Carolyn Gallant

Experience

• 

  Western University

  Sept 2013 - May 2014

  FIMS Office Assistant

  • Complete any necessary tasks such as filing, photocopying, helping prepare documents, etc.• Assist in organization of faculty and staff events by helping with planning, creating invitations, getting supplies, and setting up the event.• Completing miscellaneous paperwork involving MS Office for the staff in the Dean’s Office. Also available to Faculty for research needs.• Fill in at Administrative Desk for Undergrad Administrative Assistant when busy with other tasks.

• 

  University of Alberta

  Jun 2014 - Dec 2014

  FGSR Administrative Assistant

  • Maintain databases with students participation in programs• Maintain 3 mailing list serves and development newsletters containing event information to distribute each week• Schedule and plan meetings/events for Supervisor, Renee, and programs• Correspond with students via email about activities and interest in programs• Perform daily mail in/out service, file student files, answer inquiries via email or telephone, draft documents for students completion or visa permits

• 

  Southern Alberta Institute of Technology (SAIT)

  Nov 2015 - May 2016

  Program Assistant

  • Assist Academic Chairs and Faculty with administrative needs• Book rooms, handle catering, and facilitate event invites to upcoming meetings and events• Assist in coverage for the School of Business front desk when needed• Handle financial invoices and contracts for new contractors• Experience with DCU with reviewing data and running reports through BANNER

• 

  Marsh Canada Limited

  May 2016 - Apr 2023

  • Process certificates for clients in a timely matter• Assist Client Representative and Executives in preparing for Coverage renewals• Schedule and plan meetings to update client’s folders and keep information up to date.• Maintain training with team members to further insurance knowledge.• Decipher information from contracts delivered from contracts.

  • Assistant Vice President, Operations - Account Coordination Team Lead

    Jan 2022 - Apr 2023

  • Account Coordinator

    Apr 2021 - Jan 2022

  • Interim Operations Team Lead - Western Canada

    Mar 2020 - Apr 2021

  • Operations Specialist

    May 2016 - Apr 2021
• 

  IWK Foundation

  May 2023 - now

  Executive Assistant to the Vice President, Philanthropy