Kathleen Gustafson

Experience

• 

  Applewood Centers Inc/Children's Aid Society

  Jan 2000 - Jan 2006

  Controller/Accounting Manager

  • Supervised and trained accounting staff in payroll, payables, receivables, and general ledger processes to increase integrity and credibility to the monthly financial statements• Decreased accounting staff through the use of spreadsheets and computerized systems to replace many manual processes• Implemented FASB 116 & 117 regarding tracking restricted donations for non-profit agencies• Recovered over $300K in billing by troubleshooting a setup problem with the billing system• Created and implemented monthly reconciliation of the billing system with the general ledger for major payer of the agency utilizing Crystal Reports and Excel• Organized and prepared budgets as needed by various funding agencies and grantors• Responsible for completion of cost reports for Community Medicaid (MACSIS) and ODJFS according to Section OMB A-122 and other government guidelines• Completed various reports for government and private grants• Worked closely with external auditors, and provide self sufficient work papers for the audits• Worked with IT department and billing software vendor to debug software when new billing requirements were mandated by HIPAA and MACSIS• Merged financial information of the two agencies when merger became official in July 2004 Show less

• 

  New Directions, Inc

  Jan 2006 - Jan 2008

  Controller

  • Responsible for all financial operations of the organization on all levels• Implemented accounting software that allows for better allocation of costs on monthly statements• Modified agency billing system to tie to financial statements• Transitioning agency from a census based to a productivity/cost reimbursement model• Implemented grant and not-for-profit reporting consistent with reporting standards at the time particularly during capital campaign drive to build a new facility Show less

• 

  Northeast Ohio Health Services dba Connections Health Wellness Advocacy

  Jan 2008 - Jan 2014

  Finance Manager

  Perform and support agency financial reporting, including daily cash monitoring and cash flow analysis; payroll processing, reporting and compliance; accounts payables processing, reporting and compliance; grant reporting; monthly financial reporting and statistics; budget and cost report compilation; audit preparation-including A-133 and other reporting as requested.Developed agency statistics for tracking agency productivity performance.Communicate financial information to management and board of directors, including proactive communication with top management.Troubleshoot and fix billing/A/R problems, including implementation of new billing formats of electronic billing for 5010 formats which have changed with various payers over the past few years, including Ohio Medicaid and onset of Ohio MyCare.Work with available agency data/resources to compile meaningful data utilizing pivot tables.Assist agency in compliance with State and Federal regulations. Show less

• 

  Northern Ohio Recovery Association (NORA)

  Nov 2014 - Jun 2015

  Finance Analyst--PT

  Complete and compile monthly financial statementsReconcile monthly cash and credit card accountsReport monthly to SAMHSA for 8-9 grants including SS270, SSCC (both advance requests and actual)Research and resolve various SAMHSA requests for information and updated budgetsMaintain agency allocations in compliance with A-122 and current SAMHSA regulations

• 

  New Avenues to Independence, Inc.

  Jun 2015 - Jan 2016

  Controller

  Manage day to day accounting functions including cash management, accounts payables, payroll, billing, general ledger reporting, monthly financial reporting, etc. Support various agency financial audits including Medicaid, SSA and other governmental agencies. Work with Rep Payee accounts. 403b administrator

• 

  The Centers for Families and Children

  Jan 2016 - Oct 2016

  Controller

  Supervise finance department staff overseeing payroll, accounts payable, general ledger and financial reporting functions. Lead department through agency audit and 990 for three separate agencies and consolidated reporting involving Behavioral Health Medicaid, HeadStart, and pharmacy reporting. Implemented upgrade of agency financial reporting system. Facilitated agency budget process.

• 

  New Avenues to Independence, Inc.

  Oct 2016 - Feb 2019

  Promotion from within to supporting and advising agency CEO/COO regarding financial guidance of agency, and developing agency goals and visions. Responsible for external financial reporting including audits, budgets, cost reports, 990 reporting, etc. Manage agency cash flow and relationship to agency actual and budgeted performance. Implement and interpret agency budget. Troubleshoot agency billing issues with ICF Medicaid and Waiver services. Returned to prior position with agency of same duties managing day to day accounting functions including cash management, accounts payables, payroll, billing, general ledger reporting, monthly financial reporting, etc. Support various agency financial audits including Medicaid, SSA and other governmental agencies. Work with Rep Payee accounts. 403b administrator

  • CFO

    Feb 2017 - Feb 2019

  • Controller

    Oct 2016 - Feb 2017
• 

  Eliza Bryant Village

  Sept 2019 - Aug 2021

  Part Time Accountant
• 

  Cleveland Institute of Music

  Aug 2021 - now

  Controller

  Promoted from "Interim Controller"