Adelaide Hernandez

Experience

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  Avid Technology

  Jan 1996 - Jan 2000

  Production Coordinator

  Structured the Bill of Materials for all projects that required documentation.Created all ACR's & ECO's for documentation changes, all part of complying with ISO 9002.Attended and participated in all ECO Meetings, where ECO's were reviewed and approved, all part of the ISO 9002 procedures.Coordinated the release of all technical publications to manufacturing and print vendors (created print specifications, collation sheets, compiled final page counts, and placed postscript files on zip 100 media tapes, all part of the hand off procedure).Served as liaison between technical writers, auditors, manufacturing and print vendor.Troubleshoot printing problems with print vendors and technical writers.Coordinated the printing process when documentation comes back from print vendor.Attended print vendor auditing meetings, as projects were completed.Managed the technical publications library. Show less

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  Parexel International

  Jan 2001 - Jan 2006

  Sr. Administrative Assistant/Project Assistant

  Provided administrative support to the Director of Project Management.Coordinated travel plans (domestic & international), created expense reports and tracked expenses.Coordinated face-to-face lessons learned meeting in Florida, also coordinated audit meetings with clients and all project team members world wide.Updated organizational charts and presentations using PowerPoint.Supported other members of Project Management group as needed.Converted project team members CV's into company formatted templates.Maintained project tracking, updated tracking reports on a weekly basis with project information derived from CIMs reports.Supported communications among team members with timely and accurate distribution of material and by maintaining project management files.Prepared, tracked and made PI payments following PI contracts.Participated as an active committee member for three years on the Parexel Summer Outing, Christmas Party committees, all on a volunteer basis. Show less

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  Express Personnel

  Nov 2007 - Mar 2008

  Customer Service Representative

  Managed the loan inventory program of products worth well in excess of one million dollars, this required interfacing not only with internal employees but with Axis' external customers as well.Processed loan forms, which included the approval process.Maintained the loan tracker which included running metric reports as requested.Retrieval of loaners, which added cost to the department.Assisted in the order entry process.Handled the ADP electronic order processing system, which included giving the customer a 40% discounted price for items requested.Created letter of confirmation of receipt for orders that came in and were processed using a credit card.Built and distributed demo kits for internal employees and partners.Was able to save the company money by giving the parts not used in demo kits to the Shipping Department for inventory supplies, which definitely added cost to the company. Show less

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  Acumen Building Enterprise

  Apr 2008 - Nov 2008

  Administrative Assistant for Scheidt & Bachmann

  Maintained Human Resources documentation in employee files.Provided back-up assistance for receptionist as needed.Carried out project work as directed.Served as assistant to accounts payable department.Assisted in the accounts payable process of internal and external billing.Processed accounts payable invoices - verified all prepared invoices for A/P by making sure all items are attached and in proper order (invoice log sheet, invoices, packing slips; receivers (M2M & PO).Entered invoices into the Made 2 Manage system.Closed out sales orders and WIP reports on Made 2 Manage.Entered credit memos into M2M system, as directed by Accounting supervisor. Show less

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  Scheidt & Bachmann

  Nov 2008 - Jun 2010

  Accounts Receivable & Sales Reporting Administrator for Fare Collection

  Generated monthly sales reports for Germany: Invoiced Sales Report; Contract Backlog Report; Monthly Employee Staff head count report; Zero (credit memo) Report. These reports were extracted from Microsoft Access downloads pulled from the Made 2 Manage system.Prepared monthly invoices for billing sales orders and for customer purchase orders by using the Made 2 Manage system.Maintained files for invoiced shippers and billing invoices.Updated an Excel spreadsheet that kep track of new incoming orders for each month and was able to use this tracker to report new incoming orders to Germany.Reconciled contract plan forecast on an Excel spreadsheet and invoiced accordingly, which required working closely with project management.Generated finance reports from the Made 2 Manage system, which were used to trigger invoices due for each month. Show less

