Sunshine Legaspi

Experience

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  Seatles Best Coffee

  Jun 2002 - Dec 2002

  Barista

  Duties and Responsibilities• In charge of POS Machine• Doing Inventories (Weekly/Monthly)• Guest Relation• In charge of receiving of deliveries from suppliers.• Takes/Prepares orders and attending telephone calls.

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  Joder Jewellers

  Dec 2002 - Jun 2003

  Accounts Secretary

  Duties and Responsibilities• Maintained day to day accounts• Prepared bank payment vouchers and receipts• Responsible for issuing sales invoice and delivery receipt• Follow-up of receivable, its collection and review of credit • Prepared Journal Vouchers for monthly accruals• Maintained bank accounts • Handled of petty cash and management of cash flows of the company• Responsible for issuing Local Purchase Orders, Quotations, Enquiries, etc.• Bank Reconciliation Statements• Monthly financial reports to management• Attended to telephone calls Show less

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  Satco Telecom LLC

  Jun 2003 - Oct 2003

  Personal Assistant

  Duties and Responsibilities• Attended to telephone calls.• Arranged Sales meetings/Office Staff meetings as advice by the Directors.• Entertained company visitors.• Prepared Memo within the Company and Letter Correspondence.• Prepared Report in LC (Letter of Credit) Commission.• Received/Replied to the emails/letters of Suppliers and Customers. • Prepared Quotations, Proforma Invoice and Shipment Documentation• Maintained official engagement & programmed schedule, travel & hotel bookings. Show less

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  Serendipity By Design

  Oct 2003 - May 2005

  Secretary / Receptionist

  Duties and Responsibilities• Attended to telephone calls and takes accurate messages• Sorted out incoming and outgoing faxes, mails etc.• Reported directly to the Managing Partner.• Took down dictations, drafts and types routine correspondences• Handled and prepare correspondence, memos, quotations and faxes• Performed standard office procedure including scheduling appointments and organizing meetings.• Organized business itineraries and arranging Hotel Reservation, Visa and Accommodation arrangements for official staff and foreign guests. • Established an organized filing system Show less

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  ARKITEKNIK INTERNATIONAL

  May 2005 - May 2010

  Receptionist / Executive Secretary

  As Receptionist, responsibility includes but not limited to: • Attends to guests, clients and visitors that walks in the office• Answers the telephone in a pleasant and professional manner and forward calls to the correct person• Re-direct calls as appropriate and take adequate messages when required• Handle any queries wherever appropriate• Ensures that all messages are passed on to the appropriate contact person when the intended recipient is out of the office• Maintains and monitors office logbook, time sheet, etc.• Maintains systematic computer filing general documents• Responsible for sending general documents through courier• Be the central contact for office enquiries from either internal/external Clients, Contractors, Suppliers etc.• Practice good time management by reporting to work regularly and on time• Ensures reception is covered during office hoursAs Executive Secretary, responsibility includes but not limited to:• Reported directly to Technical Director regarding scheduling of meetings, appointments and travel booking.• Reviewed daily schedules for conference rooms and manage and maintain the meeting room booking system• Performed standard office procedures including faxing, photocopying, calling/informing tenderers for their tender period and scheduling appointments.• Coordinated with the Site Secretaries regarding internal/external letters, documents, submittals and samples.• Received incoming documents/samples coming from Site Offices, Clients, Contractors, Suppliers, etc and forwarding to the designated department.• Prepared office correspondence such as Nominations, Payments, Quotations, Building Permit, Dewa, Etisalat, Site Special Meeting and Progress of Minutes of Meeting.• Responsible for stamping of circulation and assigning to the designated employee.• Maintained incoming and outgoing general documents for new projects • Performed other task that may be assigned from time to time Show less

