Saundra Garnand

Experience

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  Fluor

  Jul 1997 - Dec 2007

   Performed sourcing studies and develop bidders lists. Developed Sourcing Plans based on Procter & Gamble’s terms and guidelines in order to achieve “Overall Best Value”. Prepared and issued specific inquiry documents for large and small purchase orders in close cooperation with engineering and supervised the expediting for timely receipt of bids. Coordinated, chaired and documented bid explanation and bid conditioning meetings. Lead and performed final negotiations with successful bidders. Prepared and issued, domestic and international purchase orders and handled the associated administration. Ensured and supervised the expediting of suppliers for the timely submission of engineering documents and delivery of materials/equipment. Managed awarded purchase orders in respect to changes and claim prevention/handling. Managed all domestic and international logistics activities for the Procter & Gamble, Jackson, TN site. Managed all Capital Purchasing for site projects and Plant Capital projects. Worked closely with project management in developing expediting status reports and coordinating expediting activities. Supervised Procurement Technician daily activities. Show less  Provided technical support for the Project Controls functions of planning, scheduling, cost management, progress & performance analysis and reporting as required to meet the project scope. Created/Maintained/Monitored spending on Multi Project(MP) ESR/WR’s. (Engineering Service Request/Work Releases). Managed alterations to ESR/WR’s. Maintained Monthly Jackson MP Cost Report. Maintained IOP Cost data. Ensured Invoices/Billings are approved. Investigated Error Recycle/Invalid Report/MMT Exceptions and restore to acceptable status. Performed daily cost coding of RFQ’s. Setup and Maintained projects in Timberline. Performed routine/yearly project closeouts. P&G SAP – Created/Updated WBS, Update Budgets, Run Reports, etc. Fluor SAP – Generated JET (Jackson Engineering Team) Labor & 3rd Party EngineeringInvoices. Responsible for controlling cost on 7 major P&G Initiatives.- Managed CMF process for each project listed above and some Multi Projects.- Regularly attended meetings and provided updates.- Prepared cost reports and provided monthly status of each during Jackson Monthly ProjectReviews.- Prepared and maintained Spending Curves.- Prepared and maintained Staffing Plans.- Monitored day to day activity of cost on each project. Provided monthly updating and maintenance Plant AE Budget report. Updated and generate IOP updates as needed. Generated weekly Labor Update via Lotus Notes. 3-PETS – Updates, Timesheets, Invoice Generation & Processing. Show less  Assisted as direct support for Site Manager. Under minimum supervision performed general and specific administrative support duties including, but are not limited to, handling highly confidential and proprietary matters with discretion. Maintained personnel files, telephone coverage, meeting coordination (including catering, teleconferences and video teleconferences). Prepared reports, presentations, correspondence, travel arrangements and expense reimbursements. Monitored costs charged to the department, kept budget records, budget/cost research. Monitored and prepared timesheets. Scheduled appointments and coordinated department or manager’s interface with other company organizations, clients, and external groups. Worked closely with manager or team, with minimum supervision, handling any and all administrative responsibilities as assigned. Coordinated meetings and sent out meeting invitations using the Lotus Notes Calendar function. Referred and handled matters requiring immediate attention during manager’s absence. Networked with other administrative assistants in order to strengthen relationships to assure cross-selling and coverage during absences. Used the internet for research and business purposes. General office duties included: faxing, mail distribution, creating and maintaining department files, order and maintain office supplies. Show less

  • Material Manager

    Jun 2004 - Dec 2007

  • Project Controls Tech/Material Manager

    Mar 2001 - Jun 2004

  • Administrative Assistant

    Jul 1997 - Mar 2001
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  The University of Southern Mississippi - iTech

  Jan 2008 - Mar 2016

   Served as Project Lead for Pinnacle Upgrade Project Served as Project Lead for AT&T OneNet Conversion. Total disputed amount/adjustment savings over the lifetime of the project $31,331.59. Trained customers and peers on various billing systems. Assisted with quoting of various IT services and ensuring said services are properly billed each month. Assisted with maintenance and upkeep of the Pinnacle system. Investigated and assisted customers with billing issues. Ensured standards, policies and procedures are properly reflected in the iTech Service Catalog. Assisted the University and its guests with Guest Access requests. Assisted as back up to the iTech Senior Financial Specialist, as needed. Assisted in planning, organizing, and prioritizing activities of multiple, concurrent iTech projects. Assisted in development and documentation of processes that enhance iTech’s project management methodology. Used information provided by project managers to prepare project and portfolio status reports. Monitored and updated documentation of issues, action items, and service requests. Compiled costs associated with University MACs related to IT and supply to MAC PM so that cost estimates may be supplied to customer. This includes but is not limited to working with vendors to obtain costs on parts and labor to determine total project cost. Once MAC is approved, prepares paperwork associated with project. Created, edited, managed, and distributed other documentation related to projects and ongoing operations. Show less  Assisted with quoting of various IT services and ensuring said services are properly billed each month. Assisted with maintenance and upkeep of the Pinnacle system. Investigated and assisted customers with billing issues. Ensured standards, policies and procedures are properly reflected in the iTech Service Catalog. Assisted the University and its guests with Guest Access requests. Assisted as back up to the iTech Senior Financial Specialist, as needed. Assisted in planning, organizing, and prioritizing activities of multiple, concurrent iTech projects Used information provided by project managers to prepare project and portfolio status reports. Monitored and updated documentation of issues, action items, and service requests. Compiled costs associated with University IT related Move-Add-Changes (MAC) and supplied cost estimates to customers for approval. This included but was not limited to working with vendors to obtain costs on parts and labor to determine total project cost.  Prepared and reconciled billing for completed MAC projects. Created, edited, managed, and distributed other documentation related to projects and ongoing operations. Monitored HEAT work orders for Move/Add/Change (MAC) requests through the IT Planning Office. Ensured all work orders assigned to ITP were assigned proposal numbers and then assigned to an IT planner. Tracked, updated and properly closed out work order.  Reviewed project documentation to ensure compliance with other PMO (Project Management Office) standards Show less  Performed general office and clerical tasks such as scheduling meeting and maintaining CIO’s calendar, receiving visitors, answering the Office of the CIO telephone, picking up and sorting departmental mail, maintaining office supply stock, scheduling travel for CIO, and coordinating visits with technology vendors Assisted Business Operations Officer by updating and maintaining personnel records, managing listservs, and serving as physical plant building liaison. Entered various data in ERP (PeopleSoft) including financial and property inventory records. Show less

