Welly REAGAN, PMP®

Experience

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  Sucofindo

  Apr 2009 - Sept 2013

  ■ Reason for leaving: Project completion, and I was offered for more challenging role.■ Client: PT.KRAKATAU POSCO■ Project: QA/QC Inspection Services of Integrated Steel Mill.■ Responsibilities:- Efficiently communicate in English with overseas clients and suppliers via phone, email, and meetings.- Coordinating with suppliers to schedule inspections in a timely manner.- Skillfully negotiate with overseas sub-contractors for inspection and review their invoices for accuracy.- Thoroughly review Inspection Reports from inspectors and submit them to the Client, while accurately tracking Rejection Rate and Mandays Allocation.- Ensuring that all items are fully inspected prior to shipment.- Meticulously review and submit invoices to the Client, ensuring their accuracy. Show less ■ Client: PT.PGN (Persero)■ Project: MIGAS Pipeline Certification (SKPP) of SSWJ CP3A & CP3B■ Responsibilities:- Review engineering data (e.g., P&ID, isometric) in accordance with local government regulations and relevant codes/standards.- Coordinate inspection schedule and conduct inspections and witness tests.- Review inspection reports from inspectors and provide them to the client.- Liaise with DITJEN MIGAS to arrange site visit schedules and submit the final inspection report to them.- Monitor the pipeline certificate at DITJEN MIGAS office and deliver it to the client.- Prepare and submit invoices to the client. Show less ■ Project: Platform APNE-A, APNE-B, and APNF Construction Project.■ Client: PHE ONWJ (Pertamina Hulu Energy - Offshore North West Java)■ Position: Quality Control - E&I InspectorDescriptions:- Conduct visual inspections of E&I components and systems according to the project drawings and specifications- Review contractor quality control reports for completeness and accuracy- Ensure compliance with project quality control plans and procedures- Monitor and verify the installation and testing of E&I equipment and systems- Identify and report any non-conformances and work with the contractor to resolve them- Liaise with the client's quality control team to ensure project quality requirements are met. Show less - Liaised with clients to schedule inspections for SKPI (MIGAS) Certification and provided clear instructions to ensure efficient inspection process.- Reviewed documents for compliance with international standards and codes including NFPA, IEC, API, etc.- Conducted site inspections to verify documentation and ensure safety and quality compliance.- Compiled and reviewed SKPI reports, ensuring all necessary information is present and accurate.- Coordinated with government authorities (Ditjen MIGAS) to recommend issuance of SKPI Certificate, ensuring timely and effective communication to achieve certification. Show less

  • Inspection Coordinator on behalf PT. Krakatau Posco

    Jul 2012 - Sept 2013

  • Project Manager (Inspection Services)

    May 2012 - Aug 2013

  • Pipeline Inspector (MIGAS Certification)

    Jan 2012 - Aug 2013

  • Electrical and Instrumentation Inspector

    Jan 2012 - Apr 2012

  • Team Leader - SKPI Certification

    Apr 2009 - Apr 2012
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  Pertamina Hulu Energi ONWJ Ltd

  Sept 2013 - Apr 2015

  ■ Reason for leaving: Project completion■ Responsibilities:- Verify incoming material related to Electrical and Instrumentation, such as gauges, PIT, LIT, TIT, control valves, panels, MCC, Switchgear, lightings, etc- Monitor E&I construction activity such as cable pulling, cable dressing, - Witness cable termination- Communicate with construction and engineering team if there's any conflict between drawing and company spec- Raise NCR if non-conformance was found- Report to QA/QC Coordinator regarding QA/QC issues on site. Show less ■ Reason for leaving: Project completionAs a Project QA/QC Engineer for GG Project - PHE ONWJ, I was responsible for ensuring the successful delivery of the project within the company's technical requirements. Some of my key accomplishments and responsibilities include:- Conducting thorough document reviews related to QA/QC, ensuring compliance with industry standards.- Coordinating the implementation of the Quality Management System by CPY n CTR in GG Project, improving the overall efficiency and quality of the project.- Leading and monitoring inspection activities, ensuring timely and accurate completion by dispatching inspectors and coordinating with Inspection Leads.- Collaborating with HCP Engineers to monitor the handover certificate progress and ensure timely delivery.- Working with Permit & MIGAS Certification Engineers to assure compliance with Government regulations and minimize project risk.- Assisting the Project QA/QC Manager in managing the QA/QC budget for GG Project, optimizing resource allocation and controlling costs. Show less

  • Project QA/QC Site Coordinator

    Mar 2015 - Apr 2015

  • Project QA/QC Engineer

    Sept 2013 - Mar 2015
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  Saipem

