Gina Academia

Experience

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  SYSTEM INTEGRATORS, INC.

  Oct 1995 - Jun 2000

  Executive Assistant

  Responsible for providing administrative support to the CEO, EVP of Operations and VP of R&D in a Publishing Company.• Assembled and prepared the company’s business plan, reports, agendas, correspondence and memoranda, working closely with the Board of Directors.• Arranged domestic and international travel and hotel accommodations, authorized approval of travel expenses and prepared expense reports.• Coordinated with internal or external sources to accomplish activities of limited complexity such as: selecting menus and arranging room setup for local, off-site group meetings, executive luncheons and conference calls. • Handled, maintained and controlled confidential records/reports, computerized calendar and contacts.• Produced a full scope of word processing applications including mail-merge letters, sophisticated spreadsheets and presentation materials.• Read mail, highlighted action or important items and attached relevant files or information for executive’s review. Show less

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  MEDIAZING, INC.

  Jun 2000 - Dec 2000

  Executive Assistant

  Executive AssistantAssisted the CEO, COO and CFO; and managed all aspects of office operations for a start up Internet Advertising Company.• Assisted in the preparation and compiling of the company’s business plan.• Coordinated and booked travel arrangements, company events, conference calls and meetings for the owner and his staff. Structured the company’s policy and travel manual. • Created and maintained fundraising and investor database; personnel and vendor files.• Worked closely with the CFO in identifying accounts payable list.• Entered and processed all accounts payable information and employee expense report in the Quick Book Pro database.• Processed company payroll through the ADT database and distributed paychecks. Show less

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  STUDIO SMS

  Feb 2001 - Mar 2009

  Office Manager

  Office ManagerPerformed a range of operational support activities to include accounting, payroll, human resources and administration; served as a liaison with employees in the resolution of day-to-day administrative and operational problems.• Handled all accounting functions to include payroll, A/P payment for vendor’s and consultant’s, monthly A/R invoices, deposited A/R checks, weekly collection call and multiple bank accounts reconciliation.• Streamlined the procedure to process invoices, which increased the accounting system efficiency by 50%.• Saved the company about $500 per month in office supplies by switching to different vendor.• Gathered pertinent information required in negotiating a new contract for business phone and internet services, resulting to a 50% savings of the entire contract.• Screened resume; scheduled interviews, checked reference, prepared employment package, and new employee orientation.• Handled insurance open enrollment, performance review; tracked employee vacation and PTO request and usage.• Streamlined HR paperwork. Led major overhaul of personnel filing system which improved record organization and restored full legal compliance.• Boosted employee morale and improved teamwork by organizing office events.• Administered daily office practices, introduced operating efficiencies to maximize office productivity, and provided executive level administrative support; and office management.• Processed office equipments lease, maintained supply cabinet, scheduled mtgs, composed letters, answered phone, and greeted visitors.• Created an Office Mgr and Admin Assistant manual outlining duties & responsibilities of the positions.• Revised and updated the employee handbook/• Initiated implementation of electronic reporting procedures.• Redesigned electronic office business forms for greater effectiveness.• Successfully reorganized the contract filing system, which significantly increased efficiency of work process. Show less

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  Tesco Controls, Inc.

  Aug 2010 - Oct 2014

  Executive Assistant

  Executive-Administrative AssistantProvided support to the management personnel by effectively managing their schedule and performing a wide variety of responsible, complex and confidential administrative duties.

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  J. Powers Recruiting, Inc.

  Oct 2014 - now

  Executive Assistant/Office Manager

  J Powers Recruiting, Inc. is a recruiting firm comprised of seasoned search professionals working together toward the common goal of matching talented candidates with successful companies for long term growth. The founder, Jennifer Powers, entered recruiting after a long and successful career in construction project management. After winning numerous awards in recruiting and realizing recruiting was her passion, Jennifer launched the firm in 2012.Our recruiters are focused on providing the highest level of expertise, confidentiality, and transparency to our clients and candidates. Through asking the right questions, listening intently, and guiding our client companies and candidates through the hiring process, we’re able to find mutual fits for professionals and organizations to drive productivity and career advancement.Each company and candidate have their own unique situation, and by partnering with us, we are able to off custom solutions to meet their needs. As long as we listen closely and focus on the needs of the people with whom we work, the results are like magic. Our highly customized process equips our clients and candidates to make the best decision possible. Our step by step process toward shared goals is our singular focus. Show less