Thembi K.

Experience

• 

  Estcourt Provincial Hospital

  Aug 2002 - Jun 2003

  HR Clerk

  IN-SERVICE/EXPERIENTIAL TRAINING Duties*Salary adjustments and increments*Checking appointments and leave balances*Open leave/personal files*Check leave according to register*Night and overtime claims*Attend to staff queries *Submissions of monthly payroll to Head Office (PmBurg)*Handling withdrawal (Death & Medically Boarding)claims and forwarding them to the fund administrator. Liasing with the fund administrator on behalf of the employer and employees.*Termination of services i.e Resignation, Deaths, Medically Boarding and Misconduct*Capturing of leave and auditing skills Show less

• 

  ESKORT LIMITED

  Jul 2003 - Jan 2004

  Hr tRAINEE

  IN-SERVICE/EXPERIENTIAL TRAINING General Personnel Administration*Maintain a central filing system for the department and updating of the employee personal files.*General wage office filing*Attending to staff queries*Attend to disciplinary enquiry and taking minutes of the hearing*Human Resources Typing and translation of the company’s induction document from English To Isi-Zulu to accommodate the level of the low/semi skilled employees*Updating of the employees personal files*Administer Long Service Awards Show less

• 

  Nestlé

  Feb 2004 - Dec 2004

  HR Administrator

  Filing, ensuring that all documents, letters are filed regularly and correctly*Do file Audit ensuring all information is up to date*Handling Switchboard matters*Make/ receive phone calls*Personnel administration functions*Assist in the procurement of goods and services for the Department*Accommodation arrangements for those attending short courses and training*Make traveling arrangements for the Department*HR monthly reports*Receive visitors at the reception & general office duties. Show less

• 

  Magnum Bidvest

  Nov 2006 - May 2009

  HR Staff Coordinator

  Monitoring of Sick Leave & Sick Notes*Check for any alterations on sick notes.*Check personnel file to confirm sick days as per sick cycle *Update sick records on personnel files as per sick leave cycle *Advise employees via standard letter if sick leave is exhausted *Ensure all administration (monthly and weekly reports) records are maintained as per Company procedures.Monitoring of Absenteeism*Handling counseling sessions for poor attendance & absenteeism.Telegrams *Prepare or issue out notice to attend for AWOL employees *Send telegram to AWOL employeesDisciplinary Hearings*Responsible for ensuring that disciplinary enquiries (Absenteeism & Sick leave) are conducted in accordance with company procedures.HR Legislation *Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, BCEA etc)Employment Equity *Participate in equity related processesSHE*Identify potential hazards and critical safety issues in the workplace *Contribute to health, safety and good housekeeping in the workplace (Report unsafe acts And conditions, etc)Industrial Relations *Participate in consultations on matters arising in the workplace.Dept. of Labour *Maintain department of labour file *Handling of correspondence *Meet with inspectors Show less

• 

  TMS Group - Industrial Services

  Jul 2009 - Dec 2009

  HR Admin Assistant

  ●Administration and Record Keeping Render effective administrative assistance and support on a daily basis for all divisions. Assist in identifying and recommending areas of improvement pertaining to filing system. Ensure that all personnel files and the filing cabinets are constantly updated.Open files for new employees ensuring that all the required documentation is completed in full and filed in the correct order. Ensure that UIF forms are completed on termination of employees. Updating of Spreadsheet for employees whose contracts, medicals, inductions, badging whichwere due to expire and book for renewals, this minimized delays in productivity . ●Employment Contracts Ensure all employees Limited Duration Contracts are completed accurately Overall Recruitment, Selection and Induction, Training and Development, Industrial Safety, Termination procedures are done correctly, to save time during employee file auditing. On-boarding process - VIP System. Accurately, calculating hours on the timesheets for the wage department. Accurately capturing batches of timesheets on VIP system, print Pay-slips and responsible to wage draw up Reports.• Switchboard Operator/Receptionist Operating the switchboard and transferring calls to the appropriate office/person. Tactfully questioning visitors and callers to establish the nature of their enquiries so as to channel to the correct individual. Providing information to visitors and callers on the organization, its functions, and location of employees. Show less

