Imran Ashraf

Experience

• 

  PTCL.Official

  May 2008 - Nov 2017

  • Led the design, Planning, and execution of Optical Fiber Access Networks for provisioning ADSL, SHOSL, VOSL, and ISON services.• Orchestrated the design, Planning, and implementation of Optical Transport Networks, including SOH, OWOM, MPLS-TP, and Metro Ethernet across both Metro and Long Haul back-bone Networks.• Directed the design, Planning, and commissioning of ONUs, OLTs, MSAGs, and OSLAM to ensure network efficiency.• Spearheaded the Planning and execution of TOM service migration to NGN architecture.• Led the Planning, re-engineering, and optimization of existing Access and Transmission Networks, contributing to enhanced network performance and service delivery.• Prepared meticulous BOQs for As-Built diagrams using GIS databases, base maps, and precise coordinates.• Conceptualized and executed dry battery and solar systems, effectively reducing operational expenses.• Skillfully managed vendor relationships, monitored project progress and ensured seamless execution in alignment with defined PIP and contracts. Show less • Oversaw the procurement functions within designated departments, diligently adhering to PTCL's policies, procedures, and standards• Tracked, evaluated, and reported monthly purchasing activities, establishing effective methods and metrics for monitoring compliance and procurement flow.• Spearheaded quality, productivity, and improvement programs to optimize operational efficiency and drive continuous improvement.• Scrutinized and verified quotations/contracts, ensuring alignment with specifications, terms, conditions, and facilitated the approval process.• Maintained meticulous files, logs, and records, adhering to rigorous Company standards for documentation.• Ensured transparency and fairness in all aspects of tenders, prequalification, and vendor registration under your jurisdiction.• Collaborated in supplier/vendor sourcing and auditing, identifying potential vendors and tracking the performance of existing suppliers.• Fostered strong relationships with suppliers/vendors to secure favorable terms for PTCL while effectively coordinating the timely supply of materials.• Liaised closely with relevant departments, ensuring the seamless flow of required materials and efficient operations.• Managed annual procurement exceeding US$80M, consistently achieving average savings of 35~40%.• Led supply, service, and complete Turnkey Contracts Maintenance contracts for fixed lines and Wireless Networks.• Played a pivotal role in commercial evaluations, negotiations, and finalization of supply, services, and extensive network deployment projects.• Developed frame agreements for high-demand store items, streamlining procurement processes.• Delivered in-depth stock availability reports, procurement spending insights, and savings evaluations to senior management.• Collaborated closely with cross-functional teams, including legal, commercial, and technical departments, to deliver value-added supply chain solutions. Show less • Spearheaded the enhancement of three key performance drivers: Management infrastructure, Operation System, and Mindsets & Behaviors.• Conducted in-depth consultations with exchange staff to comprehensively understand network dynamics and staff behavior.• Analyzed the existing working structure of employees to identify process gaps and loopholes, paving the way for process optimization.• Innovatively redesigned daily Key Performance Indicators (KPIs) for Rectification, Provisioning, and Network Maintenance.• Implemented newly crafted job descriptions in real-time through a pilot exchange, facilitating practical refinement.• Systematically categorized deficiencies within SOPs for business processes, instigating a comprehensive overhaul of processes for improved efficiency.• Created rollout materials and manuals to capture the pilot process, ensuring effective knowledge transfer and replication.• Led the induction and training of rollout agents, driving the consistent and effective implementation of the pilot process nationwide.• Developed a robust performance management system that linked incentives with individual and team performance.• Delivered weekly presentations to senior management, showcasing statistical reports that highlighted substantial improvements.• Crafted strategic business plans to enhance the sales team's understanding of product efficiency and contribute to revenue growth.• Designed informative materials, including brochures and leaflets, for widespread internal communication and employee engagement. Show less • Managed end-to-end oversight of Solar-based projects within the Energy & Power Department, ensuring meticulous project monitoring and supervision.• Authored comprehensive procurement documents, including Notice Invite Tenders (NITs), Pre-Qualification Documents (PQDs), and Request for Proposals (RFPs), meticulously aligned with KPPRA, PPRA, and Pakistan Engineering Council (PEC) Bye-Laws.• Masterfully prepared vital project documents, such as Planning Commission-I (PC-I), Technical Sanction (T.S.), Bill of Quantity (BOQs), and Engineer estimates, ensuring precise project planning and execution.• Orchestrated the preparation of Contract Agreements for Services, Goods, and Works, fostering transparent and effective contractual relationships.• Conducted thorough evaluations of Consultants' and Contractors' profiles and technical bids, facilitating the selection of top-tier project partners.• Expertly coordinated with pertinent departments and external bodies, ensuring seamless collaboration throughout project lifecycles.• Monitored project activities, including construction phases and Defect Liability Period, while generating detailed monthly review progress reports.• Successfully conducted Factory Acceptance Tests (FAT) for various solar power equipment, both domestically and internationally.• Swiftly resolved technical issues on project sites and adeptly managed administrative matters to ensure seamless project progression.• Prepared and submitted accurate and timely monthly and quarterly reports, providing comprehensive insights into project developments.• Ensured the punctual completion of all ongoing projects, adhering to predetermined timelines and milestones. Show less •Coordination with corporate, procurement, finance, planning,development and Zonal PMO teams for deployment andexecution of projects•Manage creation of WBS, PRs, POs, GRN & SAN•Create and manage database for projects along withinventory and budget•Tracking & Monitoring of all ongoing project activities•Preparation & sharing of periodic progress reports &templates to the management•Issuance of Provisional Acceptance Certificate (PAC) & FinalAcceptance Certificate to vendors•Liaison with Project directors (PD) & Vendors•Monitor all Project running through out Pakistan relatedSwitching, Transmission and Access Networks•Ensure timely completion of all ongoing Projects Show less

