Evans Mweemba

Experience

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  FINCA Zambia International

  Oct 2008 - Apr 2009

  Management Accountant

  As senior staff in the Finance department reporting to the Finance Manager; I was responsible for developing, implementing and ensuring appropriate reporting standards are maintained by the finance department and to design the general ledger for FINCA Zambia.Relationship management: Key relationships:1. Internally – with staff in the department on the day to day operations2. Internally – with all staff at the head office and branch offices3. Externally – with customers on a regular basis relating to the quality of service Specific responsibilities include:1. Preparation of the following management reports Producing loan portfolio reports of outstanding balances, past due payments, and aging of portfolio for the branches and send to branches every week Weekly portfolio report and delinquency report 9:00hrs every Tuesday each week Branch breakeven analysis 15TH following month by branch, institution and product Credit Officer and Credit Supervisor monthly performance ranking /score card. Prepare cost centre budgets in conjunction with the heads of department and branch mangers Ensure that the FINCA Zambia monthly financial reports are prepared on a timely basis on due date and sent to the regional Office in Uganda and also to Bank of Zambia by the 10TH of every month Assist in preparation of monthly prudential returns for submission to the central bank and monthly management accounts Payroll reconciliation to the General ledger Prepare variance analysis reports comparing the budget against actual on monthly basis for expenditure monitoring and control Show less

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  DAPP in Zambia

  May 2009 - Aug 2011

  Project Accountant

  I was specifically recruited to manage an intergrated project spread in six different districts. I was responsible for the following: Budgeting: develop, monitor and implement DAPP budget, including monitoring and tracking actual field office expenditure against detailed budgets, develop appropriate financial regulations and working with budget holders to ensure compliance  Financial reporting: preparation of financial reports, estimates, forecasts and completion of financial returns as required by our various donors and DAPP board Financial management: managing a wide range of management accounts, financial planning, cash flow, payroll, assets control, insurance arrangements, audit services and financial monitoring Audit compliance Coordination: oversee and ensure efficient and effective closure of accounts at financial year – end, including coordination of programme manager’s final inputs and planning for carry –forward balances. Lead the process, and support and respond to external auditor schedules, requests, comments, in a timely and professional manner.  Asset and Internal controls: responsibility for developing and implementing internal control procedures that support DAPP policies on financial management and accountability Show less

