Julie McGuire

Experience

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  Archstone Communities

  Aug 1999 - Jan 2002

  Administrative Assistant

  • Maintaining accounts payable and accounts receivable, for operating costs and special funds, such as capital and acquisition • Reviewing financial statements and agency budgets for expenditure coding• Collecting data for and preparing general ledgers and budgetary control accounts • Preparing and reviewing payroll and commissions for supervisor and subordinates • Prioritizing incoming calls • Reviewing mail, determining order of its necessity, applying signature when needed and preparing for Operations Manager’s or Vice-President of Operations’ signature when applicable• Composing routine and special correspondence with vendors, residents, subordinates, and supervisors• Creating spreadsheets, tables, graphs, and letters using Microsoft Word, Excel, PowerPoint, and Access• Establishing system of records • Operating office machines, such as a computer, copier, fax, scanner, calculator, and telephone• Maintaining stock of office supplies• Maintaining correspondence with the public, supervisors, and subordinates• Maintaining customer, resident, and vendor relationships • Reviewing resumes and applications and making recommendations• Assisting supervisors and subordinates with human resource paperwork, such as 401K enrollment, health insurance enrollment, spending account reimbursement forms, and new hire procedures Show less

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  Diamond Construction

  Aug 2006 - Dec 2007

  Co-Owner

  • Maintaining accounts payable & accounts receivable• Preparing and maintaining records of general ledgers • Reconciling bank accounts • Preparing anticipated expenditures for specific projects and ongoing account budget categories• Establishing system of records • Reviewing mail, determining order of its necessity, applying signature when needed and preparing for co-executive’s signature when applicable• Composing routine and special correspondence with vendors, state & city agencies, customers• Screening and routing calls to create maximum efficiency• Maintaining calendar for salesman and subcontractors• Establishing all business accounts, licensing, insurance, bonds, etc. Show less

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  Tennessee Wildlife Resource Agency

  Nov 2010 - Jul 2011

  Account Clerk

  • Maintaining accounts payable, including but not limited to processing payments, maintaining account records, and aiding in special projects, such as establishing leases, reviewing tax information, etc. as needed• Reviewing financial statements and agency budgets for expenditure coding• Establishing system of records• Prioritizing incoming information

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  City of Gallatin

  Apr 2014 - Oct 2018

  Permit Technician/Data Quality Specialist

   Setting up and maintaining software programs, including but not limited to fee schedules, inspections, permits, and projects Displayed such a high aptitude for learning new software, I became the point person for multiple departments in regards to the system Performing records research in order to document project history compliance Reporting permit numbers and revenue totals weekly, monthly, quarterly, and annually to departments, other public agencies, and private entities Coordinating and facilitating monthly project meeting for multiple departments Calculating fees based on established fee schedules and monitoring approval of plans by other regulatory agencies Maintaining computer files, software system, and other manual logs on all building permits and related documents Providing information to members of the public/permit applicants regarding building permit requirements, inspection, and general requirements of the permit process Establishing rapport with contractors and the community to ensure excellent customer service Assisting building inspectors by performing code and records research and compiling data Reviewing building plans and processing permit applications for completeness and compliance with established codes, ordinances, policies, and procedures Reviewing plot plans, plats, and permit documents for pertinent information in order to verify accuracy and completeness of information Entering corrected addressing and tax/map/parcel IDs for software conversion Entering and maintaining electronic document storage Show less

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  Travis Roofing Supply/Superior Distribution

  Nov 2018 - May 2021

  Office Manager/Administrator
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  Tennessee Classic Construction

  May 2021 - now

  Office Manager
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  Builders' Insulation

  Jun 2023 - now

  Office Manager