Experience

• 

  Transguard group

  Jan 2011 - Dec 2020

  July 17- presentDUTIES AND RESPONSIBILITIES • Build a filing database and archiving of all the office correspondences, circular, contracts• Organizing and booking meeting events.• Handling incoming / outgoing calls, correspondence and filing.• Communicate and handle incoming and outgoing written communications.• Provide full personal assistance work to the office as required ensuring to maintain its confidentiality and urgency. • Coordinate with the other departments to facilitate communication on the operational and administrative level for any tasks.• Proactively manage the calendar of the office including appointments and travel schedule of the team members, help them in developing computer presentations• Use Word, Excel and PowerPoint (and other appropriate software) to compose complex, confidential correspondence, reports, and presentations• Dealing with enquiries and requests for information from both internal and external clients• Updating, Faxing, printing, photocopying processing and filing of all documents.• Maintaining office supplies and inventory• Follow up on the assignments handled as per the deadlines and priorities• Updating & maintain the holiday, absence and training records of staff.• Conduct orientation programs for new employees review and answer correspondence • To ensure that all staff Licenses are renewed on time. • Research required information using available resources.• Arrange deployment of staff in conjunction with Team Leaders.• Preparing day of roaster for the staff• Recommendation of different security courses to staff. Sending staff for training and updating the training record• Email monitoring and prompt respond, Creating and modifying documents using Microsoft Office.• Supervising the work of office juniors and assigning work for them. Show less • Meeting and greeting clients and visitors to the office.• Typing documents and distributing memos. • Supervising the work of office juniors and assigning work for them. • Handling incoming / outgoing calls, correspondence and filing.• Faxing, printing, photocopying, filing and scanning.• Creating, entries for deals in the Data Capture System• Preparation of draft and final Proposals, Lease Agreements and Amendments and Deeds for checking• Preparing the Lease Agreements for couriering• Preparing and issuing correspondence by email, couriered letter and fax• Organizing business travel, itineraries, and accommodation for managers. • Monitoring inventory, office stock and ordering supplies as necessary.• Updating & maintain the holiday, absence and training records of staff.• Creating and modifying documents using Microsoft Office.• Planning resource in case of any flight delay• Making sure all flights are covered by distributing of daily manpower • Making sure staffs rostered off ,leave and training do not hamper with daily manpower• Setting up and coordinating meetings and conferences.• Involvement in social media implementation. • Updating, processing and filing of all documents.• Research required information using available resources • Maintain confidentiality while handling office documents, files/papers • To update and remind the reporting managers of their meetings, help them in developing computer presentations,• Planning staffs leave dates and travels• Preparing allocation for everyday flights as per documents checkers qualification.• Giving staffs equal workload and equal resting time.{off days}• Monitoring the boarding of the passengers through GUI system• Route calls to appropriate resource• Monitoring staffs using RTC (Real Time Control) and RMS System Show less

  • Administrator

    Jul 2017 - Dec 2020

  • Administrator

    Jan 2011 - Jun 2017