Susana Simón Miguel

Experience

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  Condor Vacaciones (Vacational Tour Operator)

  Jan 1998 - Jun 2000

  Sales Director's Secretary
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  BRB International (Cartoon Producer)

  May 2001 - Apr 2003

  Audiovisual Director's Secretary / Responsible for the approval of merchandising products
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  Manuel Serrano Arquitectos (Architecture Studio)

  Apr 2003 - Nov 2003

  General Manager's Secretary
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  Loewe (Louis Vuitton Group)

  Feb 2004 - Sept 2004

  Financial Director's Secretary
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  BMW Iberica

  Dec 2004 - Mar 2008

  Marketing and Sales Director's Secretary

  - Preparing and coordinate the traveling documentation and bookings for all the members of the department including the Director ones. - Manage the schedule of the DIrector in his/her day to day and for business and specific/international events/ferias... - Ellaboration and presentation of different kinds of documents into the department and between clients and suppliers. - Preparation of the objectives and commercial goals of the Director and the department for the following year...- Reception calls and external visits- Request of the material for the department- SAP requesting forms to configurate the Cars of the Director- Personal acitivities and necesities for the Director- Ellaboration of all kinds of documents with Microsoft Office- Communication skills to send confidential documentation to others Directors, including CEO and General Manager Show less

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  Aernnova Aerospace

  Mar 2008 - Nov 2017

  Sales Director's Secretary / Secretary of the General Manager and the I+D Director

  1. Gestión de Agenda:• Programar reuniones y citas, Coordinar eventos y viajes, Gestionar y organizar las agendas diarias de los directores.2. Comunicación:• Gestionar llamadas telefónicas y correos electrónicos, Responder o filtrar la correspondencia según la importancia, Preparar documentos y presentaciones.3. Organización de Viajes:• Reservar vuelos, hoteles y transporte, Crear itinerarios detallados, Gestionar la logística de los viajes de negocios, gestión de visados a china y EEUU4. Gestión de Documentos:• Crear, editar y revisar documentos, mantener archivos y sistemas de archivo organizados, Gestionar la documentación confidencial.5. Coordinación de Reuniones:• Programar y organizar reuniones, coordinar agendas y documentación relevante, preparar las salas y los equipos, contratar catering y organizar a los asistentes6. Gestión de Proyectos:• Colaborar en proyectos específicos asignados por el ejecutivo, Hacer seguimiento del progreso y asegurarse de que los plazos se cumplan.7. Manejo de Información Confidencial:• Manejar información confidencial de manera segura, garantizar la privacidad y la confidencialidad en todas las tareas.8. Atención al Cliente:• Coordinar la comunicación con clientes y socios comerciales, gestionar las consultas y proporcionar respuestas adecuadas.9. Gestión de Gastos:• Seguir y registrar los gastos del ejecutivo, preparar informes de gastos y reconciliar cuentas.10. Preparación de Informes:• Crear informes y presentaciones para el ejecutivo11. Coordinación de Logística:• Organizar eventos y conferencias, gestionar la logística de reuniones y actividades, contratar servicios para Clientes y visitas externas a las oficinas Show less

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  AENA

  Jun 2020 - Jan 2023

  Secretary of the President (CEO)

  1. Agenda Management:• Schedule meetings and appointments.• Coordinate events and travel.• Manage and organize the executive's daily schedule.2. Communication:• Handle phone calls and emails.• Respond to or filter correspondence based on importance.• Prepare documents and presentations.3. Travel Organization:• Book flights, hotels, and transportation.• Create detailed itineraries.• Manage logistics for business trips.4. Document Management:• Create, edit, and review documents.• Maintain organized files and filing systems.• Manage confidential documentation.5. Meeting Coordination:• Schedule and organize meetings.• Prepare agendas and relevant documentation.• Take notes during meetings and follow up.6. Project Management:• Collaborate on specific projects assigned by the executive.• Track progress and ensure deadlines are met.7. Handling Confidential Information:• Manage confidential information securely.• Ensure privacy and confidentiality in all tasks.8. Research:• Conduct research as needed.• Collect relevant information for reports and presentations.9. Customer Relations:• Coordinate communication with clients and business partners.• Manage inquiries and provide appropriate responses.10. Expense Management:• Track and record executive expenses.• Prepare expense reports and reconcile accounts.11. Report Preparation:• Create reports and presentations for the executive.• Synthesize data and present information clearly.12. Logistics Coordination:• Organize events and conferences.• Manage logistics for meetings and activities. Show less