human Resources tasks including onboarding, managing confidential personnel records, and maintaining meticulous files and records.• Executed administrative duties such as report preparation, bank deposits, correspondence, and office supply management.• Maintained operations by coordinating equipment repairs and liaising with maintenance personnel as needed.• Contributed as an active member of the Employee Relations Committee, planning and executing a variety of events. Show less

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  Kentucky Refugee Ministries (KRM)

  May 2019 - Mar 2020

  Donations Coordinator

  • Led and supervised a diverse team of three full-time staff members, for whom English was a second language, as well as interns and volunteers, fostering an inclusive and supportive work environment that valued cross-cultural communication and collaboration.• Enhanced team productivity and cohesion by developing and implementing effective training programs, complemented by the creation of a comprehensive training manual tailored to streamline processes and facilitate knowledge sharing.• Orchestrated the logistics for house setups, ensuring a warm and well-prepared welcome for arriving refugees, demonstrating strong organizational and project management skills.• Diligently completed all required paperwork and reports, maintaining accurate records and upholding organizational standards.• Fostered and maintained positive relationships with donors and volunteers, contributing to a supportive community network and enhancing the organization's outreach.• Planned and executed various events, overseeing all aspects from conception to completion, showcasing exceptional event management capabilities.• Played a pivotal role in development activities, engaging with donors, maintaining the donor database with up-to-date information, and expressing gratitude through personalized thank you letters.• Managed inventory control, ensuring the availability of necessary supplies and efficient resource utilization. Show less

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  EY

  Mar 2020 - now

  Executive Assistant Advanced

  • Provide comprehensive administrative support to 8 senior-level executives, ensuring seamless daily operations and efficient management of schedules.• Expertly coordinate complex calendaring, including prioritization and logistics for meetings, video conferences, and teleconferences.• Arrange and manage both international and domestic travel itineraries, accommodations, and transportation, optimizing executives' time and travel budgets.• Handle expense reporting and timesheet submission with meticulous attention to detail, ensuring accuracy and compliance with company policies.• Process invoices promptly and accurately, liaising with finance to facilitate smooth financial operations.• Plan and organize meetings, including venue selection, catering arrangements, and technology setup requests, to create professional and productive environments.• Format and prepare business documents maintaining the highest standards of confidentiality and brand representation.• Communicate effectively on behalf of executives, drafting correspondence and responding to inquiries with discretion and professionalism.• Conducted remote training sessions for employees in a different country, effectively bridging language barriers and adapting training methods to accommodate English as a second language, ensuring comprehension and skill development. Show less