  • MANAGER OPTICAL FIBER & WIRELESS DEVELOPMENT.

    Sept 2016 - Nov 2017

  • MANAGER PROCUREMENT & CONTRACTS

    Jul 2011 - Sept 2016

  • TEAM LEAD (McKinsey & Company)

    Apr 2010 - Jul 2011

  • ASSISTANT MANAGER PMO DEV.

    Mar 2009 - Apr 2010

  • Management Trainee PMO DEV.

    May 2008 - Mar 2009
• 

  BARG ENGINEERING CONSULTANTS

  Dec 2017 - Sept 2018

  DIRECTOR PROCUREMENT & CONTRACTS

  • Orchestrated end-to-end procurement operations while ensuring strict compliance with Khyber Pakhtunkhwa Procurement Rules, 2014, and international standards set by ADB and the World Bank.• Collaborated closely with Department Heads to strategize annual procurement plans, meticulously crafting advertising strategies, bidding documents, and robust Technical Evaluation Criteria.• Led the successful execution of pre-bid meetings and bid openings, providing pivotal support to Departmental Heads during the technical evaluation of both Technical and Financial Proposals.• Expertly prepared contract agreements that aligned with approved specifications, timelines, and deliverables, ensuring all parties' expectations were met.• Monitored and enforced contract performance and compliance, effectively managing contract agreements, administration, and adherence to contract management plans.• Proactively addressed defective or unacceptable goods and services in consultation with users, inspection committee members, and vendors, driving corrective and preventive actions.• Nurtured strong business relationships with stakeholders, Clients, Contractors, and Suppliers, adeptly managing contract inquiries, issues, disputes, and variations to ensure mutually beneficial outcomes.• Assisted Departmental Heads in the preparation of budgets in line with yearly objectives, meticulously ensuring cost-effective utilization while adhering to procurement principles.• Collaborated seamlessly with the finance and accounts department, ensuring the accurate and timely processing of invoice payments.• Authored comprehensive Manuals in accordance with Standard Operating Procedures, encompassing the procurement of goods, works, and services.• Produced meticulous procurement documents, including strategic procurement planning, bidding processes, and comprehensive contract management. Show less

• 

  Khyber Pakhtunkhwa Technical Education and Vocational Training Authority (KP-TEVTA)

  Sept 2018 - Jan 2019

  PRINCIPAL (GOVT. SKILL DEVELOPMENT CENTER )

  Proficiently managed academic affairs and institute operations, ensuring seamless functioning.Orchestrated end-to-end tender processes including advertisement, bid opening, proceedings, comparative statement preparation, evaluation, and vendor agreements.Enforced academic and skill-related policies directed by the Head Office, fostering a culture of educational excellence.Led admissions promotion, curriculum development, exams, and result declarations with utmost fairness and transparency.Managed allocated funds transparently, maintaining compliant records for audit purposes.Spearheaded timely training material procurement through the Procurement Committee, optimizing resource utilization.Ensured a 20% theoretical and 80% practical training balance, providing ample materials for practical exercises.Conducted regular local audits, promptly reporting findings to the Head Office within five days of completion.Collaborated with the Administrator to uphold institute discipline, security, and safety standards.Oversaw monthly equipment checks, reporting deficiencies for swift Head Office action.Drove training quality improvement, proposing enhancements for Head Office implementation.Functioned as principal accounting officer, overseeing fund management, expenditure, and transparent records.Ensured top-notch facilities – classrooms, labs, instructors, and training aids – for quality courses.Fostered industry partnerships for student projects and employment prospects.Managed machinery utilization with Head Office approval, optimizing efficiency.Conducted fire safety surveys, managed equipment requests, and ensured medical care readiness.Leveraged Industry Management Committees (IMCs) to enhance training quality and environment.Led the transition to Computer-Based Training (CBT), ensuring a seamless, professional implementation. Show less

