Githesh Kumar Puzhankara

Experience

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  Heartland Healthcare Services

  Jan 1999 - Jan 2002

  Quality Analyst / Team Lead - ITES
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  Arabtec Construction LLC

  Feb 2002 - Apr 2005

  Document Controller
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  Shadid Engineering Consultants

  Oct 2005 - Nov 2007

  Senior Document Controller
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  Powerline Engineering Public co. ltd

  Nov 2007 - Jan 2010

  Document Control Manager

   Responsible for supervising / managing all documentations / document controls within the site office, reporting to the Project Director Providing assistance / instructions to the Document Controller / Secretaries Coordinating with the Engineers and other staff for various aspects of administrative jobs Responsible for the establishment of Electronic Document Control System and Procedure. The Document Control Procedure includes Drawing Schedule Control Procedure, Document Submittal and Receipt Procedure, Secrecy Observation Procedure, Document Status Indication Procedure, Vendor Document Management, etc… Issuing of various drawings / record maintenance / filing / archiving of various drawings / documents viz. correspondences, reports, contract / tender drawings, issued for construction drawings, shop drawings, material submittals, variation orders, other claims related issues, etc…  Responsible in doing Weekly / Monthly Reports, Financial Reports,  Dealing with Subcontractor, Consultants, etc… whenever required  Preparation of various correspondences, transmittals, submittals, etc…  Liaison with the project team members for the preparation of all Technical Submissions. Ensure all submissions are submitted in timely manner , appropriate approval / rejection are obtained and formally recorded and that changes and revisions are managed as part of Document Control process  Keep track of all Documents, Correspondences and Transaction using Electronic Document Management System Control of issue and receipt of all Documents and Drawings  Monitor and update any change and modification to the Technical Documents. Highlight any deviation to Engineering Manager for attention Show less

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  Lindenberg Emirates LLC

  Mar 2010 - Sept 2012

  Senior Document Controller

  • Promote, setup and implement a document management department and system, making it appropriate to the needs of the project through the project lifecycle.• Lead the Document Control Center (DCC), providing effective direction and motivation of the departmental & site Document staff.• Implement the selected document management system.• Ensure efficient and timely processing of project documentation.• Develop, agree and implement work processes and procedures in coordination with project site management. These procedures and work instructions would include but not limited to:i. Engineering Document Controlii. Correspondence Controliii. Contractor or Vendor Data Managementiv. Project Standard Document Numberingv. Records Retention • Liaising as necessary with client document control groups, subcontractor and vendor staff, EDMS Implementation Specialists and the IT team.• Keeping record and custodian of all confidential documents (Contract Docs, Statutory Bodies, Agreements, etc).• Coordination with all site in- charge for document related issues and information.• Responsible for organizing and conducting archiving & disposal of Project Files as per contractual requirements & in-house procedures at the end of the Projects.• Maintaining master register of documents for all projects.• To ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date. • To perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments.• Internal document management (Distribution, Routing, etc.).• Maintaining electronic backup of all documents on a regular basis. • Preparation and coordination of submittals for consultant and coordination with subcontractors and suppliers for submittals• Preparing monthly and fortnightly reports• Keeping track of all drawing and material approvals • Filing and keeping records of all internal and external documents Show less

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  Dar

  Oct 2012 - May 2013

  Lead Document Control Specialist

  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.• Lead the Document Control Center (DCC), providing effective direction and motivation of the departmental & site Document staff.• Implement the selected document management system.• Ensure efficient and timely processing of project documentation.• Develop, agree and implement work processes and procedures in coordination with project site management. • Liaising as necessary with client document control groups, subcontractor and vendor staff, EDMS Implementation Specialists and the IT team.• Keeping record and custodian of all confidential documents (Contract Docs, Statutory Bodies, Agreements, etc).• Coordination with all site in- charge for document related issues and information.• Dealing with Subcontractor, Consultants, etc… whenever required • Preparation of various correspondences, transmittals, submittals, etc… • Liaison with the project team member for preparation of all Technical Submissions. Ensure all submissions are submitted in timely manner , appropriate approval / rejection are obtained and formally recorded and that changes and revisions are managed as part of Document Control process • Keep track of all Documents, Correspondences and Transaction using Electronic Document Management System• Control of issue and receipt of all Documents and Drawings • Monitor and update any change and modification to the Technical Documents Show less

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  Samsung C&T Corporation

  Jul 2013 - Jun 2017

  Document Control Manager

  • Setting-up and management of Document Control department by establishing project specific Document Control Procedure which includes: o Document Numbering and Coding System based on project’s Work Breakdown Structure (WBS)o Project Filing System for both electronic and hard fileso Electronic Data / Document Management System (EDMS) prescribed by the Client o Review and approval work flow processes for major project documents (drawings, materials submittals, NCRs, RFIs, DFCs, Method Statements, Specifications, Inspection Test, etc.)o Document Control Center Organization Charto Standard Forms to be used for the project such as Transmittals, Drawings Review Comments Form, Material Submittal Approval Form, Design Field Change Form, NCR Form, RFI Form, etc.o Preliminary Turnover Procedure• Analyze, interpret, or disseminate system performance data.• Search electronic sources, such as databases or repositories, or manual sources for information.• Administer document and system access rights and revision control to ensure security of system and integrity of master documents.• Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.• Ensure efficient and timely processing of project documentation.• Develop, document, or maintain standards, best practices, or system usage procedures.• Prepare support documentation and training materials for end users of document management systems.• Develop, agree and implement work processes and procedures in coordination with project site management. • Conduct needs assessments to identify document management requirements of departments or end users.• Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval• Liaising as necessary with Client document control groups, Consultants, Contractors and Vendor staff, EDMS Implementation Specialists and the IT team. Show less

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  DXB Entertainments

  Jun 2017 - Mar 2018

  Senior Officer - Document Control
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  Meraas

  Jun 2017 - Sept 2018

  Senior Officer - Document Control
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  Qbuy DMCC

  Dec 2019 - now

  EDMS Manager