Rebecca Royal, CMP

Experience

• 

  URG Executive Board

  May 2008 - Nov 2010

  National Communications Coordinator '09-'10, Secretary '08-'09

  National Communications Coordinator:• Serve as the liaison between Towson University, the Central Atlantic Affiliate of College and University Residence Halls (CAACURH), and the National Association of College and University Residence Halls (NACURH)• Manage the application process and selection of delegations to three (3) conferences; Annual Regional Conference (CAACURH), Annual Regional Business Conference (No-Frills), and Annual National Conference (NACURH)• Arrange Transportation, Registration, and Logistics for Conference Delegations• Attende Regional and National Corporate Boardrooms as the Towson University DelegateSecretary:• Record all Events, Meetings, and Member Activities of the University Residence Government• Maintain Membership Roster and attendance at all General Assembly Meetings and Events• Maintain listserve for all organization members• Serve as the liaison between the Executive Board, the General Members, and Events & Conference Services Show less

• 

  National Residence Hall Honorary Executive Board

  May 2009 - May 2011

  Secretary '09-'10, President '10-'11

  President:• Preside over all General Assembly and Executive Board meetings• Serve as a liaison between Towson University and the Central Atlantic Affiliate of College and University Residence Halls• Oversee the membership of the National Residence Hall Honorary at Towson University• Coordinated the application process and selection of the Top 1% of Residence Hall Leaders• Oversee an executive board of five (5)Secretary:• Collect and distribute meeting minutes from all General Assembly and Executive Board meetings• Record attendance at General Assembly meetings and Community Service events• Maintain all social media accounts• Maintain the upkeep of a Bulletin Board in the University Union Show less

• 

  National Institutes of Health, The Children's Inn

  Jun 2010 - Aug 2010

  Intern

  • Assist in the planning and production of family programs• Help to coordinate visitors and donations to the Children’s Inn • Volunteer at charity functions (Golf Tournament, Annual Gala, etc)

• 

  Central Atlantic Affiliate of College and University Residence Halls

  Nov 2010 - Nov 2011

  CAACURH 2011 Regional Conference Chair

  • Plan and execute a conference for 450+ delegates.• Oversee the planning and coordination of 35 programming sessions, over 100 volunteers, hotel reservations, two (2) regional business meetings, and conference entertainment.• Manage a team of 17 student leaders.• Serve on the Regional Board of Directors for the Central Atlantic Affiliate of College and University Residence Halls.

• 

  Panhellenic Association

  Nov 2010 - Jan 2012

  VP of PR and Marketing

  • Market all Greek events on campus.• Assist with the planning and execution of campus-wide events.• Promote Greek Life at Towson University and work to make the Panhellenic community as strong as possible.

• 

  Drexel University

  May 2011 - Aug 2011

  ACUHO-I Operations Intern

  • Manage a team of 18 students for Conference Services• Arrange hospitality for 37 conference groups• Oversee check-in and check-out of conference groups including but not limited to; key distribution, linen distribution and collection, and arrival/departure• Participate in a rotating on-call schedule to handle issues/incidents that arise from conference groups

• 

  Federal Concierge, LLC

  Jan 2012 - Jun 2013

  Marketing, Communications, & Events Manager

  • Manage all logistics for annual CPIC conference, utilizing and administrating a CVENT registration platform for 160+ attendees; includes hotel contracts, speaker arrangements, participating with the Executive Steering Committee (Presidents, Vice-Presidents, and OMB), arranging for Audio-Visual Support, Banquet Event Orders (BEOs), coordinating awards presentation, and execution on-site. • Manage annual CPIC Forum nominations for awards and all processing of educational certificates for event attendees.• Conduct outreach for Federal CPIC Forum e-newsletters, Requests for Information, Federal Concierge e-newsletters, Federal CPIC Forum webinars, and event speaker arrangements.• Maintain two contact databases - a proprietary CPIC database with 2000+ professionals and a government & Industry IT specific database with nearly 6,000 IT and program management professionals. • Generate monthly event cost and reconciliation reporting with senior management, accounting and merchant vendor services.• Launched the Capital Planning Professional Certification (CPP) Exam on ExamProfessor.com.• Facilitate and arrange all Federal Capital Planning & Investment Control (CPIC) Forum educational webinars and virtual courses utilizing GoToMeeting and Vimeo.• Facilitate all aspects of corporate social networking including blogs, Twitter, Facebook, and LinkedIn. • Support President & Lead Consultant's ad-hoc special projects as needed and handle marketing and communications on their behalf.• Manage communications for all corporate senior-level internal and outbound communications including website management of CPICConference.com, federalconcierge.com, CPICpeople.com, and CPICforum.org as well as interfacing with external partners: Govloop.com, CPICJobs.com, GovEvents.com and Meritalk.com. Show less