  • Sr. Financial Specialist

    Oct 2011 - Mar 2016

  • Project Coordinator

    Dec 2008 - Sept 2011

  • Administrative Assistant

    Jan 2008 - Nov 2008
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  The University of Southern Mississippi - Dept of Purchasing and Contracts

  Apr 2016 - Jun 2018

  Procurement Card Administrator

   Developed and maintained training materials for campus departments on the function and use of the P-card, and the P-card reconciliation/approval software process.  Instructed procurement card holders of program policies and procedures; adds new cardholders and proxies after they attend P-card training; maintained files on each procurement card holder; assigned "P-card module Roles" for the cardholder and proxies; supervised audit of each procurement card purchase (transaction) for compliance with State purchasing requirements after it is approved by the signature/budget authority, and applied policies, procedures, and discretion when granting final approval; informed procurement cardholders when violations and/or fraud occurs; followed up when violations occur and canceled procurement cards as needed.  Assisted campus with the correct procedures for purchasing items with respect to State contract limitations, P-card regulations, and applicable Federal requirements as required. Added, updated, and maintained security files/setups for all USM cardholders in the procurement card system.  Communicated directly with the State Department of Purchasing and Travel in the interpretation of State purchasing laws under various circumstances, including procurement card regulations/guidelines.  Served as the University's contact with the card issuing bank, orders cards from the issuing bank.  Coordinated with Purchasing, Tax Compliance, the Controller's Office, and other departments as needed to ensure the card program operates as designed and within current policies.  As assigned, reconciled the monthly P-card transactions to the bank statement and prepares the reconciliation documentation for voucher preparation by Accounts Payable.  Assisted Accounts Payable with other related processes associated with procurement cards, and performs other duties as assigned. Show less

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  USM - The Children's Center for Communication and Developmemt

  Jun 2018 - Mar 2024

  Finance Manager

   Managed a computerized financial monitoring system for the Center’s externally funded projects and contracts. Managed purchasing duties for the Center such as requisitions, interdepartmental invoices, consultant payment forms, remittance vouchers, and other financial forms. Prepared pre-award budgets for submission with proposals for external funding and completed the budget forms for submission. Collaborated with Office of Research Administration, Financial Affairs and granting agencies to resolve problems with other University units that may arise regarding financial matters. Provided the Director with recommendations and budget reports regarding the fiscal management of awarded financial resources. Reconciled monthly detailed budget reports from Financial Affairs with the Center’s internal reports. Prepares deposits of Center monies received/collected. Processed travel reimbursement vouchers for staff. Processed monthly payments to contract employees. Processed monthly mileage reimbursements to parents of enrollees. Served as Budget Authority for Center. Served as Proxy for Director, when applicable. Initiated and processed required forms for student employment (graduate assistantships and work-study). Processed Personnel Action forms. Submitted monthly time and attendance for Center staff. Prepared timesheets for all part-time employees; prepared bi-weekly payroll. Show less

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  YAK ACCESS

  Sept 2021 - Jun 2024

  Procurement Analyst

   Led, configured, implemented, and facilitated training for the overhaul of the Concur card management system, streamlining processes across all business units and ensuring alignment with ERP standards for seamless onboarding of new units. Provides ongoing technical support for the Concur card management system, addressing day-to-day operational needs and troubleshooting issues promptly. Defines and executes Infor M3 ERP Procurement/AP processes and conducts comprehensive training sessions to ensure effective utilization across the organization. Sustains technical support for Infor M3 ERP Procurement processes, ensuring smooth operations and timely resolution of any technical challenges. Spearheads Procurement technical support during the transition from Infor M3 OnPrem to Infor Cloud, ensuring a seamless migration process and minimal disruption to operations. Formulates and implements comprehensive company card purchasing and expense reimbursement policies and procedures, enhancing financial transparency and accountability. Develops and delivers training on company card purchasing and expense reimbursement policies within the Paycom HR system, ensuring widespread understanding and compliance. Engineers and manages new online forms for streamlined setup and management of company cards and expense reimbursements, optimizing workflow efficiency, and enhancing approval processes. Executed the transition of AP invoice approval processes from Google Groups to FreshService, improving efficiency and accuracy in accounts payable operations. Provides day-to-day technical support and drives workflow development for FreshService AP processes, contributing to the smooth functioning of accounts payable operations. Facilitates communication and coordination between headquarters and various business units by conducting regular one-on-one sessions and quarterly wellness site visits, serving as a procurement liaison to address needs and concerns effectively. Show less

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  United Rentals

  Mar 2024 - now

  • Information Technology Business Analyst

    Jun 2024 - now

  • Procurement Analyst

    Mar 2024 - Jun 2024