Samantha Nutbeen

Experience

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  Sodexo

  Sept 2011 - Mar 2015

  Providing efficient and effective administration services across four Garrisons. Supporting the contract at a senior level interfacing with senior managers, the client and the MOD. Supporting the Business Improvement Manager to drive greater service excellence, cost efficiencies and adherence to contractual obligations and operational standards. Responsible for managing and supporting the operations administrators across the contract. Ensuring that all administrators are up to date with their knowledge and experience of MS Office software and all company policies and procedures. Also provide administrative support in the form of: Travel and accommodation bookings for all colleagues.  Minute taking for various meetings including client and supplier meetings (up toDirector Level). Note taking for disciplinary and grievance procedures Standardisation of all forms and documents used across the contract. Collating figures detailing the fluctuating costs accounted to all Garrisons. Use of the Quality Management System process and collating QMS audit forms Trading of main accounts (EProphIT) Organisation of the contracts monthly Regional Team Brief Carrying out trial for full takeover of all client meetings. Organising and delivering in-house awards ceremony for up to 150 guests – for the past 3 years Show less Responsible for managing and supporting the Contract’s events and functions business by providing quotes and bookings for the military client. Engaging with operations managers to drive sales and interfacing with the client on a daily basis. I also undertake key administration duties such as report writing, creating presentations, travel and accommodation bookings and organising in-house conferences and awards ceremonies.Key Achievements Responsible for driving £124k of new business Successful coordination of events for up to 4000 people Managing client budgets of up to £40k Designing and creating documents to aid the administration of the business Organising an in-house awards ceremony for 120 employees and gaining positive feedback from those in attendance Show less

  • Operations Adminstration Manager

    Dec 2013 - Mar 2015

  • Event and Functions Coordinator

    Jul 2012 - Dec 2013

  • Event and Functions Assistant

    Sept 2011 - Jul 2012
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  QinetiQ

  Mar 2015 - now

  My challenge involves optimising space for our estates sites. Managing the new office environment, reception and hospitality for meeting rooms for the QinetiQ London office. FM Business Management Graduate/Business Support - supporting the FM senior leadership team across the UK.

  • Project and Programmes Project Manager

    Jun 2023 - now

  • Estates Accommodation Manager

    Aug 2017 - Jun 2023

  • Office Manager

    Aug 2016 - Aug 2017

  • FM Business Management Graduate/Business Support

    Mar 2015 - Aug 2016