• 

  Conference Managers

  Jul 2013 - Aug 2016

  • Manage pre, post, and onsite logistics, speakers, volunteers, and registration for local, regional and national conferences ranging from 100 to 9,000 attendees• Conduct site-visits, vendor selection, contract negotiation, and contract execution for multiple conferences• Determine registration policy, pricing and procedures• Provide training for coworkers on conference elements, software, as well as tools used within Conference Managers• Create budget and monitor expenses and revenue to maximize profit made by the client• Select menus and AV that best meets the needs of the attendees, exhibitors, and speakers• Develop and maintain client conference websites• Oversee sponsorship & exhibit sales and deliverables for 40 exhibit booths• Execute email marketing to attendees and sponsor prospects Show less • Manage pre, post, and onsite logistics, speakers, volunteers, and registration for local, regional and national conferences ranging from 100 to 9,000 attendees• Conduct site-selection, vendor selection, contract negotiation, and contract execution for multiple conferences• Determine registration policy, pricing and procedures• Provide training for coworkers on conference elements, software, as well as tools used within Conference Managers• Create budget and monitor expenses and revenue to maximize profit made by the client• Select menus and AV that best meets the needs of the attendees, exhibitors, and speakers• Develop and maintain client conference websites• Oversee sponsorship & exhibit sales and deliverables for 40 exhibit booths• Execute email marketing to attendees and sponsor prospects Show less Responsible for program education management support for multiple national conferences.• Coordinate speaker management and communications for all conferences.• Collect, organize and distribute speaker applications for committee review.• Assist staff and conference committees with speaker interview and selection process.• Communicate with speakers/presenters regarding application status.• Issue speaker contracts and track receipt of signed contracts.• Prepare session text for printed programs and website.• Collect all necessary information for continuing education applications.• Assist in filing continuing education applications.• Monitor deadlines to ensure speakers are in compliance.• Answer general speaker inquiries via phone and email.• Presentation management, including review and processing of presenter materials such as handouts, presentations, archived meeting content, objectives, speaker resumes, handouts, and AV requirements. Show less

  • Conference Manager

    May 2016 - Aug 2016

  • Conference Coordinator

    Dec 2013 - May 2016

  • Program and Education Assistant

    Jul 2013 - Dec 2013
• 

  Wireless Infrastructure Association

  Aug 2016 - Mar 2018

  Coordinator of Meetings & Events

  • Conduct site-visits, vendor selection, contract negotiation, and contract execution for three events per year• Coordinate logistics, speakers, audio/visual services, decorator services, volunteers, exhibitors, sponsors and registration for small meetings and tradeshows ranging from 100 to 2,500 attendees• Produce General Sessions and Keynotes in conjunction with the AV team• Manage pre, post, and onsite logistics for annual golf tournament• Monitor expenses and revenue to maximize profit for annual events and small partner meetings• Select menus and AV that best meets the needs of the attendees, exhibitors, and speakers• Track and execute sponsorship & exhibit deliverables for over 100 exhibit booths• Develop social media marketing plan for annual tradeshows• Manage VIP and attendee hotel block(s) Show less

• 

  National Training and Simulation Association (NTSA)

  Mar 2018 - Jan 2020

  • Manage all logistical components for meetings ranging from 100 to 800 attendees• Coordinate various aspects for annual trade show (16,000 attendees, almost 400 exhibitors in 186,000 sq ft)• Monitor expenses and revenue to maximize profit for annual events• Create and manage event websites• Develop and manage onsite program layout and production• Manage abstract and paper submission portals• Select menus and AV that best meets the needs of the attendees, exhibitors, and speakers• Develop and executive event marketing campaigns• Manage VIP and attendee hotel block(s) Show less

  • Associate Director, NTSA Operations

    Oct 2018 - Jan 2020

  • Meetings Manager

    Mar 2018 - Oct 2018
• 

  Potomac Management Resources

  Jan 2020 - now

  Director of Meetings & Events

  • Event planner for 10+ association clients• Assist with Board of Director management, report on meetings & events at monthly and quarterly Board Meetings• Manage event committees in conjunction with event chair(s)• Distribute request for proposals (RFP), collect and analyze proposals, conduct site-visits, vendor selection, contract negotiation, and contract execution for 30+ events per year• Coordinate logistics, speakers, audio/visual services, decorator services, volunteers, exhibitors (15-100 per event), sponsors (1-50 sponsors per event) and registration for meetings and tradeshows ranging from 100 to 1,500 attendees• Plan and execute five (5) golf tournaments per year• Produce General Sessions/Main Stage and Keynotes in conjunction with the AV team• Monitor expenses and revenue to maximize profit for all meetings, conferences, and special events• Select menus and AV that best meets the needs of the attendees, exhibitors, and speakers• Create and distribute event specifications; BEO review and approval• Develop and deploy social media marketing plans in conjunction with client Communications Chair(s)• Manage VIP and attendee hotel block(s) & concession assignments• Maintain event websites in conjunction with Account Manager and client Communications Chair(s)• Develop, produce, and deploy digital and print deliverables in conjunction with clients and Graphic Designer• Program and manage abstract submission portals, speaker management portal, and speaker CEU requirements Show less