  May 2015 - Apr 2016

  ■ Reason for leaving: Contract completionAs JANGKRIK Project Inspection Lead for Supplier Quality Management, I was responsible for ensuring quality control on vendor premises and leading a team of 6 QC Inspection Coordinators for the project. My key accomplishments and responsibilities included:- Arranging inspections and testing of supplied items before delivery to the construction site, ensuring compliance with project specifications and industry standards.- Managing inspection of major packages, such as MEG Recovery Unit, Gas Turbine Compressor, Flash Gas Compressor, Chemical Injection Package, and Fire Water Pump, and coordinating with inspectors and vendors to ensure timely completion and accurate reporting.- Communicating daily with people from various countries, including Italy, France, India, Malaysia, Thailand, and other European countries through email, phone calls, and meetings, to ensure alignment and mitigate any issues.- Ensuring on-schedule delivery with acceptable quality, minimizing any delay by vendors and mitigating project risk.- Continuing previous responsibilities as QC Inspection Coordinator, while directly managing major packages.Note: Previous responsibilities as QC Inspection Coordinator were still ongoing. Show less ■ Note: Promoted to Project Inspection LeadAs a QC Inspection Coordinator for POST ORDER DEPT, my main responsibility was to expedite and coordinate the inspection of vendors during Post Order activities, ensuring on-time delivery with acceptable quality. Some of my key accomplishments and responsibilities include:- Conducting Kick Off and Pre-inspection Meetings with vendors, ensuring that all parties were aligned and any issues were addressed early on.- Reviewing documents such as FAT Procedure, Hydrotest Procedure, Material Certificates, - WPS/PQR, NDE Procedure, and Certification to ensure compliance with project specifications and industry standards.- Coordinating with and arranging inspectors to perform the inspection, including overseas areas such as Italy, France, Asia, etc, ensuring timely completion and accurate reporting.- Reviewing the Manufacturer's Data Report (MDR) and Final Dossier by vendors, verifying that all required documents were included and accurate.- Issuing Inspection Release Notes (IRN) and Non-Conformance Reports (NCR) as needed, ensuring that corrective actions were taken in a timely manner.- Ensuring on-schedule delivery with acceptable quality, minimizing any delay by vendors and mitigating project risk. Show less

  • JANGKRIK Project Inspection Lead (Supplier Quality Management)

    Jun 2015 - Apr 2016

  • QC Inspection Coordinator

    May 2015 - May 2015
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  Ophir-Energy

  May 2016 - Apr 2019

  ■ Reason for leaving: Contract completion, moved to other contract.I was hired by PT. Bureau Veritas Indonesia to provide inspection and asset integrity services to Santos Indonesia (now Ophir Energy). During my time there, I fulfilled several roles:1. As Inspection Engineer, my main responsibilities included:- Developing procedures for pressure equipment integrity assurance and inspection services to support safe and reliable operations of process plants based on the Integrity Management Plan (IMP)- Coordinating a team of 5-8 Inspectors to establish inspection scope, inspection schedule, monitor equipment condition, analyze inspection data, document condition history, and make recommendations to ensure safe, reliable operation of pressure equipment- Managing MIGAS Recertification programs2. As Project Engineer, my responsibilities included:- Developing Project Execution Plan, Workpack, works closely with other teams to ensure all issues are properly addressed to their respective parties (ENG, Procurement, QA/QC, Construction) so it can be resolved in a timely manner- Coordinating and managing TFRAC personnel to ensure strong implementation of TFRAC including its documentation to obtain smooth Start-up after all works are completed- Developing ITP & QA/QC Plan, coordinating Inspectors for vendor shop fabrication, FAT, and site installation, reviewing reports, and managing QA/QC issues during project executionAdditionally, I have experience in:- Project coordination during shutdown/turnaround (TAR) activities- Serving as a TFRAC Engineer, establishing TFRAC plans and submitting daily summary reports to the project managerOverall, I am skilled in inspection, asset integrity, project management, and quality assurance/control. Show less

  • Inspection Engineer (Asset Integrity)

    Nov 2018 - Apr 2019

  • Inspection Engineer (Asset Integrity)

