Julie Grubb

Experience

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  LYON CONSTRUCTION INC

  Jan 1998 - Jan 2002

  Accounts Payable

  • Assistant to the company Controller.• Performed accounts payable and administrative functions. • Reconciled vendor statements.• Assisted sub-contractors with billing questions.

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  CENTEX HOMES - Triad Division

  Dec 2004 - Nov 2007

  Land Development Department's Administrator

  • Performed accounts payable, budget reconciliations, and administrative functions. • Established and managed the Land Development accounting system, Expedition.• Prepared all accounting documents for the 2004 Centex corporate audit.• Maintained and entered all accounts payable for the Land Development department.• Analyzed any accounts payable problems by examining all transactions and contacted appropriate person to achieve a resolution.• Reconciled the actual cost budget to the Land Development accounting system with the Accounting Department accounting system.• Notified the Project Manager of any overages in the Land Development Budget. • Assisted vendors with numerous issues including payments, invoicing correctly for Purchase Orders, and billing for their contracts on the application for payment.• Handled all Land Development's accounts payable; data entry, print and mail checks.• Maintained all filing of Land Department's accounts payable, job files, contract files, project books and the HomeOwners Association (HOA) Books.• Prepared Contracts and Purchase Orders for all vendors.• Ratified vendor contracts of any changes by meeting with the project manager and reissuing the contract if necessary.• Transmitted department's application for payment on all vendor contracts vendors. Updated payment applications when Change Orders were processed and approved.Selected as member of closing team during office closing - Additional responsibilities were as follows from the time period of 5/2007 through 11/2007INSURANCE COORDINATOR Maintained compliant insurance for all existing vendors.Requested and obtained compliant insurance from any new vendor's insurance company.Maintained the divisions corporate issued insurance log for quarterly reporting.ACCOUNTING DEPARTMENT A/P Entered and processed invoices for Sales, Estimating/Purchasing, Construction and Warranty departments and all overhead. Show less

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  ARVISTA HOMES LLC

  Jun 2008 - May 2009

  Office Manager

  • Managed all front desk office related activities including answering incoming phone calls, customer inquiries, receiving of prospective client. .• Performed accounts payable, accounts receivable, and administrative functions.• Applied for and obtained approval of residential home plans and building permits. • Prepared all subcontractor agreements.• Created forms and organizational processes related to Arvista Homes LLC.

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  Barnette Heating and A/C, Inc

  Jan 2010 - Sept 2011

  Office Administrator

  • Managed all office related activities including answering the main phone line and ordering office supplies.• Scheduled daily service call appointments.• Preformed all accounts payable and accounts receivable. • Processed and recorded all bank deposits. • Reconciled monthly bank account and vendor statements. • Processed staff payroll and payroll taxes.

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  High Point University

  Sept 2011 - Feb 2014

  Construction & Renovations Dept - Admin. Assistant

  • Assistant to department’s director, assistant director and project managers.• Performed accounts payable, budget reconciliations, and administrative functions.• Analyzed any accounts payable problems by examining all transactions and contacted appropriate person to achieve a resolution.• Assisted vendors with numerous issues including payments, invoicing correctly for Purchase Orders, and billing for their contracts on the application for payment.• Maintained all filing of Land Department's accounts payable, job files and contract files.• Prepared Contracts and Purchase Orders for all vendors.• Ratified vendor contracts of any changes by meeting with the project manager and reissuing the contract if necessary.• Transmitted department's application for payment on all vendor contracts. • Updated payment applications when Change Orders were processed and approved Show less

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  DAVIE GARAGE DOOR SERVICE, LLC

  Feb 2014 - Jun 2018

  OFFICE MANAGER/INSIDE SALES, A/P, A/R, PAY ROLL

  • Managed a wide variety of business operations including all front desk office related activities, answering incoming phone calls, receiving of customers, independent contractors, and vendors. • Met with customer(s) to provide assistance in selecting the type and design of garage door that would fit within their budget, discussed a realistic timeline of what to expect during the ordering/ installation process and continued communications until the job was completed. • Coordinated with staff, customers, independent contractors and vendors to ensure that all needs and expectations were met upon all jobs including but not limited to: New Construction, Retrofit/Replacement, Minor/Major Repairs. • Ordered all job Purchase Order materials, warehouse stock and office materials. Verified and monitored logistics of each order. • Created and managed a Job/Purchase Order time line board. This board contained information such as Job/PO name, date material was ordered, ETA on materials to be received at vendor’s distribution center, confirmation that materials had been received and were ready for pick up and scheduled install date. • Scheduled and managed daily service call appointments between Davie, Forsyth, Iredell and other counties, to ensure technicians arrived during the time frame given to the customer. • Assisted in customer complaints and warranty work.• Managed all aspects of the show room from ordering product materials and samples, to design and set up.• Established and maintained company’s Quick Books program.• Preformed all accounts payable and accounts receivable functions. • Processed and recorded all bank deposits. • Reconciled monthly bank account.• Processed staff payroll and payroll taxes. • Worked closely with an independent graphic designer to develop company logo and additional marketing materials. • Manage the creation and implementation of new company website. • Established and maintained the company’s brand standard. Show less

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  FHI

  Jan 2022 - now

  Talent Acquisition Specialist