• 

  Pakhtunkhwa Energy Development Organization

  Jan 2019 - Feb 2021

  Responsible for the acquisition of goods and services & works, as well as the selection of the Consultant & Contractors, provides procurement leadership across the department. identifies, prioritizes, evaluates, and manages procurement needs opportunities.• Ensure overall leadership and provision of technical assistance and direction to ensure successful achievement of project objectives, timely and quality execution of project deliverables along with manuals and bidding documents• Provide overall supervision of the project activities and lead project planning, bidding, budgeting, action plans, monitoring, and reporting processes• Coordinate and manage overall program starting from procurement planning, bidding, budgeting within approved spending levels, and ensure compliance. Promote learning and knowledge management through documentation and knowledge sharing around best practices and lessons learned.• Prepare timely and quality procurement and project implementation plans, including work plans, project database, procurement plans, terms of reference, JD’s, expression of interest, call for proposals, Validation plans, field monitoring plans, stakeholders participation plans, and capacity building plans, budgeting, proposals, and PC-I’s development.• Conduct field visits to all operational areas for planning, assessment, and monitoring of project implementation activities. Foster a team environment and ensure monitoring and capacity building, development of leadership qualities of Project team• Coordinate with the Project director and implement all administrative strategies within the required timeframe and KPPRA & PEC regulations and develop all communication policies according to board directives• Develops Request for Quotations/Proposals, performs price and cost analysis, conducts negotiations, and issues and manages Purchase Orders, letter of acceptance• Develops, implements, and continuously improves sourcing processes Show less • Overall Monitoring/Supervision of Solar Based project under the Energy & Power Department.• Preparation of Notice Invite Tenders (NITs), Pre-Qualification Documents (PQDs), Request for Proposals (RFPs), Tender Documents as per KPPRA & Pakistan Engineering Council (PEC) Bye-Laws• Preparation of Planning Commission-I (PC-I), Technical Sanction (TS), Bill of quantity (BOQs), and Engineers estimates for solar energy project• Preparation of Contract Agreement for Services, Good & Works• Detailed Evaluation of Consultants & Contractors profiles & Technical Bids• Co-Ordination with concerned departments/body in the matter pertaining to the projects• Monitoring of project activities including construction & Defect Liability Period & preparation of monthly review progress reports• Factory Acceptance Test (FAT) of various solar power equipment in Pakistan & Foreign Countries• Rectification of Technical issues on sites & resolution of administrative matters.• Preparation of Monthly, Quarterly reports.• Works closely with Compliance and Audit units to coordinate procurement compliance audits and policy input• Collaborate with staff and evaluate all projects progress and activity performance and maintain competency in all organization policies• Prepare all projects goals and objectives and evaluate progress and effectiveness of all staff and provide support to all its members to achieve all project deliverables within the required timeframe and prepare all work plans and grant deliverables as per requirement• Collaborate with policy experts within the organization (Contract Advisor) and outside organization (KPPRA & PEC) specialist to resolve all complex issues and coordinate with all senior directors to represent the department at various meetings and supervise efficient working of staff Show less

