Annelien Collins

Experience

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  South African Air Force

  Jan 1997 - Oct 2006

  Accounting Clerk / Secretary to the Officer Commanding / Senior Accounting Clerk

  Collection of telephone monies and checking of Sustenance and Travel (S&T) claims (1997-1998)Secretary to the Officer commanding (1998 – 2000) Taking minutes Air fares and Hotel Bookings Typing minutes and publishing it Appointments and liaison with clients General office dutiesSenior State Accountant (2000 – 2006) Banking Training Payments Updating of documents Handle Audit queries Administer accounts Financial Administration Mentoring the checking of supplier payments to personnel Schedules of cashier Show less

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  Prestige Healthcare

  Nov 2006 - May 2008

  Regional Secretary

  Reception / Telephone duties Answering incoming and outgoing calls XPS deliveries to regions PA System QIR Register Call monitoring system Fleet management for regional All general office duties (fax, photo copying, maintaining registers, leases, enquiries)Administration duties Recording and managing messages, Post, Cheques for banking Typing of correspondence, minutes, quotes etc. Distribution of incoming mail Typing of faxes, memos, minutesISO 9001 Maintenance of the ISO 9001 quality system Assist General Manager with all other dutiesRelief Duties Replace Regional Administrator / Wage Clerk on their annual or sick leave Client satisfaction: Carry out courtesy calls periodically to ascertain client’s opinion of service quality Reporting problems for General Manager’s attention Show less

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  JD Group t/a Russells

  Jan 2008 - Jan 2013

  PA/ HR Officer

  Administration of Relevant SystemsTime and Attendance reports, System Reports, Administration of Human Resources related matters. Position management control sheet. Vacancy list. Administration of all employee status changes and personal details as requested by various divisions. Preparing all monthly and quarterly HR reports and executive summaries for submission to the HR Executive. Assist the employee benefit administrators with the processing and administration of all employee benefit claims. Maintenance of general HR operational administrationArranging the logistics for staff travelling. Position ManagementAll other Human Resources Related Duties (Staff queries, Policies and Procedures, Meetings, Training sessionsOther dutiesCarry out general office duties e.g. faxing, photocopies, binding of books , general capturing of information. Ensure all mail is handled efficiently. Conduct ad hoc exercises for collation of figures Action Weekly credit card fraud for follow up. Distribute new month’s target sheets . Collate update on loss making stores Update MMR slides by inserting relevant stats .Annually format and distribute sales budgets . Calculate incentives, obtain all information and finalize for salariesAnnual Duties. Assisting with budgets and doing any alterations for forwarding to fiance. Quarterly reports: Collect and combine all information for BP Salesperson 2/3 – use master sheet from salaries and send out letters to be signed and receiving it back and combined schedule to send back to Salaries. Increases - Combine all the performance scores and put on schedule, send out to GM’s to verify the increase percentage and send to salaries Capture data on the relevant HR management system(s)Combining credit card returns Data analysis of all data for HR and Excel sheets : V- look-up and Pivot tables Show less

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  JD Group

  Jun 2008 - Sept 2013

  PA / HR Officer

  Daily Duties Technical assistance in Axia Doing Axia updates daily for head office Any HR related telephonic enquiries from branches Flight bookings and arranging accommodation and training facilities for training Weekly vacancies list Update HR documents on SharePoint Assisting BP with any additional tasks daily Assisting Group HR with any task that needs to be done in Chain, - Art of Service etc. Combining list for auth and send to BP to authorize Controlling / requesting position numbers Manual distribution of monthly payment reports to all HR managers Assist staff with any additional queries relating to policies and procedures Prepare all required documentation (meeting packs) for the meeting beforehand Ensure the timely delivery of the training pre-work to the candidates and confirm that they have received this before the training program commences Ensure the accurate capture of the meeting minutes and place on the HR shared drive timeously Capture data on the relevant HR management system(s) Combining credit card returns Data analysis of all data for HR and Excel sheets : V- look-up and Pivot tables Show less

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  At Home

  Oct 2013 - Jul 2014

  Unemployeed

  Non

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  BEKA Schréder

  Aug 2014 - Jun 2017

  Branch Administrator

  • Drawing all reports monthly / weekly / daily• Quarterly analysis, monthly reports – any analysis reports as requested.• Follow up all orders older than 4 weeks ( follow up with factory and dispatch)• E-mail correspondence to dispatch to confirm order movement and dispatch dates daily and corresponding with Salesforce• Preparations for Sales & Operations Production meeting• Basic quotes and stock availability on “Salesforce and Syspro”• Submission of orders and ensuring they get loaded on the system - ensure panning dates from factory• Submit request to factory for planned completion date• Data build – send daily (new additions) notifications to sales representatives• Request and follow up on earlier completion date requests• Daily follow-up on enquiries for sales representatives and clients.• Complete and submit Correctional Action Requests • Process GRV’s ( Goods returned to be credited to clients account)• Ensure Factory sheets correspond with sales orders• Assisting with amendments on orders• Requesting transport costs • Any reports the Branch Manager may request or need to be updated.• Assisting branches, reps or PA’s / Secretaries with reports on salesforce • Assisting with correspondence • Arrange meetings – Boardrooms / refreshments / lunches• AMEU - bookings and arrangements for conferencesAdmin duties • Assist dispatch with regard to contact details or incorrect addresses • Assist client at dispatch with order numbers • Print POD’s for non-received or missing consignments • Assist telephonically with any client enquiries regarding order production• Follow up with finance regarding clients (on-hold / suspense) • Commission verification co-ordination • Assisting finance with enquiries on unallocated payments• Requisition for EFT Payments • Request performance invoices from finance • Vehicle & Business expenses • Product samples (Management and team samples) • Filing Show less

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  Agbiz Grain

  Jun 2017 - now

  1. General Secretarial Services• Fists point of communication.• Electronic diary management.• Arrange and confirm appointments.• Handling, preparing and managing correspondence/communication to and from members and organisations.• Maintain data from responses based on queries by the General Manager.• Secure information by completing database back-ups.• Conserves executive’s time by drafting letters and documents and initiating telecommunications.• Typing of e-mails, agendas, reports, and official documents.• Send and receive e-mails and faxes.• Attend to documentation such as: minutes reports and annual reports official documents letters• Develop, organise, and maintain administration and filing system (manually as well as electronically).• Preserve historical archives.• Advise executives and committees of historical documents/information.• Streamline processes in the office so that information and communication are efficient.• Maintain customer confidence and protect operations by keeping information confidential.• Build company image by collaborating with members and government.2. Event Management• Arrange meetings, workshops, symposiums, conferences.• Manager information about the meeting, including the names of participants, contact details, venue, map, time, and date.• Arrange refreshments.• Compile agenda and send the invitations to meetings or events.• Arrange travel (flights, vehicles) and accommodation.• Arrange for payment of venues.• Manage/prepare presentations.• Taking minutes at meetings and distribution thereof.• Verifying the working condition of the venue visual equipment.3. Web page and Social media• Administrator of the company's website.• Administrator of all social media posts - Linkedin / Facebook Show less

  • Personal Assistant to General Manager

    Jun 2017 - now

  • Personal Assistant to the General Manager

    Jun 2017 - now