Jennifer Barclay

Experience

• 

  Baker Hughes

  Mar 2003 - Oct 2010

  Training Administrator

  Responsible for all administration and reception duties in the training centreAnswering calls, greeting visitors and allocating security badgesManaging training room and meeting bookings in OutlookLiaising with Operations Managers from Countries all over the worldCreating and updating yearly training schedulesAdministration of Sum Total training databaseCreating and printing training materials and certificatesManaging stationery stockArranging Visa letters and emailing to delegatesHoliday cover for Training CoordinatorSupervising and delegating to Training AdministratorDelivering inductions to people from mixed NationalitiesAssisted in Global data transfer from old training database to new one Show less

• 

  Teekay Petrojarl Production

  Nov 2010 - Apr 2012

  Training Coordinator / Receptionist

  Training Coordinator(January 2011- March 2012)Responsible for managing training for 140 offshore personnel on 2 FPSOsLiaising with Operations Managers, OIMs and Training ManagerCoordinating required training, online induction and medicals bookingsRecording booked and completed training and running reports in the OCS training databaseAtlas Interactive training system administrationApproving invoices for training, travel and accommodationHR Emergency Response on callCover for HR and Logistics CoordinatorAssisted Emergency Response Team during incident in 2011Training Coordinator / Receptionist(November 2010- January 2011)Responsible for managing training for 70 offshore personnel on 1 FPSOGreeting visitors and answering callsManaging meeting and room bookings in OutlookBooking accommodation and transport for visitors Show less

• 

  Petrofac

  Mar 2012 - Apr 2015

  Senior Training Coordinator

  Responsible for managing training and medical requirements for 9 offshore assetsLiaising with Project Managers and Logistics ManagerCoordinating training, inductions, medicals, D&A tests, workfit & fit to return medical bookingsSourcing and pricing new training and providersLiaising with HR and Occ. Health to monitor status of Fit to Return and Workfit MedicalsAdministration of Oracle training databaseArranging accommodation and transportTrained Logistics Assistant to take on the role of Training Coordinator and was promoted to Senior Training CoordinatorMonitoring and overseeing Training Coordinator and AdministratorsAssisted Logistics Coordinators when required and coordinated personnel for onshore site Show less

• 

  Burgess Marine Ltd

  Apr 2015 - May 2015

  QA Assistant

  Responsible for completing all hot work, cold work and confined space permits and job safety analysis sheets and ensuring they are completed in timely manner for shifts startingLiaising with the client to ensure any changes in work scopes are captured on permitsCompleting permits at short notice for any last minute changes in work scopes

• 

  GSK

  May 2015 - Dec 2015

  Compliance Training Coordinator

  Responsible for ensuring site has met target training completion for M-ERP go liveAchieved 94.5% training completion with the target completion set at 80%Managing Learning Needs and coordinating sessions for 485 end users over 5 weeksLiaising with site SLT, SMEs, managers, trainers and core training team Monitoring attendance, completions and users fully provisioned and create KPIsBooking rooms and sending meeting requests in OutlookRecording completion details in LMSAssisting Compliance Team with processing of LSOPsAssisting Compliance Training team with scheduling 2016 courses Show less

• 

  Alliance Trust Savings

  Feb 2016 - Mar 2016

  Asset Administrator

  Liaising with Fund Managers/Administrators regarding opening of new accountsCompleting applications for new Nominee AccountsTracking and monitoring the status of all applications

• 

  GSK

  Mar 2016 - Dec 2016

  Compliance Training Coordinator

  Responsible for managing learning needs for 4 directorates on siteLiaising with directorate management regarding all training needsCoordinating required training, ensuring it is completed before expiry datesAdministering the Global Learning Management SystemCoordinating external training including liaising with external vendors, raising POs in SAP and budget managementDelivering Learning Management System training for users and managersSupporting Compliance Team during site AuditsCreating weekly and monthly metrics reports in excel and monitoring resultsRecording completion of training in LMS and logging attendance sheetsMonitoring group mailbox and calendar and booking meetings and rooms in OutlookSupporting implementation of new LSOP and Training MaterialsDevised a new change control document for ease of use Show less

• 

  Angus Council

  Dec 2016 - Nov 2021

  Foster Carer

  Providing weekend respite care for 12 - 18 year olds.Providing day-to-day care for all children and keeping them safe from harm.Supporting with intellectual, health, emotional and social needs.Working closely with other professionals in relation to the children.Attend relevant training to ensure up to date knowledge and skills.

• 

  Amec Foster Wheeler

  Jan 2017 - Aug 2017

  Training and Competence Coordinator

  Coordinating all Training and Medicals for 2 offshore and 1 onshore projectLearning Management System administration and data inputCoordinating training and accommodation requirements with the TMSSupporting project team HSSE with building a training matrix for a new project, ensuring all disciplines have relevant training for the siteFollowing data change management process for implementation of new MatrixBuilding new disciplines in Learning Management System for new projectSupporting projects to meet key milestonesArranging Competent Electrical Person training, ensuring all is complete for competencyRunning Monthly Compliance Reports from LMS for projects and inputting data on Compliance Tracker for Monthly T&C reportsChecking Monthly expiry reports to ensure all details are correct and updating as requiredLiaising with training and logistics team to ensure all training bookings are communicatedSupporting Project Managers and Training & Competency Manager with additional requestsProviding Gap Analysis reports to projects and booking any required trainingManaging shared mailboxFiling certification and managing electronic employee recordsParticipating in internal project Audits Show less

• 

  Kettle Produce Ltd.

  Sept 2017 - Oct 2024

  Learning and Development Coordinator

  Coordinating all Technical, MHE & HSE Training and inductions for around 1200 employees.Working with L&D Assistants & MHE Trainers to ensure all training is completed on time.Ensuring all Technical, MHE & HSE training is relevant and updating or creating new materials and records as and when required.Create monthly training KPI & percentage uptake reports and sending to relevant teams.Monitoring training matrices for expired and incomplete training to maintain compliance.Scheduling training to suit shift patterns and creating sessions for all training and inductions in Outlook calendar and sending invites.Facilitating training to ensure relevant materials are available for trainers.Delivering Technical, Health and Safety training and Train the Trainer to all departments.Working to within the budget and arranging funding for training where possible.Contacting external providers to source classroom training and e-learning.Supporting with and attending Audits for L&D requirements.Designed and implemented improved processes, documents and materials.Implemented Mental Health first aiders at both sites and arranged funded training.Coordinating First Aid and MHFA Teams and implementing improved First Aid processes. Show less

• 

  Ringlink(Scotland) Ltd

  Nov 2024 - Jan 2025

  Skills Development Coordinator

  Assist with the delivery of the Land-based Pre-apprenticeship programme.Co-ordinate all administration for the onboarding of pre-apprentices. Monitoring training funds and liaising with training colleagues to arrange suitable courses.Monitoring the trainees’ progress along with arranging visits to mentor businesses.Supporting the pre-apprentices on their work-based training journey.Attending careers events to promote Pre-Apprenticeship program and building relationships and rapport with internal and external stakeholders including SDS, DYW and SRUC.Co-ordinate events such as mentor/trainee workshops.Record any health & safety incidents as reported for pre-apprentices, including near misses. Show less

• 

  Randstad

  Feb 2025 - now

  Residential Childcare Worker

  Supporting children living in a residential settingAssisting with household tasks including making beds, cleaning and preparing mealsProviding emotional support to children