Mae Medina

Experience

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  Lafarge Canada

  Mar 2001 - Jun 2003

  Accounts Payable Specialist

  Regularly updated spreadsheets for closed purchase orders, cost adjustments, PO reconciliation & purgesProcessed invoices while maintaining the daily quota & least amount of errors Verified goods have been received & ensured timely vendor payment processingValidated the accuracy of each invoice, including vendor number & account numbersEnsured the timely & accurate report distribution to internal & external usersCreated a worksheet to keep track of daily invoices & general ledger, to help monitor statisticsWorked with vendors to resolve past due invoices irregularitiesSelf assessed all provincial taxes correctly as well as being aware of when taxes changeAssisted the A/P manager to ensure all month end as well as year-end deadlines are metProvided training for all new A/P associates Show less

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  Comark Inc

  Jul 2003 - Feb 2006

  Accounts Payable / Import Associate

  Regularly updated spreadsheets for closed purchase orders, cost adjustments, PO reconciliation & purgesProcessed invoices while maintaining the daily quota & least amount of errors Verified goods have been received & ensured timely vendor payment processingValidated the accuracy of each invoice, including vendor number & account numbersResponsible for all bank wire transfer & assist in Letter of Credit preparationsMonitored & provided feedback on outstanding purchase orders & receiving reportsEnsured the timely & accurate report distribution to internal & external usersWorked with vendors to resolve past due invoices irregularitiesSet up new vendors & updated address/name changeSelf assessed all provincial taxes correctly as well as being aware of when taxes changeManaged the expense reports for one of the three divisionsAssisted the A/P manager to ensure all month end as well as year-end deadlines are met Show less

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  Medline Canada (Medical Mart)

  Mar 2006 - Jan 2007

  Accounts Receivable

  Prepared all accounts receivable reconciliation for month and fiscal year endClosed all accounts on a monthly and yearly basisAssisted the lead accounting manager with Accounts Receivable ReconciliationPrepared client charge backs for overpayments on accounts receivablesCollected all overdue Receivable accountsConsulted with different vendors to ensure all invoices were paidProcessed post dated cheques and deposit daily cheques Deposited all direct deposit paymentsProvided each customer with detailed projected settlement numbers as well as adjusting entries when needed Show less

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  Neptune Technology Group

  Jan 2007 - Jun 2009

  Project Coordinator

  Maintained of meter reading program to include customer export files, scheduling. generation of reports for customerSupported & administrated multiple projectsWorked as a liaison for both internal & external customers to organize the various components needed to initiate, run & conclude projectsCoordinated & tracked progress & results as well as producing production reports for the customersContinuously updated & revised documentation manuals Created project templates & plans to ensure timelines & schedules are met for all internal project workWorked within cross functional teams to gather the status updates within the projectResponded to appointment related inquiriesRaised issues that delay the workflow to the team leads & follow up with the resolution of the issueDocumented & maintained internal processes & contact lists Prepared communication plans, documentation templates & other project collateral including presentations & other project assets Assisted in other aspects of the project including contribution, collection & organization of knowledge capital Coordinated & facilitated team meetings including all meeting logistics (projectors, conference room bookings, conference bridge lines) Billing & CollectionsResponsible for the complete billing cycle including account reconciliations for AR, report generation, customer inquiries, & procedures which includes but are not limited to assisting Senior Project Administrators & Senior Project ManagersReviewed previous utility bills & water consumption in order to compute fees & charges dueCollected all overdue commercial & residential accountsPrepared customer charge backs for overpayments on levy accounts Processed all payments made on accounts, reconciled bank statements at month end Show less

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  The Gap

  Nov 2009 - Aug 2016

  Senior Sales Associate

  Stayed current on financial goals and priorities set forth by the management team, as it relates to the customerOffered suggestions to the leadership team to improve sales and operational processesHandled customer situations in compliance with policy and procedures; escalates issues as appropriateEnforced all Loss Prevention policies, and communicates violations to the leadership team or the Code of Business Conduct HotlineCollaborated effectively across both the Customer Experience and Brand Experience work centersExhibited peer coaching and facilitates training of new Sales Associate Show less

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  Golder Associates Ltd

  Jan 2010 - Jan 2011

  Billing Coordinator

  Produced draft and final invoices; assisted consulting staff with accompanying statements and reports as requested by the clients.Communicated with consulting staff and project managers with regards to revenue recognition and managed work in progress. Processed all new project and proposal set up.Assisted with consulting staff with collection of accounts receivable.Run & analyze variance reports for all division groups.

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  Accenture

  Jan 2011 - now

  Coordinated time entry process, created process improvements to ensure high compliance resulting in accurate project metricsCreated various reports & dashboards weekly to reflect project status (performance & cost metrics, earned value analysis, risks, issues, deliverables, action items) for leadership meetingsMaintained & managed current sales opportunities in the sales pipeline & consolidated all sales pipeline opportunities to be viewed at the global levelMonitored progress of sales opportunities throughout stage advancement & ensure all criteria are met prior to QA reviews & ensured sales opportunities go through the appropriate channels for approvals via NBMRelieved time for the Opportunity Director (team) to monitor the progress in Opportunity ManagementProject FinanceEnsured accurate billing for clients consisting of fees, expenses & taxes based on SOW; responsible for creating monthly invoice worth 1+ million dollarsExecuted monthly revenue forecasting based on changes to project schedule & resourcing to ensure project is not compromised in evaluation to origin dealCreated pricing models based on staffing plan & targeted margin for RFPs; maintained budget tracker based on projected fees & expenses of ODE on a monthly basisCreated excel based margin tracker for actuals to date, EAC analysis & utilized for forecasting purposesCreated a monthly variance report using MS Excel to recognize the difference in actual & forecasted cost of various projects to allow managers to adjust the monthly budget.Managed the monthly baseline operating planGenerated, reported, analyzed & interpreted project financial metrics with a focus on understanding what variables are impacting project margins. Show less Create financial forecasts and validate actual gross profit against baseline financial plans as well as perform variance analysis on an ongoing basis.Assisted project managers and senior executives in pricing contracts for strategic negotiations.Generate, report, analyze, and interpret project financial metrics with a focus on performance and delivering accurate information.Helped mobilize a large engagement with financial management processes, while supporting existing project duties. This resulted in a successful launch of the engagement, and smooth and steady financial operations for the project. Show less

  • Commercial Operations Manager

    Nov 2021 - now

  • Commercial Operations Associate Manager

    Dec 2019 - Nov 2021

  • Team Lead, Project Control Services

    Dec 2017 - Nov 2019

  • Senior Finance/PMO Lead Analyst

    Nov 2014 - Nov 2017

  • Financial Analyst

    Jan 2011 - Nov 2014