Joseph Sunday Aina

Experience

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  MFA PARTNERSHIP

  Aug 2008 - Oct 2009

  Project Engineer

  August 2008 – October 2009MFA Partnership(Mechanical & Electrical Services Consulting Engineers)Post; Project Engineer Design of Mechanical Engineering services on building projects, which include HVAC System, Fire fighting system, Water Supply System / Plumbing, Sewage Treatment Plant and Drainage System Site supervision and Co ordination of projects.Rendering of Mechanical and Electrical Engineering consulting Services Preparation of Bill of Quantities and specifications Budget estimation and evaluation of tenders. Show less

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  Knight Frank

  Nov 2009 - Jun 2017

  Facility Manager

  Formulate policies and procedures for building facilities maintenanceSupervise building facilities usage, maintenance and operation at all time.Ensure that building facilities meet the various and specific needs of the occupants.Coordinate and supervise Technicians, Security Personnel and external Contractors' activities in and around the building.Supervise procurement of electrical fittings and plumbing materials needed for efficient maintenance of building facilities.Maintain proper record of facilities usage and events in the building.Supervise procurement and upgrade of building facilities as at when due.Ensure that restrooms and common area are well clean at all timeManage Service Level Agreement (SLA) with maintenance, janitorial and other service providers.Schedule and priorities maintenance activities to ensure achievement of specified objectivesConduct regular assessment of facilities to determine items that are due for replacement or repair and initiate appropriate actionTo respond swiftly to repair of breakdown equipmentEnsure compliance to standard Health, Safety and Environmental (HSE) practice before, during and after daily activities and major projects. Provide inputs to CAPEX and OPEX budget during budget cycle and managed approved budgets Show less

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  Alpha Mead Facilities & Management Services Ltd

  Jul 2017 - Apr 2020

  As Lead Facility Manager; I was responsible for providing leadership for the maintenance and repairs of the Head Office Building, Head Office Branch, Data Center, the Bank’s Training School and other facilities within the portfolio. I Work closely with the Facility Manager responsible for each location to ensure that all facilities are structurally sound, mechanically operational, electrically efficient, and safe by planning and scheduling daily and weekly maintenance activities in accordance with the PPM schedules and supervising general maintenance procedure in the performance of reactive and routine maintenance on facilities and systems.Other Responsibilities are: Conduct periodic facility inspections to determine the performance of key service providers, i.e. janitorial service, landscaping, security, technician/handyman services, etc.  MBWA - Management by walking around. Involvement and input required with the Portfolio Manager for the selection of service providers. Assure full compliance of all service providers with property specifications and standards. Responsible for daily inspection and supervise Preventive Maintenance Plans and track execution for the following:• The building including ceilings, walls, floors, windows, etc.• The generator• All office within the building• The premises grounds including the parking facilities• Sanitation with a strong focus on the toilets• Possible annex locations within the facilities Oversee the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable Manage property to identify, prevent, address, and eliminate all environmental, health and safety issues Conduct regular periodic fire and life safety inspections Produce monthly reports, including an operations summary of completed and planned operations activity Assist Project Management and Engineering, Design and Construction,etc Show less  Facilities condition inspection and condition assessment Facilities management and maintenance across all firm offices and locations Plan and coordinate all installations and refurbishments by engaging all relevant stakeholders and developing standard Bill of Quantity for review, approval and execution Manage the upkeep and availability of all equipment Coordinate maintenance services by third-parties - assuring full compliance of all service providers with property specifications and standards. Facilities vendor relationship management Facilities management expense reconciliation and reporting including diesel billing & maintenance chargeback Enforce all policies with respect to use of the Facilities Prepare weekly maintenance reports including Compliance with (Planned Preventive Maintenance (PPM) Schedules, Status of Requests Received and Maintenance Backlogs from all firm locations for review Conduct daily checks and routine inspections to identify incipient failures, Poor Housekeeping, Near Misses, Hazards and correct them to avoid any incident or major interruption of business activities Conduct Root Cause Failure Analysis (RCFA) and develop corrective action plan to address any incipient failure and prevent occurrence Liaise with HSE Coordinator and Facility Management Company to maintain Permit-To-Work (PTW) System and ensure all maintenance jobs are conducted in a safe manner Monitor PTW closely and ensure full compliance to safety standards by all Third-Party Service Providers Conduct periodic unannounced property inspections on weekends, nights and early mornings to determine the performance of key service providers, i.e. janitorial service, landscaping, security, technician/handyman services. MBWA - Manage by walking around. Involvement and input required with the Portfolio Manager for the selection of service providers. Show less

  • Lead Facilities Manager - Ecobank FM Project

    Dec 2017 - Apr 2020

  • Facility Management Coordinator at MTNN Head Office Golden Plaza, Ikoyi

    Jul 2017 - Nov 2017
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  GreenKey Facility Management Services Ltd.