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  Marathon Staffing Group

  Jan 2011 - Apr 2011

  A/P, A/R, Receptionist

  Temporary Position at L-3 Klein Associates in Salem, NH.Account Payable & Account Receivable processing and front desk Receptionist.Greeting visitors, answer phones and direct calls/visitors to appropriate personnelEnsure that visitors sign in, receive a badge and enter building with an employee escortScreening calls for upper management using a multi line Avaya telephone systemMaintain cleanliness of reception and lobby areaI redirect shipments deliveries to Shipping & Receiving departmentProcess all incoming invoices for company expenses, freight expenses and coding to the correct general ledger account, purchase order & sales order invoicesProcess FedEx & UPS billing invoicesSend out letters requesting W-9s for new vendors, maintain W9 filing systemMaintain and update the daily out list of employeesProvide general administrative support to accounting staff as neededBatch out before each check run, process check run by matching all b/u docs with checks Show less

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  Winter Wyman

  Jun 2011 - Sept 2011

  Clinical Research Assistant for Smith & Nephew

  Assisted Clinical Research Associates with administrative support as needed.Tracked evaluation survey's on excel spreadsheet for multiple projects.Uploaded documents into SAP document control system.Assisted with developing search strategies and performing systematic literature reviews.Uploaded clnical documents into the Clinical Share Point site.

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  Winter Wyman for Smith & Nephew

  Nov 2011 - Jul 2012

  Accounts Payable Scanning Associate

  Provide accounts payable scanning support for all accounts payable documentationConfirm accurate page count and certify that all pages are clearly viewableUse SAP, open text and enterprise scan software, where I link all back up documents with correct invoices, T&E's, POs in SAP, using a barcode systemSpecial projects as assigned, assist with customer service, assist with opening incoming mail

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  Smith & Nephew

  Jul 2012 - Mar 2015

  Cash application - posting open payment items listed on the daily open items for assigned territories.Posting of Endo division payments that consist of ACH, EDI, and check deposits.Printing of the open items reports for Ortho division for all A/R clerks.Work on open customer deductions for Ortho division.Maintaining customer accounts - offsets and account adjustments, refunds and sending statements/invoices as needed.Processing of any live customer checks received in Andover: a) Prepare courier pack for checks to be sent to the bank for processing. b) Send letters to each customer that remits a check to the Andover address instead of the lockbox (Endo). c) Scanning of all live checks for management review and deposit follow-up.Boxing of the lockbox reports for off sight storage.Scanning of the lockbox report and the daily EIS report to local shared drive.Provide back-up as needed for other A/R clerks.Demonstrates high standards of ethics, compliance and product quality by adhering to company policies and procedures relevant to role. Show less

  • A/R Specialist

    Sept 2013 - Mar 2015

  • A/P Specialists

    Jul 2012 - Sept 2013
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  ZOLL Medical Corporation

  Apr 2015 - now

  Clinical Affairs Coordinator

  Responsible for setting up meetings, as requested, put together agenda's, take meeting minutes for all clinical affairs studiesSet-up logistics for FDA submissionsAttend and take meeting minutes for FDA submissionsAssist as administrative support to all clinical affairs team membersPrepare and organize PowerPoint presentations for Clinical Affair & Innovations TeamServe as administrative support on all Standard Operating ProceduresManage, maintain and audit study Trial Master FilesResponsible for device accountability, shipping, trackingEnter invoices into oracle for paymentAttended two weeks of Six Sigma Greenbelt trainingAdministrative support for special projects as neededAttended & Certified in Clindex Training - Clindex 101 & Development 1 - Dates:16&17Sept15Attended the following Barnett International Training:Trial Master File for Sponsors: Set-up & Maintenance - Date: 11Apr16Good Clinical Practice (GCP) for Medical Devices ICH GCP & ISO 14155 - Date: 16May16Attended & completed: 10-Week CRA On-Boarding Program - Dates: June 10 thru August 19, 2016Attended the 6th Annual TMF Summit in Orlando, Florida - Dates: January 16th thru January 20th, 2017, excellent session, lots of information shared. Completed CITI program for Biomedical Research - Basic/Refresher - Expires on October 16, 2021Completed CITI program for Biomedical Responsible Conduct of Research - Expires October 18, 2021Attended the 7th Annual TMF Summit in Orlando, Florida - Date: January 16 thru 18, 2018, excellent session, inspection readiness always! Show less