Jules Taylor

Experience

• 

  Savills

  May 2004 - Jan 2009

  Personal Assistant to Directors (Leisure, Healthcare and Hotels dept)

  • Managed diary, travel arrangements, and minute taking for Directors in Leisure, Healthcare, and Hotels dept.• Handled phone enquiries, booked viewings, and updated marketing details for properties on the market.• Created PowerPoint presentations, proofread reports, and organized materials for relevant departments.

• 

  Oxfam

  Mar 2009 - Mar 2015

  • Organized and managed key meetings, events, and online file sharing for meeting papers.• Coordinated the Gender Leadership Programme, designed adverts, and supported planning for the 2-day programme.• Managed the divisional office move project and served as the Divisional Health and Safety Representative.* Complex International Travel arrangements • Supported Director by managing diary, arranging international travel, and preparing meeting materials.• Collaborated with Business Manager and Executive Assistant to enhance communication and effectiveness within the division.• Coordinated staff issues with HR, monitored absences, and facilitated recruitment processes.

  • Executive PA to Director of Communications Division

    Mar 2013 - Mar 2015

  • PA to Director of Campaigns, Policy and Influencing

    Mar 2009 - Mar 2013
• 

  Dragon School Oxford

  Apr 2015 - Jan 2020

  PA to the Headmaster

  • Managed daily, weekly, and annual events for the Headmaster, ensuring efficient organization and time management.• Provided managerial and administrative support, maintaining complete confidentiality.• Fostered relationships with parents, children, staff, and external organizations to support the Headmaster's strategic planning and development.

• 

  Inkpath Limited

  Jan 2020 - Jun 2020

  Client Engagement Officer

  • Managed the client pipeline for Inkpath, from initial contact to deployment, supporting sales strategy.• Generated new client leads and converted them into paying customers, contributing to revenue growth.• Coordinated social media activity, customer communications, and event management for conferences and sponsorships.

• 

  Magdalen College School, Oxford

  Sept 2020 - Oct 2020

  Executive Assistant to the Bursar

  • Provided comprehensive administrative and secretarial support to the Bursar at Magdalen College School, ensuring the smooth running of the office.• Assisted in overseeing the day-to-day management of support services including Finance, HR, and IT, handling confidential and sensitive matters with discretion.• Collaborated with fellow staff members and external stakeholders to deliver effective support services and maintain a professional environment.

• 

  Prime Purchase

  Feb 2021 - Dec 2021

  Personal Assistant/Office Manager

  • Managed diary, travel logistics, and property reports for 4 Directors at Prime Purchase.• Ensured confidentiality with HNW clients and processed AML compliance.• Built strong relationships with agents, solicitors, and planners to enhance business operations.

• 

  The Key Clinic

  Jun 2022 - Oct 2023

  Administrative Assistant

  Managed complex diary scheduling for multiple Practitioners, provided front-of-house service, and handled invoicing and billing processes.• Coordinated treatment programs and managed client expectations effectively.• Ensured smooth clinic operations through office management tasks.• Maintained a high level of customer service by responding promptly to client queries.

• 

  Downe House School

  Feb 2024 - now

  Administrative Assistant

  In my role as an Administrative Assistant at Downe House School in Berkshire, I am an integral part of the core Administrative team. I have assisted in parent communications, minute-taking for the Leadership Team, and fielding parent communications. Additionally, I provide support to the Director of Finance and Operations and Director of Estates, managing commercial lets and health and safety protocols and Bursary applications together with any ad-hoc Project Management.