JOYCE LILONDO

Experience

• 

  Airkenya Express Ltd

  Dec 2011 - now

  • Supervisory roles to manage the department’s staff and procurement process.• Actively Involved in all procurement process, sending out Request for Quotes, Analysis, issuance of orders, payment processing, liaise with suppliers on deliveries, award freight and clearing contracts, costing of logistics and miscellaneous costs to received goods/spares.• Evaluating supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.• Handling logistics of orders from dispatch, import paperwork preparation, customs documentation, upto delivery.• Sourcing and approving vendors according to certifications and accreditation, building relationships and negotiating prices.• Solving diverse supply chain problems involving numerous sources, logistics and scheduling factors.• Generating weekly, monthly, quarterly and yearly reports on purchasing operations, documents and analysis for senior management review and approval. • Analyzing spares and logistics market.• Reviewing and issuing suppliers contracts periodically. • Reducing costs by streamlining contract bidding and procurement processes to assure the best prices for materials and services.• Training and supporting sister companies in Uganda and Tanzania.• Coordinating paperwork, updating spreadsheets, and maintaining permanent purchasing records. Show less • Gathered key data and modeled accurately to assist with business forecasting.• Reviewed budgets, capital appropriations and operating budgets, and communicated findings to senior management.• Evaluated and improved accuracy and completeness of financial records.• Reconciled balance sheets and streamlined best practices for balance sheet processes.• Analyzed financial audit information and made recommendations to improve efficiencies.• Enhanced budget administration by reviewing reports, leveraging knowledge to strengthen controls and improve transparency. Show less • Processed payments in accordance with established financial policies.• Reduced financial inconsistencies while assessing and verifying billing invoices and expense reports.• Negotiated price and service with customers and vendors to decrease expenses and increase profit.• Mitigated business risks by working closely with staff members and assessing performance.• Cultivated and strengthened lasting client relationships using strong issue resolution and dynamic communication skills.• Delivered leadership to executive team dedicated to driving ambitious targets with well-orchestrated plans.• Prepare and compile weekly payment priority listing for the entire company and submit to CFO. Show less •Main function - Procurement in the Department and Administrative activities in the departmentProcurement duties;•Offering enquiry, collection and analysis of quotation, comparison statement preparation and proposal of ordering / purchasing - mostly international.•Handling local / overseas inquiries for Centralized Procurement (As per procurement Plan), taking quotations and discussing for better prices with My senior.•Negotiating with suppliers in terms prices, payment terms, quality of goods/ services & delivery schedule.•Assess the international and local market and ensure that the quoted amounts are within the budgeted amounts.•Preparing all the CIA purchase orders through PENTAGON 2000, maintaining purchase log, and updating the delivery schedule in the system.•Coordinate with finance department for payment issues and sending Purchase Orders on daily basis.•Responsible for all expediting activities after PO placement, modifying and monitoring delivery schedules as per urgency.•Preparing different reports for department like BI-Weekly, Monthly related to procurement activities.•Maintaining and updating RFQ's Log as per company procedure and follow up with suppliers regarding quotation and technical submittals.•Handle and Maintain Relevant records for Requisition, Receipts, Store Issue & Transfers, Maintain unto date records•Key person for Centralized procurement (CP) handling all the issues related to CP.•Coordinating with supplier regarding the commercial & technical offers.Administration Duties• Maintaining departmental staffs’ Reports and Maintaining employee welfare files.• Updating and creating new Vendors and customers/third parties in the System. Show less • Documented sales, customer interactions and concerns, and generated update reports for senior management.• Validated and recorded invoices and resolved discrepancies with vendors.• Prepared and mailed account statements to vendors and kept meticulous correspondence documentation.• Input data into accounting system and maintained integrity of system information to alleviate potential breaches.• Reviewed general ledger for accuracy and specific coding issues.• Reviewed figures, postings and documents for correct entry, completeness and accuracy.• Supervised daily bookkeeping operations with attention to accounts receivable, accounts payable, banking reconciliation and disbursements. Show less

  • Purchasing Manager

    Jul 2018 - now

  • Treasury Accountant

    Jun 2018 - Jun 2018

  • Payables Accountant

    Oct 2016 - May 2018

  • Engineering Aircraft spares admin

    Apr 2012 - Oct 2016

  • Account Assistant

    Dec 2011 - Apr 2012