Haley M.

Experience

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  Mondragon’s Quality Fences

  Jun 2013 - Jan 2014

  Administrative Assistant

  · Assisted in payroll and tax preparation· Created and maintained supply lists, price quote documents, and work contracts· Photocopied, scanned, faxed, and printed supply lists, invoices, and 1099s

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  Ryans Steak House

  Mar 2014 - Sept 2015

  Server / Cross Trained

  • Solely managed 35 seat, 5-10 table section during times of high-volume service while completing side tasks• Served, bussed, stocked bars, baked desserts, grilled steaks, washed dishes and floors• Managed and monitored inventory and ordered materials

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  TJ21 Media Group

  Sept 2015 - Jul 2021

  Executive Assistant / Graphic Designer

  • Conducted detailed audits of client accounts and proposals and provided research briefings for the CEO. • Managed the CEO’s calendar, scheduled meetings, appointments, and deadlines to ensure optimal time management. Calendar included work related and personal activities.• Oversaw payroll, accounts receivable, and accounts payable processes via Quickbooks.• Conducted in-depth research on both work-related projects and private matters for the CEO• Met with partner companies to form relationships and schedule and coordinate on-site projects.• Spearheaded the setup and integration of HubSpot CRM, streamlining project and client management.• Supported and collaborated with multiple departments, assisting in task completion and ensuring alignment with organizational goals.• Created custom graphic designs for clients, delivering high-quality visuals tailored to their needs and expectations.• Assisted with onboarding processes, including job postings, resume review, and coordination of hiring activities to support successful candidate integration. Show less

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  FIRST Lego League

  Jan 2016 - now

  Graphic Designer

  • Collaborated with clients on-site to define project scope, timelines, and budgets.• Created a wide range of custom graphics, including logos, large-scale banners, detailed pop-up displays, and individualized character icons, utilizing Adobe Suite tools.• Designed print materials such as t-shirts, buttons, and fundraiser flyers.• Developed high-quality social media graphics tailored to marketing needs.• Managed the end-to-end design process, from conceptualization to final production.• Coordinated multiple projects simultaneously. Show less

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  Holy Cross Village

  Jul 2021 - Oct 2022

  Marketing Assistant

  • Created engaging content for LinkedIn, Facebook, and Instagram, increasing engagement by over 200%.• Maintained and updated company database, ensuring accurate and timely entry of resident information.• Boosted charitable performance by 80% by creating persuasive marketing materials such as brochures, product sheets, and print marketing materials.• Coordinated and assisted in executing community events, resident move-ins, administrative projects, and marketing campaigns.• Oversaw the procurement of office and marketing supplies, ensuring the team was equipped for day-to-day operations.• Directed all in-house photography, traveling to various locations to capture high-quality images for marketing materials and campaigns. Show less

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  St Paul's United Methodist Church & Preschool

  Sept 2022 - Jan 2025

  Administrative Assistant

  • Assisted with or led coordinating, planning, and executing yearly non-profit program efforts and events.• Oversaw comprehensive office operations including answering multi-line phones, scheduling, correspondence, filing, data entry, supply management, and administrative support.• Designed and implemented marketing materials—flyers, newsletters, tickets, and social media content—across a church, preschool, and non-profit social program, driving an up to over 300% increase in online engagement, community participation, and donations. • Implemented automated Q&A systems, reducing average response time by 100%.• Served as the primary point of contact for visitors ensuring a welcoming environment and promptly resolving conflicts.• Managed church donations, maintaining accurate records and fostering donor relations to support organizational growth.• Coordinated appointment scheduling for staff, visitors, and members, optimizing calendars to meet operational needs effectively. • Managed records for audits and compliance. Show less