    May 2016 - Oct 2018
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  RINA

  May 2019 - now

  #Contributions:▪︎ Cost saving of USD 18k/year on IT purchases.#New responsibilities as Operations Manager:1. Formal responsibilites on overseeing and managing Direct Reports within my Operating Unit (OU) while liasing with other functions (ie. Project Support, Technical Recruiters, Vendor Inspection Coordinators, Procurement, Finance, HR, IT Support).2. Mentoring, training, and developing Junior Project Manager in areas such as Project Management, Customer Service Management, and Contract Management, with a particular focus on Site Supervision projects.3. Handling various corporate tasks including Quarterly Revenue and Cost Forecast, Quarterly Cashflow Forecast, P&L reporting, contract management, invoicing management, serving as an Auditee for ISO 9001 Audit and Financial Audit, participating in internal management meetings, and other related responsibilities. Show less Providing Vendor Inspection, Site Supervision, and Technical Staffing Services for energy projects (Oil and Gas, Power, Renewables). Covering in the following areas:- QA/QC (Coordinators, Supervisors, Inspectors)- Engineering (Field/Project/Subsea engineers)- Construction (CSR, FPU Reps, Mech/Ele/Ins supervisors)- Commissioning (Topside, Subsea)- HSE (Fabrication, Topside Installation, Subsea Installation, Heavy Lifting)- Logistics (Logistics Coordinators, Warehouse Materialmen, Lifting Specialists)- Project control/business support (Expeditor/Contract Admin)Notable Achievements:- Managed 10+ expats and 120+ local personnel for various oil and gas projects in Indonesia.- Managed 8+ contracts concurrently.- As of August 2022, serving as the person in charge (PIC) for the audit preparation (RINA Indonesia as auditee) for the certification renewal of ISO 17020.- Continuing to handle previous responsibilities as day-to-day operational project coordinator until a new hire is made. Show less Reason for leaving: Assignment completed + massive restructuring of RINA organization worldwide on Jan 2025, where this role is omitted and absorbed into the new orgstructure.Results (my contributions):1. Recovered backlog of unbilled invoices EUR 1.7 millions+, including works from 2019-2023. At then end of my assignment for this role (Jan 2025), there is no backlog invoices of ongoing jobs in 2024.2. Obtained new ISO 9001 for PT RINA Tech Consulting. As Lead Auditee, we obtained the new ISO 9001 cert for our sister company (PT RINA Tech Consulting).3. We passed a very complicated Tender of upcoming major project in Indonesia.The scope is relevant to Vendor Inspection andd Quality Management Services. I lead the preparation of Technical requirements (CV collections, Preparation of Project Execution Plan, HSE Plan, and Presenting the PEP to Client, etc.). Result: RINA passed the Technical Requirements.---Due to organizational changes, I'm appointed as Contract Manager for VIE Services (Vendor Inspection & Expediting), starting 07 Dec 2023.[on top of my current responsibilities as Project Operations Manager]Key Responsibilities:• Management of Contract between RINA and Clients for our Vendor Inspection Services.• Ensure that Contract are properly placed in RINA OPUS System (Vendor Inspection Management System) before project execution, and updated throughout the projects (ie. Amendments)• Liaise with Internal and External stakeholders to ensure timely reporting of monthly P&L to Head Office.• Ensure timely invoicing by liaising with Clients in Indonesia for their approvals on supporting docs such as Timesheet, Inspection Summary, Work Progress, Service Entry Sheet, Service Acceptance Paper, Contract Expenditure, etc. Show less As a Project Manager and Inspection Coordinator, I provide vendor inspection and technical staffing services for site supervision activities. My responsibilities include:- Managing project execution from kick-off meeting to invoicing, with monthly workload of 21k-24k manhours (90-100 personnel per month)- Serving as the focal point for internal and external stakeholders for my contracts/projects- Preparing work progress summaries and invoicing for clients- Submitting monthly revenue and cost reports, as well as actual and forecast reports for internal stakeholders- Arranging international flights for expats and managing data entry to Opus for reports, timesheets, hours, and draft invoices- Managing ICT tasks, including managing laptop requests and liaising with clients' IT administrators for setup- Managing field personnel salaries and reimbursements, as well as managing PPE requests- Liaising with regular vendors for invoicing and managing insurance and social security for field personnel- Managing quarantine for COVID-19 protocols, including finding vendors for hotel and car rental, monitoring changes in government regulations, and preparing draft travel lettersI also coordinate the recruitment of field personnel and subcontractors by searching and contacting potential candidates, negotiating rates and benefits, and preparing draft contracts and amendments if necessary. Additionally, I assist the business development manager in preparing technical proposals for clients. HR related to Field Personnel's Insurance & Social Security. Show less

  • Business Operations Manager | Indonesia Projects

    Feb 2023 - now

  • Project Manager and Project Coordinator | Site Supervision and Technical Staffing Services

    Mar 2021 - now

  • Client Service Contract Manager for Vendor Inspection Services

    Dec 2023 - Jan 2025

  • Project Manager + Inspection Coordinator

    May 2019 - Mar 2021
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  PMP Exam Preparation Study Group

  Oct 2022 - now

  PMP Mentor | Exam Prep Study Group

  As PMP Mentor, I help Mentees via Study Group in preparing for their PMP Exam.--- SUCCESS STORY:Recently (Aug 2023), I used Lean Six Sigma Green Belt method to make the program, by:1. Listening to the Voice of Customer, use Kano model2. Mapping out the SIPOC and integrated process flow reduce3. Using the Fishbone and Root Cause Analysis to identify the cause of variations (why people was not confident in applying the exam although they had the trainings and other things).4. Using the 5Rs:4a. Removed some tasks/activities that is low value4b. Reduced topics that are not related to ECO4c. Replaced "manual self-paced reading" with something more fun with small resistance to access. (If you attend, you'll know)4d. Reordered the sequence of discussions, to better match ECO 2021-20234e. Redeploy some time-consuming tasks from Mentee so they can have more time for higher value activities.=========RESULT:=========1. Reduced 80 hours of Study Group (live sessions + offline preparations)2. There were 4 of 10 Mentees of this batch passed the PMP Exam WITHIN 1 MONTH after SG completion, all in their 1st attempt. 😁===DISCLAIMER: PMP Study Group's aim is not to acquire knowledge from scratch, but to prep you to pass the PMP exam on your 1st attempt. SG is not substitute of Training. So you still need to attend the formal training (35 hours) of Project Management to get the most from the SG. Show less