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  WaterAid

  Aug 2012 - Jan 2016

  Accountabilities:• Work with Country Senior Management Team to develop business plans for scale up/innovation/new activities for the country programme, ensuring the phasing, resourcing and risk appraisal is appropriate for successful delivery • Review financial policies, procedures and processes in place for the change in activities with other members of the Country Senior Management Team, assisting them in change management plan where necessary and appropriate.• Work alongside the country management team in their change management activities to embed the processes, procedures and behavior change necessary for the surge programme. • Undertake any additional responsibilities necessary to support the country management team in managing significant additional risks and/or opportunities.• Support the country programme to implement appropriate financial processes and procedures for sourcing and managing complex restricted funds• To lead or support the delivery of specific ‘change’ projects across InternationalFinance• Review and analyse Country Programme plans and budgets, requesting clarification where required, to provide support and advice to Country Senior Management Teams, Heads of Region and the Head of International Finance.• Consolidate information from Country Programmes to produce financial analysis and narrative information for regional management accounts on a monthly basis.• Contribute to the development and implementation of a global financial support and capacity building plan to address key risks and weaknesses in financial management and reporting.• Routinely monitor in-country management reporting, including that related to donor fund management, for quality and effectiveness providing assessments to the Head of International Finance, the Heads of Regions and the Country Representatives.• Advise the Head of International Finance of any suspected errors or financial control weaknesses discovered in the analysis of Country Program accounts. Show less The position sits within the International Finance Team which sits within the central finance team based in London. These teams support the global organisation in finance.The role will focus on providing finance capacity support to country programmes: scaling up; taking on new complex streams of funding; and/or other initiatives which would be considered to be surge activities for a country programme. This role will contribute to building the financial management capacity of senior teams across the organisation to ensure effective financial management is in place to take opportunities whilst managing key financial risks appropriately.The role will work with a broad range of stakeholders both in country programmes and within the UK teams. Show less • To oversee the month-end financial close and coordinate the timely submission of monthly financial reports to the WaterAid Headquarters and regional office in the absence of the Finance Manager• To oversee the execution and timely posting of all financial transactions, including intra-agency and suspense transactions• To ensure the overall accuracy of financial information reflected on country program’s trial balance and other financial reports submitted to WaterAid headquarters, donors and other stake holders as required• To supervise the prompt preparation of proper and accurate periodical accounting reports for management in order to ensure proper maintenance and budgetary control.• To review the adequacy of and effectiveness of internal procedures and controls for both WaterAid and implementing partners and recommend appropriate adjustments where weakness have been identified to the Finance Manager on a quarterly basis.• To ensure availability of sufficient, but not excessive cash in the Country Program operating account, by establishing cash balance monitoring systems to trigger timely accounts’ replenishment• To monitor and advices on funds usage to ensure the budgets are not exceeded• To support program managers in developing budgets for new programs/projects and revising budgets for existing projects if necessary. Ensure that accurate and reasonable estimates of direct cost and shared direct cost are used for budget purposes, based on historical data and current market conditions.• To participate in the review and consolidation of country program plans and budgets, support units in the development of multi planning budgets and ensure adherence once approved. • Ensure the timely preparation of the payroll and prompt payment of statutory obligations.• To supervise and maintain a competent finance team and provide mentor ship to new finance personnel and non finance personnel in line with the Human resources policies. Show less • To authorize payments on all accounts and ensure that requested payments are budgeted for and to ensure sound liquidity position is maintained for WaterAid• To ensure all financial transactions are promptly and accurately recorded in the accounting system and that checks and cash payments are properly documented with corresponding documents• To maintain oversight of the country program funding position in collaboration with fundraising and program teams in the UK• To maintain effective linkages between technical components, finance, and administrative functions within the project and oversee project support staff• To oversee day to day administrative and financial management of the projects • To manage, motivate and develop team members in areas of responsibility in order to maximize their contribution to the team, organization and their own professional development and performance.• To maintain effective working relationships with other Senior Management Team members and also understand their financial requirements and to ensure budget holder accountability.• To provide technical financial guidance and training to all staff.• To revise and update WaterAid current financial accounts manual with changes in policies and the regulatory environment.• To perform monthly accounts closure routines ensuring that all key balance sheet accounts are reconciled and all adjusting journals for the month are processed.• To prepare and submit monthly management reports in line with the reporting calendar • To support programme team in preparing budgets for new funding proposals ensuring that all budgets submitted to donors comply with over cost recovery policies.• To support WaterAid Zambia in developing a new country strategy for the period 2015 – 2030• To oversee the month-end financial close and coordinate the timely submission of monthly financial reports to the WaterAid Headquarters and regional office. 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  • International Management Accountant (Surge)

    Jan 2015 - Jan 2016

  • International Management Accountant(Surge)

    Jan 2015 - Jan 2016

  • Programme Accountant

    Aug 2011 - Jun 2015

  • Acting Finance & Administration Manager

    Aug 2012 - Oct 2012
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  Kafue Gorge Regional Training Centre (KGRTC)

  Jan 2018 - now

  Head - Finance and Investments

  The Head - Finance and Investments is the Chief Financial Officer of Kafue Gorge Regional Training Centre ( KGRTC ) and is responsible to the Director of the Centre for the day to day administration and control of the financial affairs.The Head - Finance & Investments is responsible for overseeing all investments, financial and fiscal management aspects of KGRTC operations. The Head - Finance & Investments is responsible for providing leadership and coordination in the business planning, accounting,budgeting and investments portfolio of the Centre. The Head- Finance & Investments is responsible for accurate reporting of all financial and investment matters of the Centre.PRINCIPLE ACCOUNTABILITIES•Create, coordinate and evaluate financial programmes and supporting information systems of the Centre to include budgeting, tax planning, real estate, and conservation of assets.•Oversee the processing of revenue, approved expenditure and position control documents, budgets, salary updates, ledger, and account maintenance and data entry.•Develop the annual operating budget and consult with departmental heads on the fiscal aspects of programme planning, salary recommendations and other administrative actions.•Coordinate the preparation of financial statements, financial reports, special analyses and information reports.•Analyze cashflow, cost controls, and expenses to guide KGRTC Management•Analyze financial statements to pinpoint potential weak areas.•Ensure records of KGRTC assets are maintained in accordance with accepted standards.•Establish and maintain appropriate internal control safeguards.•Oversee debt collection and devise strategies for management of debtors. Show less