  Apr 2020 - Aug 2021

   Create an inspiring team environment with an open communication culture. Monitor team performance and report on metrics Train and Improve the skills of FMs, FAs, FOs, and Technicians Ensures a strong and robust communications process between all managers and staff within the area and across the division as needed by leading communications sessions and meetings with managers and ensuring the appropriate dissemination of communications to support staff. Work with Human Resources staff to recruit, interview, select, hire, and employ an appropriate number of employees. Coach, mentor, and develop staff, and providing career development planning and opportunities. Plan and implement systems that perform the work and fulfil the mission and the goals of the department efficiently and effectively. Plan, evaluate, and improve the efficiency of business processes and procedures to enhance speed, quality, efficiency, and output. Constant compliance to budget per facility and service categories, with considerations to maintain high facility integrity by closing out on all PPM tasks and ensuring cost-effectiveness other than the resulting CM issues.  Review of SLAs to ensure the practicability of the contract terms relating to the turn-around time for premium service delivery and quality resolution.  Ownership of the supply-chain process from end-to-end by identifying cost-effective ways to appointing external contractors that make-up for the provision of premium service delivery. Advanced negotiations with external vendors/suppliers to make cost-effective/high quality purchases in order to meet up with real-time resolutions for unplanned CM requests. Systems Compliance & Project Management  Daily inspection and oversight on the quality assurance of all ongoing and completed jobs across the assigned facilities.  Constant monitoring of team-member compliance to Digital-Platform usage Show less 1) Daily execution and completion of all CM requests and PPM tasks highlighted on SmartOps with high considerations for timely closure and quality delivery in all the allocated sites.2) Daily routine checks and inspection of all the units (assets, equipment, etc.) in the assigned facility across all the allocated sites to fulfil the PPM schedule (up to 95%) as agreed in the SLA (i.e. 90% compliance to SLA KPIs) and report all CM faults in real time for approval/rectification.3) Continuous monitoring of the systemic (mechanical, electrical and plumbing) integrity of each under-assigned facility with minimal downtimes. 4) Continuous oversight of the access controls, security of the facility and the availability of internal/external operators (e.g. technicians, or external contractors).5) Daily documentation (through visual media on SmartOps i.e. images and videos) of the jobs/requests/projects relating to operations and a corresponding update on the appropriate Slack channel.6) Monthly gathering of Intelligence from the PPM-KPI and CM-KPI reports (on SmartOps), on a weekly and bi-weekly basis respectively, with highlights on the percentage of closed-out jobs against pending jobs. 7) First level analysis of the PPM-KPI and CM-KPI reports from SmartOps, to draw inference on ways to mitigate poor service delivery and response time, and establish steps for immediate improvements. 8) Regular communication with the client or client representative(s) to manage expectations by adequately taking their complaints, feedbacks and giving assurance of the suitable resolution. Show less

  • Senior Facilities Manager

    Aug 2021 - Aug 2021

  • Facilities Manager

    Apr 2020 - Jul 2021
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  Trocadero Management Consultancy Limited

  Sept 2021 - Feb 2022

  Head, Facilities Management
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  James Cubitt Facilities Managers

  Mar 2022 - Oct 2022

  Head of Facilities Management Operations

  Assumes the responsibility of managing facilities and all operations, processes, assets, clients, vendors, and management of multiple sites. This includes the professional management and handling of all operational issues and reports from the Facilities Manager and Operations Supervisors (OS) across all locations.

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  JLL

  Nov 2022 - now

  Country Facility Management Lead - Standard Chartered Bank

  Manage the country workplace team to deliver great experience at highest level of facilities management services, meeting customer needs and exceeding expectations, maintaining standards, elevating delight and removing obstacles.