  • DEPUTY DIRECTOR ELECTRICAL

    Apr 2019 - Feb 2021

  • ASSISTANT DIRECTOR ELECTRICAL

    Jan 2019 - Apr 2019
• 

  Directorate of Transport & Mass Transit, Khyber Pakhtunkhwa

  Jan 2021 - Dec 2021

  Procurement Consultant

  Collaborated with stakeholders to enhance procurement outcomes by developing and refining Expressions of Interest (EOIs) and Notices Inviting Tenders (NITs) with strategic shortlisting criteria.Played a pivotal role in meticulously compiling and submitting crucial documents like advertisements, Bid Solicitation Documents, Minutes of Meetings, and Bid Evaluation Reports. Ensured alignment with International and National Bidding Processes and PPRA Rules.Facilitated seamless preparation and submission of vital documentation, including expressions of interest, shortlisting protocols, request for proposal documents, proposal opening minutes, and in-depth technical and financial evaluations for consulting services.Demonstrated discernment in selecting appropriate procurement methods, meticulously considering the Nature & Object of procurement to optimize outcomes and adhere to regulatory guidelines.Spearheaded timely creation of Requests for Proposal for consulting services and development of Bid Solicitation Documents for Goods and Works contracts, using KPPRA Standard Bidding Documents for efficiency and accuracy.Managed Pre-bid meetings/Conferences and Bid Openings, fostering transparency and collaboration while adhering to timelines.Evaluated Technical & Financial Proposals, consultant submissions, and crafted comprehensive Bid Evaluation reports, showcasing strong analytical skills.Navigated complex clearance and approval processes, ensuring timely, compliant submissions.Skillfully drafted Contract Agreements for Consulting services, Goods, and works, ensuring meticulous detail and regulatory adherence.Employed strong negotiation skills to address procurement-related queries, resolve complaints, and facilitate contract agreements in line with KPPRA Procurement Guidelines.Contributed to the Annual Procurement Plan's development and execution, actively engaging in strategic planning to enhance procurement efficiency and effectiveness Show less

• 

  Commissionerate for Afghan Refugees in Khyber Pakhtunkhwa

  Dec 2021 - Dec 2022

  Procurement Consultant

  Collaborate with relevant officers/officials to craft Draft Expressions of Interest (EOIs) and Notices Inviting Tenders (NITs), integrating effective shortlisting criteria.Manage and compile essential documentation, including advertisements, Bid Solicitation Documents, Minutes of Meetings, and Bid Evaluation Reports, to facilitate International and National Bidding Processes as per PPRA Rules.Oversee the Preparation and Submission of documentation for consulting services, encompassing expressions of interest, shortlisting details, request for proposal documents, proposal opening minutes, and technical/financial evaluations.Skillfully select the most appropriate procurement method in accordance with established rules, aligning with the distinct Nature & Object of each procurement.Drive the timely preparation of Requests for Proposal for consulting services, and create Bid Solicitation Documents for Goods and Works contracts, using KPPRA Standard Bidding Documents and Request for Proposal templates.Manage and execute Pre-bid meetings/Conferences and Bid Openings, fostering a transparent and collaborative environment. Evaluate Technical & Financial Proposals, consultant submissions, and generate comprehensive Bid Evaluation reports.Ensure punctual submissions for clearance and approval across all procurement-related activities.Spearhead the preparation of Contract Agreements for Consulting services, Goods & works, adhering to established standards.Navigate Contract Agreement negotiations, address procurement-related queries and complaints, and effectively resolve contractual disputes, following KPPRA Procurement Guidelines.Excel in Contract Management & Administration, overseeing crucial aspects of the contract lifecycle.Play a pivotal role in formulating and executing the Annual Procurement Plan, contributing actively to strategic planning and implementation. Show less

• 

  Catalyst Communication

  Jan 2023 - Aug 2023

  Procurement Consultant

  • Orchestrated preparation of Expressions of Interest (EOIs) and Notice Inviting Tenders (NITs) in close collaboration with departmental stakeholders, incorporating concise shortlisting criteria.• Championed meticulous compilation and submission of essential documentation, aligning with International and National Bidding Processes as per PPRA Rules. Prepared Bid Solicitation Documents, Meeting Minutes, and Bid Evaluation Reports.• Created and presented comprehensive documentation for Selection of Consulting Services, spanning expressions of interest, shortlisting, requests for proposal documents, technical and financial evaluations, negotiation minutes, and more.• Advised on appropriate procurement methods considering the nature and objectives of each endeavor, adhering to rules and regulations.• Developed Requests for Proposal for consulting services and Bid Solicitation Documents for Goods and Works contracts, following KPPRA Standard Bidding Documents and Request for Proposal templates.• Organized and executed Pre-bid meetings/conferences and Bid Openings, assessing Technical & Financial Proposals, Consultant proposals, and generating detailed Bid Evaluation reports.• Efficiently managed clearance and approval processes for procurement activities, crafting Contract Agreements for Consulting Services, Goods, and works.• Supported negotiations of Contract Agreements, addressed inquiries, complaints, and resolved contractual disputes, all in alignment with KPPRA Procurement Guidelines.• Administered contracts, ensuring effective implementation and compliance while executing essential procurement-related tasks.• Collaborated in formulating the Term of Reference for the Procurement Committee in accordance with PPRA Rules & Guidelines.• Instrumental in devising the Annual Procurement Plan, ensuring meticulous planning and execution of procurement activities. Show less