Amanda Smith

Experience

• 

  Intem, Inc dba Uniforce Staffing Services

  Aug 2003 - Jun 2005

  Recruiter
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  Legacy Health System

  Feb 2007 - Feb 2012

  HR Employment Specialist

  Responsible for the recruitment, interviewing, and placement of technical, professional, management and physician candidates. Consults with hiring managers pertaining to recruitment and staffing issues; develops recruitment strategies; establishes network(s) of contacts in the community and industry; participates in ongoing projects to further develop an integrated recruitment process. Coordinate outplacement activities and career counseling for employees. Prepare reports relating to recruitment activity and productively. Identify and participate in policy and program development in collaboration with consultants and other HR staff. Show less

• 

  PeaceHealth

  Feb 2012 - Oct 2018

  Responsible for managing the Continuing Medical Education (CME) Program for the Medical Staff, accredited by the state medical association, in accordance with the requirements set forth by the Accreditation Council for Continuing Medical Education (ACCME).Assures that CME activity program requests meet regulatory standards. Reviews and provides preliminary approval of CME activities under the authority of the Continuing Medical Education Committee.Provides administrative support to the Chair of the Continuing Medical Education Committee.Coordinates annual direct and jointly sponsored conferences and coordinates regularly scheduled series activities in a manner consistent with regulatory standards and department policies and procedures.Manages educational materials available on Intranet and Internet site for CME credit and ensures all accreditation requirements are met for enduring material.Monitors CME requirements ensuring compliance with state and federal accreditation standards.Prepares pre-survey and self-study materials and ensures that all required mid-term materials and compliance documents are submitted timely and in accordance with requirements. Oversees and participates in Site Survey for CME accreditation.Plans and coordinates functions within the Physician Leadership Development Program to meet the needs of the current and incoming medical staff leadership.Monitors compliance with the CME budget for accreditation and compliance purposes. This includes tracking all income and expenses for the program.Develops and maintains policy and procedure manuals for all education activities.Executive Assistant to Chief Executive PMG and Sr. Executive Provider PMG including managing budgets, reconciling P-Card and travel records, preparing Board agendas, coordinating travel, hosting events, and recruiting, supervising, and appraising staff. Show less Link mission into day-to-day work, focus on meeting organization/departmental targets, monitor budget variances and recommend or develop plans for improvement, assure regulatory complianceResponsible for team training and developmental opportunities in relation to maintaining the integrity of position growth pathways in Provider Services, Provider Recruitment, and Provider Enrollment. Support the development of pathways and advocate for departmental development. Work with leadership to assist in the development of policies, procedures, and enhancements to the delivery of services, and operations of the department.Manage work flow and allocation of staff resources to meet the needs of PeaceHealth entities, providers and other customers. Supervise the governmental and non-delegated credentialing program and coordinate enrollment functions.Ensure practices are current and meet Medicare, Medicaid, and non-delegated 3rd party payers’ standards. Maintain awareness of credentialing trends and resources while working closely with the CVO to streamline processes.Work in a collaborative and integrated fashion with PeaceHealth Recruitment team, Medical Staff Offices, Risk Management, IST, and other key departments to ensure operations, targeted goals and expectations are met in the areas of responsibility. Coordinate timely submission of individual practitioner initial and subsequent enrollment data to ensure that each provider is billing ready upon commencement of employment. This includes licensing, DEA and enrollment documents. Continuously analyze workflow, organizational structure and staffing assignments to ensure optimal performance focusing on continuous improvement.Work proactively with Physician Recruitment and CVO relative to new providers’ application and credentialing needs and establishes processes. Show less

  • Continuing Medical Education Coordinator

    Sept 2017 - Oct 2018

  • HR Provider Recruitment Coordinator

    Feb 2012 - Sept 2017
• 

  OCHIN, Inc.

  Oct 2018 - now

  Providing project leadership for any assigned project, possibly including third party vendor implementation, Epic implementations, enhancements, and internal technical projects. Managing large, complex, multi-sites and multi-solution projects. Project Managers scope, plan, oversee and document all aspects of multiple concurrent projects with varying degrees of complexity within the organization. This role regularly consults with upper management to ensure the scope and direction of each project is on schedule, collaborating across the organization for support. Project Managers work closely with project champions and owners to achieve successful project execution and assist with resource management of cross-functional teams. Show less Project manage and deliver the contracted product(s) to the member on time and within the scoped hours. They will be a subject matter expert in the system(s) supported and know the details of a feature and workflow comprehensively. They will juggle competing priorities and navigate through the technical and/or business constraints around an implementation or project. Participate in integration pilot meetings for potential new technology partners (as needed / appropriate) to gain background knowledge on products.Collaborate with the Innovation & Improvement Project Manager (PM), Business Development team, Product Owner(s), Finance, Marketing, and Vendor(s) to understand the vision and business value for a project or business area.Participate in a warm handoff of new products with the Innovation & Improvement Project Manager, Product Owner, and Manager, Preferred Technology Partner Implementation Team.Partner with the Business Development team through the contracting process as appropriate.Project manage the implementation of the preferred technology partner’s products & services for installing and existing members.Track progress of implementation and ensure all milestones and timelines are met, quickly identifying and escalating any risks to meeting these milestones and timelines.Work with Product Owner(s) to resolve any technical issues involved with new implementations. Escalate implementation issues as needed to the Installation Project Manager, Account Manager, Supervisor, Preferred Technology Partner Implementation Team, and/or VP, Innovation & Improvement including when projects become out of scope, off-track, or delayed.Provide weekly reports to the Manager, Preferred Technology Partner Implementation Team on status of implementations currently in flight and issues / trends involved with new implementations.Work with Procurement Team and member to select and order necessary equipment / software for vendor product . Show less Responsible for coordinating meetings, calls, and materials needed for routine project progress calls. Additionally, preparing agendas and meeting notes, especially action item listings used to build project plans. Coordinate and work with other project managers and leadership. Work closely with project champions, owners, and stakeholders to achieve successful interface projects requiring cross-functional activities and tracking between various teams. Work closely with more senior PM’s, analysts and members on any system build required within the set-up of the software to support interfaces.• Assist PMO Manager in coordinating meetings and materials for PMO meetings as assigned (IPOG, Install Planning, Resource Meeting)• Coordinate small-scale projects under supervision or close direction from Managers/Project Managers• Review resource requests for gaps and review with Manager of PMO• Assist others in supporting SmartSheet utilization• Assist other Managers/Project Coordinators on projects (internal or external) as assigned• Update and maintain PMO project status• Update/create documentation for PMO • Build and organize appropriate project plans for any new interface or assigned project at OCHIN.• Develop, document, and maintain/revise all project materials.• Act as primary contact point for assigned projects (new or existing) by working with all stakeholders needed to gather information and track progress to goals for interface implementation (i.e. vendors, OCHIN, clients, and external partners).• Collaborate/negotiate with project champions/owners on project management strategy, timeframes, and specific outcomes to be achieved.• Manage risks/issues, communicate status, and negotiate changes in scope/resources/timeline to ensure project champion/owner and partner/client is satisfied with results.• Escalate risks/issues as appropriate to OCHIN leadership.• Other duties as assigned Show less

  • Sr Project Manager

    Nov 2024 - now

  • Project Manger

    Jan 2022 - Dec 2024

  • Business Analyst

    Dec 2019 - Jan 2022

  • Project Coordinator

    Oct 2018 - Dec 2019