Margaret Papo

Experience

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  Sanjo Construction

  Jun 2002 - Apr 2003

  PA/Secretary

  •Electronic dairy Management •Typing documents •Data capturing•Cheque Requisitions•Update the personnel files •Document tracking Basic administration secretarial duties•Correspondence drafting and distribution•Collect and update Investment Schemes•Responsible for planning and prioritizing abilities•Measuring of Building Plans

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  British Council

  Sept 2006 - Nov 2006

  Administration Officer

  Office AdministrationClient LiaisonFaxingPhotocopyingData CapturingPowerPointProject AssistantInformation Packs Distributor(worked on 3 Projects while there, Chevening Alumni, Dreams and Teams and Connecting Classrooms)

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  Eskom Holdings SOC Ltd

  Mar 2008 - Oct 2014

  Assistant Officer Project Management

  Assessing Contracts Assessment for payments Capturing & administering contractsCapturing and recording timesheets on weekly basisCapturing & recording invoices on monthly basisManaging maintenanceMonthly task order consolidationCreate Purchase Requisition - SAPCreate GR (Goods Receipt) - SAPCreate LPO (Local Purchase orders) - SAPCreate CR (Contract Release) - SAPManage Service Entries - SAPAsset Management

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  GE

  Nov 2014 - Apr 2021

  Site Contracts Administrator

  Fidic Book - Orange Book [Design-Build and Turnkey]Prepare with SCM the Contract Summaryand CDRLManagement and capturing of incoming and outgoing correspondences for subcontractors via PIRS (Internal documentation Management System)Drawing of departmental reports on PIRS systemContribute to collect data to sustainExternal and internal correspondenceParticipate to preparation, data anddocuments management for thenegotiation of claims and counterclaims,keep records of compliance of allcontractual requirements (performance,delivery dates, quantity….)Participate to correspondencemanagement by analyzing incomingcorrespondence, preparing (stand-alone)and reviewing outgoing correspondenceEnsure the filing of the project management correspondence is up to dateCollect the elements for the preparation ofthe commercial proposals of the variationorders, Purchase Requisitions, and prepare first draftCollect the elements for the preparation ofthe commercial proposals of the Site Instructions, Site Work Conformances and Field Service Information (FSI).Ensure that the Document ManagementPlan (DMP) is properly managed andefficient from contract management sideEnsure that the contract terms andconditions are timely transferred toSourcingEnsure that Variation Orders flow downcorrectly to subcontractors and suppliers,in particular for offshore business (TIS,Infra & Turnkey).Liaise with the Insurance PIC to cover theproject responsibilityAlert systematically SCM of any eventpreventing a smooth running of the projectTaking and compiling weekly contractual minutes Show less

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  Honeywell

  Aug 2021 - Mar 2022

  Contract Administrator

  Fidic Book - Yellow Book [Plant and Design-Build]Drafting & compiling contractual letters to the Client and Sub-Contractors.Compiling contractual files.Compile excel summary spreadsheets to speed up the process to claims reconciliations from the Client.Maintains daily update of outgoing and incoming correspondence registers.Assit with updating tools and equipment register (when required).Flag and set reminders for correspondences from the Client that require urgent attention by different disciplines.Compiling daily diaries for internal and external personnel for submission to the Client.Compiling and submitting monthly LTI hours to the safety department for processing.Compiling monthly report for submission to the Client.Submission of compiled weekly MoM to relevant recipients both internally and externally.Receiving, scanning and storage of data on internal systems [Sharepoint, Teams].Document control & data capturing Record keeping and daily control of office stationery.Assist Management schedule meetings.Submit daily feedback forms from Supervisors. Show less

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  Eskom Holdings SOC Ltd

  Jul 2022 - May 2024

  Contracts Administrator
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  Nala Renewables

  Jun 2024 - now

  Contract Analyst

  Translation of contract documents into tasks, ensuring all assets are in compliance with applicable agreements and regulations. Identify, describe, quantify and evaluate opportunities and risks in the project. Draft contractual letters, claims and collect evidence in accordance with contractual requirements. Liaise with and distribute project related information across all levels of the asset management team. Arrange proper documentation storage in accordance with company policy. Maintain and develop document management tools. Ensure and maintain the planning and execution of tasks and related feedback to the AM team. Support PM’s in the examination of contract documents for each project. Analyse progress of tasks and communicate timely on actions to be performed. Monitor tasks executions as per projects and contract agreements. Review the adequacy of the contracts, contract, contract management processes and contracting strategies with a view to continually improve contract management processes and strategies. Show less