• 

  Tyco International

  Jan 2010 - Dec 2010

  Human Resources Administrator

   Management of Organizational DevelopmentVerify/Analyze, plan, manage recruitment programs and the hiring process to ensure that HR services provided meets the needs of company’s business.Ensure compliance and monitor employment legislation and compliance to regulatory concerns.Representing Human Resources at interviews.Co-ordinate performance management in the CompanyAttract and retain talent for African Access.Psychometric testing – administering scores competency, approval of assessment and provide feedback to Managers. Administration ProcessesTyping, Faxing, Filing, Stationery, Receive queriesComplete U.I.F cards & ex-employee correspondence and attend to Inspectors from Dept of Labour for employee queries.Update and maintain employee filesConduct all credit and reference checksPayroll Compensation and Employee BenefitsLiaise with Administrators from Provident Fund regarding provident funds withdrawals.Administering of financial assistance programme i.e Home Loans, Personal Loans, Death Claims, Funeral Claims, Medical Aids etc)Collate Payroll input , processing reports & assist with capturing.Co-ordinate and Implement HR Policies and Procedures (Good understanding of LRA,BCEA, EEA etc).Counselling of Employees with Social illnesses that come up-front and discloses their status of illness. HR EE Reports and HR Disciplinary Slides/PresentationsMaintain monthly leave report & associated interventions.General HR support to the HR Team.Adhering to Labour Law requirements, being up to date with changes/new legislation,Application & control of I.O.D’s with WCAKnowledge of Softline VIP PayrollCo-ordinate and implement exit processesResponsible for all IR Matters - chairing at disciplinary hearings and up to CCMA representation levelLiaising with Trade Union Representatives.Participate in top management’s business decisions of the Company in HR issues.Keep up to date with IR Development, Trends, Court Judgements, communication systems etc Show less

• 

  Joint Medical Holdings

  May 2011 - Apr 2014

  Human Resource Officer

  Training And DevelopmentExternal Plan and co-ordinate training courses for both administration and nursing staff Liaise with various department heads to ascertain employees’ training needsInternal Conducted seminars on the disciplinary Code and Procedures Educated the Charge Sisters on the Importance of Performance Appraisals Submission of Skills Development Reports & Plans Submission of Employment Equity Reports and PlansTraining & Development within the business unitInduction of new staff members and all arrangements attached to this.Labour Relations Ensure that policies and procedures are carried out correctly Handle of all poor performance and IR – related issues. Attend CCMA referral casesHR Administration Update leave balances on a monthly basis VIP Payroll (Collating all input and entering information on all screens  Ensure Statutory compliance Drawing up of Admin Contracts, compiling employee files Medical Aid queries(Discovery) – completion of brokers details, activation, cancellation, vitality queries. Arranging bursary application, congratulatory letters and bursary contracts. Handle all administration with regard to Medical Aid applications, Pension Fund withdrawal, medical boarding and funeral applications Arranging bursary applications, congratulatory letters and contracts  Compile month end HR Reports Compliance with regards to EE Act Additional KPI’s as regulated by the businessPerformance Appraisals Maintain ongoing job evaluations for the Group Co-ordination of the performance management systemRecruitment & Selection Advertise job Vacancies, Screen CV's and Shortlist,Schedule all interviews and appointmentOther Duties: Attend meetings: Consultative Forum, Training Committee Job Profiling Work in line with HRM to ensure the salary review process is carried out effectively Provide generalist support to the sites as required. Show less

• 

  UCL Company Limited

  May 2014 - Jun 2017

  Senior HR Officer

  1. CONFLICT/GRIEVANCE RESOLUTION Resolve conflict by means of Facilitation and conciliation. Recommending corrective actions going forward.2. DISCIPLINARY PROCESSES Provide advice / guidance to both management and employees during the disciplinary processes. Advice line on procedures for dealing with discipline. Provide training to ensure that all supervisors/managers are skilled to apply discipline. Provide training to ensure that all supervisors/managers are skilled to apply discipline. Ensure that discipline is applied consistently and fairly throughout the respective divisions. Keep statistical information on disciplinary cases.3. LABOUR RELATIONS – (proven track records from CCMA) Advises line management and shop stewards in the application and interpretation of labour relations policies within UCL. Offer labour relations advisory service to junior/middle management or labour. Create a healthy relationship with shop stewards in the workplace. Facilitate monthly shop stewards meetings and keep record of such.4. RECRUITMENT Assist line management during interviews with the selection of candidates for employment. Ensure that the recruitment process is in line with company policies and procedures.5. HEALTH/WELFARE AND RECREATION Counsel employees on a variety of problems both domestic and work related. Organize recreational events. Assist with arranging wellness days.6. MANAGEMENT OF BENEFITS Verifies correctness and completeness of information loaded on the People system of new engagements, terminations and internal movements. Overall responsible for integrity of human resources data on VIP for the respective divisions. Manage provident fund claims and ensure that necessary documentation is obtained within set time lines.7. HR REPORTING Compile meaningful monthly reports to line in terms of people management.8. WAGE NEGOTIATIONS9. JOB GRADING / GRADING SYSTEM10. PERFORMANCE FEEDBACK11. BARGAINING COUNCIL Show less

• 

  THULUBHEKE PRODUCTIONS PTY LTD

  Jul 2017 - Jan 2020

  HR Consultant & Business Development Administrator

  Commercial Trucking Transport

• 

  Employers' Organisation for Hairdressing, Cosmetology, and Beauty (EOHCB)

  Sept 2024 - now

  KZN - INDUSTRIAL RELATIONS OFFICER