Bridgit Nanjala

Experience

• 

  Kenya Reinsurance Corporation

  Oct 2019 - Dec 2019

  Archives and Records

  Records Management:Assist in maintaining an organized and secure records system, both physical and electronic.Support in the indexing, cataloging, and shelving of physical records, ensuring easy retrieval when needed.Digital Records Management:Aid in the organization and maintenance of digital records, including scanning, data entry, and digital indexing.Assist in the implementation of digital archiving solutions and databases for efficient record retrieval.Record Retrieval:Assist employees and authorized personnel in retrieving specific records as per requests, maintaining accurate records of requests.Ensure the confidentiality and security of sensitive records during retrieval and delivery.Archival Activities:Support in preserving and archiving historical records and documents deemed of long-term value.Assist in the preparation of records for transfer to an off-site archival facility or permanent storage.Quality Control:Conduct periodic checks to ensure the integrity and completeness of records, identifying and addressing discrepancies.Collaborate with the Records Management team to improve record-keeping processes and procedures.Training and Compliance:Participate in Internal training sessions and related to records management and compliance with record-keeping policies.Stay informed about industry best practices and emerging trends in records management.Reporting:Prepare reports on department records management activities, including record inventories, access logs, and compliance reports.Collaborate with the Records Manager to maintain records management statistics.Administration:Assist in maintaining accurate records management databases, including outgoing and incoming emails.Support in the disposal and destruction of records in accordance with established retention schedules. Show less

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  Oceans Creative Agency Limited

  Sept 2020 - Nov 2020

  Human Resources Intern

  Maintenance of Petty Cash Book:Assist in maintaining the petty cash book by accurately recording expenses, reimbursements, and disbursements.Recruitment and Selection:Participate in the recruitment and selection process for sales agents and sales representatives, including:Posting job advertisements.Reviewing resumes and applications.Conducting initial candidate screenings.Coordinating interview schedules.Assisting in candidate assessments and evaluations.Support the preparation of interview materials, such as candidate profiles and interview questions.Contract Preparation:Assist in the preparation of employment contracts for sales agents and sales representatives, ensuring accuracy and completeness.Prepare contracts for security personnel, including terms, conditions, and compensation details.Maintain contract templates and documentation in an organized manner.Invoices for Security Services:Prepare invoices for security services provided to clients.Ensure that invoices are accurate, properly documented, and submitted in a timely manner.Administrative Support:Provide general administrative support to the HR team, including file maintenance, data entry, and document management.Assist with HR-related tasks and projects as assigned. Show less

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  Ministry of ICT, Innovation and Youth Affairs

  Jul 2022 - Sept 2022

  Human Resources Management Attaché

  Personnel Registry:Assist in the onboarding process by collecting and organizing new employee documentation.Support in the maintenance of employee databases, including contact information, job roles, and qualifications.Pension Contributions of Employees:Collaborate with the HR team to manage and track employee pension contributions.Compliments Control:Draft Job Descriptions and Contracts for employeesSalaries and Payroll:Provide support in the payroll processing, including verifying employee hours, deductions, and tax withholdings.Leave Filing and Computation:Manage employee leave requests, ensuring accurate computation and adherence to leave policies.Maintain leave records and update leave balances.Training and Development Matters:Assist in coordinating training and development programs for employees.Track employee training progress and ensure completion of mandatory training modules.Performance Appraisal Systems:Support the administration of performance appraisal processes, including data collection and collation of appraisal forms.Assist in preparing performance reports and identifying areas for employee development.Disciplinary Issues:Assist in the documentation and coordination of disciplinary matters, including meetings, warnings, and follow-up actions.Ministerial Human Resource Advisory Committee Meetings:Prepare agendas and documentation for Ministerial Human Resource Advisory Committee meetings.Attend meetings and take minutes, ensuring accurate and timely distribution to committee members. Show less

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  Corporate Staffing Services Kenya

  Jul 2023 - now

  Client Services:Client Relations: Establish and maintain strong client relationships through excellent customer service, addressing inquiries promptly.Needs Assessment: Work with HR consultants to identify specific client HR needs and assist in developing customized solutions.Documentation: Prepare and maintain documentation for client engagements, including contracts and reports.Recruitment Support:Sourcing: Assist in candidate sourcing and screening for client job openings using job boards, social media, and professional networks.Candidate Communication: Coordinate interview scheduling, conduct initial candidate screenings, and maintain communication with candidates throughout the hiring process.Job Postings: Create and manage job descriptions for advertisements.Discipline and Grievance: Support disciplinary cases and take minutes during related proceedings.Compliance and Administration:HR Policies: Assist in the development, updating, and implementation of HR policies and procedures for clients.Record Keeping: Maintain accurate and confidential employee records, ensuring adherence to data protection regulations.Legal Compliance: Stay updated on employment laws and regulations to ensure client HR practices remain compliant.Administrative Support:Documentation: Manage HR-related documents, including offer letters, contracts, and employee handbooks.Reports: Generate regular reports on HR activities and key performance indicators (KPIs) for clients. Show less Client Services:Client Relations: Build and maintain strong client relationships by providing excellent customer service and responding promptly to client inquiries.Needs Assessment: Collaborate with HR consultant to understand clients' specific HR needs and assist in developing tailored solutions.Documentation: Prepare and maintain client engagement documentation, contracts, and reports as needed.Recruitment Support:Sourcing: Assist in sourcing and screening candidates for client job openings by using various recruitment methods, including job boards, social media, and professional networks.Candidate Communication: Schedule interviews, conduct initial candidate screenings, and communicate with candidates throughout the hiring process.Job Postings: Create Job Descriptions for job advertisements.Discipline and Grievance: Assist in Disciplinary cases and taking minutesCompliance and Administration:HR Policies: Assist in developing, updating, and implementing HR policies and procedures for clients.Record Keeping: Maintain accurate and confidential employee records, ensuring compliance with data protection regulations.Legal Compliance: Stay informed about employment laws and regulations to ensure clients' HR practices are compliant.Administrative Support:Documentation: Prepare and maintain HR-related documents, such as offer letters, contracts, and employee handbooks.Reports: Generate and provide regular reports on HR activities and key performance indicators to clients. Show less

  • Human Resource Associate

    Oct 2023 - now

  • Human Resources Intern

    Jul 2023 - Sept 2023