Gillian Seetso

Experience

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  Wilmar Continental

  Jan 2013 - Jun 2014

  Key Accounts Assistant and Distribution Centre Assistant

  Key Accounts Assistant• Personal Assistant to the wholesale manager and key accounts manager.• Capturing of orders on SAP.Distribution Centre Assistant• Setting up distribution centres across South Africa.• Capturing orders on SAP• Training distribution centre operators.• Month end balancing on SAP• Stock control

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  Moni Attorneys Incorporated

  May 2015 - Dec 2015

  Legal Secretary

  Legal Secretary• Document preparation (draft, format and proofread legal documents including affidavits and contracts).• Prepare correspondence and legal papers for filing with courts and authorities.• File management• Client communication• Administrative support (answering phones, managing emails and scheduling appointments).• Data entry, filing and photocopying.• Billing and accounting (timekeeping, preparing invoices, records of client accounts and payments).Personal Assistant• Schedule managements (schedule appointments and coordinating meetings).• Screen and manage phone calls, emails and correspondence.• Point of contact between the employer and internal/external parties.• Running personal errands for employer Show less

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  Au Pair in America

  Dec 2015 - Dec 2018

  Au Pair

  • Preparing Breakfast, Lunch. Dinner and Snacks for Kids• House Chores (Kids Laundry, Cleaning After The Kids, Dishes)• Walking the Dogs and Feeding Them• Getting Kids Ready for the day• Transporting Kids to Activities (Library, Soccer, Swimming, Play Dates and Park• Nap Time• Running Errands for Host Family• Tutoring and Teaching the Kids• Cooking Dinner for Family (Once a Week)• Traveling With Kids Alone (Flights and Driving)• Traveling With Family• Overnight Care• Potty Training• Assisting with Homework• Supervising Show less

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  SAH Development Managers (Pty) Ltd

  Feb 2019 - now

  Bid Sourcing• Sourcing bids that are advertised by the public sector and identifying potential bids.• Utilising search engines including e-tenders, public sector websites.• Attending briefing session and organising attendees for briefing sessions across the country. Proposal Management• Identifying potential bids in the public sector that fall under the built environment.• Coordinating and managing the bid process.• Compiling bid document• Ensuring that all the compliance documents are in order for submission including B-BBEE certificates (consolidated B-BBEE certificate if needed), CIPC, CSD report, key personnel documents.• Sourcing potential resources and compiling a team to fit the requirements as per the bid requirements.• Coordinating bid submissions across the country.• Record keeping of submitted bids and following up.Office Management• Time management of team and delegating tasks to the team.• Proficiency in office management software tools including Microsoft office suite, Google workspace and MacBook apps.• Maintaining client relations.• Administrative work. Show less Administrative Support• Assist the office manager in daily administrative tasks and projects.• Managing calendars, schedule appointments, coordination meetings booking of boardrooms.• Preparing and distributing communications (emails, memos and reports).• Maintaining office files (electronic and physical) ensuring they were up to date.• Record keeping and assisting with invoicing for suppliers.Reception Duties• Greet and assist visitors, clients and employees• Answer, screen and direct phone calls to appropriate personnel.• Handling of incoming and outgoing mail, packages and deliveries Office Maintenance• Ensuring office environment is clean, organised and well-maintained.• Monitor and restock of office supplies, including ordering new supplies as needed.• Coordinating maintenance and repairs for office equipment and facilities. Show less

  • Bids and Proposal Coordinator

    Nov 2019 - now

  • Assistant to Office Manager

    Feb 2019 - Oct 2019
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  ZAR Brewing Company

  Oct 2021 - Mar 2024

  Public Relations and Communication Manager

  Public Relations• Developed and maintained relationships with radio personalities, Dj’s, photographers and influencers to ensure positive media coverage.• Curated content for social media, this included mood board, directing and approving content. Led to engaging content for social media platforms (Instagram, Facebook, Youtube and X) resulting in a 20% increase in followers and engagement rates• Event Management for soft launch of the brand, golf days and sponsors at events including launch of C Class, Osama music video premiere and San Deck Tourist event.Marketing• Activation Materials and Campaigns to engage with customers and promote brand loyalty.• Managed point of sales displays and materials with retail partners to ensure optimal product placement and visibility.• Oversaw the creation and distribution of branded merchandise. Worked closely with suppliers to ensure high-quality products that aligned with the brand.• Handled office management duties, including budgeting, vendor management and administrative support. Show less