Alena M. Frey, CMP

Experience

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  Eastern Michigan University

  Jan 2002 - Jan 2004

  Student Volunteer Coordinator

  Key Accomplishment: Obtained grant funding to host a new on-campus conference related to youth civic engagement, hosting 200 students at the University over two-days. • Managed 9 volunteer programs and budgets.• Created and managed multiple civic engagement workshops, and conferences on campus. • Coordinated various large scale, cross campus service programs. • Supervise all volunteer coordinators.• Complete grant proposals for program funding.

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  CARE

  Jun 2004 - May 2006

  Public Information Specialist

  Key Accomplishment: Implemented new drug awareness programs in elementary schools resulting in an additional 6 new school partnerships. • Prepared and conducted single and multi-session presentations for K‐12 grade students, parents, and community groups. • Responsible for sourcing interested schools and groups, and all scheduling. • Main spokesperson for CARE at community events. • Responsible for onsite logistical management of annual parenting conference.

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  American Planning Association

  Oct 2006 - Nov 2017

  Key Accomplishment: Conceptualized and implemented a new 5,000 sq. ft. “Tech Zone” during annual conference. Secured sponsorship funding valued at $125,000 to host and program this dynamic new space. • Project Manager for all meeting and event related activities within the organization. • Point of contact for all pre-conference and on-site logistics for association’s annual meeting of 6000+ attendees. • Responsible for preparing all specifications, coordinating logistics with major vendors, particularly audiovisual, general service, and transportation. • Oversee the implementation of internally designed conference management database, abstract management software, and mobile conference application. • Manage over 1000 individual conference speakers and 400 conference sessions. • Oversee the implementation of over 75 off-site educational events and tours (mobile workshops) during the annual meeting.• Assist with preparing yearly 2-million-dollar budget and ensuring events remain within budget. • Help guide strategic decisions for APA web presence and software development priorities as a senior level participant in the website core team. • Lead collaborator with marketing representatives in promotion of programs and products. • Locate suitable venues and locations for smaller association events and workshops. • Preparation and negotiation of association RFP’s and event contracts related to the annual meeting.• Directed the day-to-day activities and supervision of meetings and conference team of 2 full-time staff. Show less Key Accomplishment: Implemented and oversaw the association’s session recording and webcast program generating $35,000 over 3 years. • Responsible for coordinating various aspects of the association’s annual meeting including, session proposals, conference management database, audiovisual requirements, space allocations and assignments, food and beverage, signage, and post-conference billing. • Liaise with marketing department to implement the annual meeting marketing plan. • Responsible for all speaker related communications, and customer service. • Manage conference session database. • Coordinate transportation and food and beverage logistics for the association’s off-site educational events and tours (mobile workshops) during the annual meeting. • Liaise with audiovisual vendor on logistics related to annual meeting and session recording and webcast program. • Lead the direction and management of the preliminary and final printed national conference programs. • Coordinate and update content for conference website. • Manage all logistics for quarterly educational workshops including venue selection, contract negotiation, room block management, event specifications and on-site management. Show less

  • Meetings and Conference Manager

    Oct 2014 - Nov 2017

  • Senior Convention Coordinator

    Oct 2006 - Oct 2014
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  American Orthopaedic Foot & Ankle Society

  Dec 2017 - now

  Responsible for the strategic direction and oversight of all educational meetings, courses, online learning initiatives, along with overseeing the Fellowship Accreditation Program, including the Fellowship Match. Provides development, execution and evaluation of education programs/products. Responsible for the development of content for live meetings to include Annual Meeting and Winter Meeting and online e-learning education programs. Identifies potential new programs and products; generate product requirements; and determine specifications, and product implementation. Ensures content is in alignment with the AOFAS strategic plan, at the direction of the Executive Director, and/or the AOFAS Board. Provides staff and volunteer leadership to implement education plans, ensuring content aligns with member data and needs. Show less

  • Director of Education and Meetings

    Jul 2019 - now

  • Education Manager

    Dec 2017 - Jun 2019