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  Informa Middle East

  Jun 2010 - Jun 2019

  • Ensuring show websites are fully up to date with latest information.• Management of PR agency in co-ordination with the Marketing Manager.• Assisting with the coordination, design and production of all marketing collateral, including brochures, visitor tickets, print advertisements, web banners/emails etc.• Proofing of English marketing materials in conjunction with relevant Marketing Manager.• On-site support at shows involving ad-hoc work as required, this can involve extra hours.• Assisting the Marketing Managers in the compiling of show reporting data for KPI’s.• Liaising and assisting in the production of the post show reports.• Administration work as required to keep both electronic and hard copy files up to date.• Perform any other duties that are commensurate with the grade and areas of responsibility Show less As Sales Coordinator cum Sales Executive, responsibility includes but not limited to: • To provide one main point of contact for exhibitors/sponsors for all administrative enquiries and pass onto relevant internal departments• Maintain a ‘master” exhibitors list containing accurate and current details• Create alteration forms and amend the exhibitor master list with the changes• To liaise with exhibitors to obtain exhibitor information, profiles, logos and adverts for the show catalogue• To organize visa letters for staff, exhibitors, speakers and delegates as required• Liaise with the Speaker’s bio + photo• To organize hotel accommodation for sales staff and speakers as required• Regular interaction with the operations team to ensure documents are up to date and exhibitors are meeting deadlines• To assist the sales team on site during the events as required• To prepare P.O.• To prepare required sales packs for the sales team meetings• To ensure sales figures provided by accounts tally with the contracts and are accurate• To attend weekly update meetings for each event and take minutes as required• To research leads for the sales team as required• Date entry of business cards provided by the sales team for immediate follow up Show less As Receptionist, responsibility includes but not limited to: • Greet and meet visitors in a cheerful and polite manner and direct them to the appropriate person/department.• Answers the telephone in a pleasant and professional manner and ensure that all messages are passed on to the appropriate contact person.• Re-direct calls as appropriate and take adequate messages when the intended recipient is out of the office• Ensures all hand delivered couriers are logged and distributed accordingly.• Provide support to other departments as identified by the Office Manager.• Be the central contact for office enquiries.• In-charge with the processing of employees business cards.• In-charge with the processing of employees car parking card and maintain systematic filing. • Maintain and prepare purchase order for stationeries and office supplies.• Prepares stationery requisition.• Open, sort and distribute incoming mails coming from the HR including emails for exhibitions and forward it to the concern department.• Handles department weekly petty cash. • Practice good time management by reporting to work regularly and on time• Ensures reception is covered during office hours• Performs other duty that may be assigned from time to time Show less

  • Marketing Executive

    Dec 2014 - Jun 2019

  • Sales Coordinator

    Apr 2012 - Nov 2014

  • Customer Service - Receptionist

    Jun 2010 - Apr 2012
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  Industrial Metals

  Sept 2019 - now

  • Answering all incoming calls and maintaining general info email accounts and mailbox, responding to all inquiries as needed.• Communicating standard daily pricing inquiries and dispatch calls.• Arrange for International & Local courier services (Fedex, Purolators & Rene’s) and distribute incoming mail/parcels.• Communicate with vendors regarding scale tickets received in the Scrap Right software.• Update scale pricing in Industrial Metals (and Chisick Metals when required) Scrap Right and distributing printed copies of the changes.• Provide assistance to AP & AR staff with filing invoices on an as-needed basis.• Maintain truck and equipment files for MPI and IFTA records.• Provide assistance with Partnership’s Workplace Safety & Health program.• In-charge of office celebrations and lunches.• Purchasing, distributing and organizing office supplies.• Liaison with tech support for phone systems and office equipment.• Maintaining cleanliness of the office, including the kitchen (i.e. dishwasher, fridge, etc)• Provide assistance to other staff on other administrative duties when needed.• Other related duties as assigned by supervisor. Show less

  • Accounts Payable Clerk

    May 2021 - now

  • Administrative Assistant

    Sept 2019 - May 2021